REQUEST FOR INFORMATION (RFI)
Project Title: Modular Field Office for the United States Merchant Marine Academy (USMMA) Infrastructure Program Office (IPO)
Issuing Agency:
U.S. Army Corps of Engineers (USACE), New York District
Jacob K. Javits Federal Building
26 Federal Plaza
New York, NY 10278
PART 1 – GENERAL INFORMATION
1.1 Introduction and Purpose
In accordance with the Federal Acquisition Regulation (FAR) Part 10, Market Research, the U.S. Army Corps of Engineers (USACE), New York District, is issuing this Request for Information (RFI) for Market research purposes only. The purpose of this RFI is to identify sources capable of providing, delivering, and installing a fully functional, furnished modular office space to serve as a field office for the United States Merchant Marine Academy (USMMA) Infrastructure Program Office (IPO). This notice is a means of conducting market research to understand the capabilities available in the marketplace to meet this requirement.
1.2 Disclaimer
This RFI is issued for informational and planning purposes only and does not constitute a solicitation, Request for Proposal (RFP), or Invitation for Bids (IFB). It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. The Government is not liable for any costs incurred by respondents in the preparation or submission of their RFI responses. All information received in response to this RFI that is marked "Proprietary" will be handled as such.
PART 2 – BACKGROUND
The USACE New York District, on behalf of the Department of War (DOW), requires a temporary modular field office facility for the exclusive use of Government personnel supporting the USMMA IPO. The location for the installation will be at the USMMA in Kings Point, NY, at a site designated by the Contracting Officer (CO) or the Contracting Officer's Representative (COR). The facility must be fully compliant with all applicable codes and standards, providing a safe, accessible, and productive work environment for approximately 30 personnel.
PART 3 – DRAFT REQUIREMENTS
The Government is seeking a turnkey solution for a modular office space. The Contractor shall be responsible for the design, delivery, assembly, utility connection, and final cleanup/restoration associated with the field office. The draft requirements are as follows:
3.1 General & Site Work
- 3.1.1 Layout: Office space shall conform as closely as practical to the layout and dimensions shown in Attachment A: USMMA IPO Office Floor Plan.
- 3.1.2 Site Restoration: Upon completion of the contract, the Contractor shall remove the field office and all temporary products (signs, barricades, haul roads, etc.). All areas disturbed during performance shall be restored to their original or better condition, including topsoil and seeding as necessary.
- 3.1.3 Utility Connections: Trailers shall be connected to existing site utilities, including but not limited to electrical, water, and wastewater systems, in coordination with the Government.
- 3.1.4 Stormwater Management: The site shall be graded to ensure proper management of stormwater runoff, preventing pooling or erosion.
- 3.1.5 Walkways & Access: The Contractor shall provide Americans with Disabilities Act (ADA) compliant ramps and stairs at all exit locations. An elevated deck shall connect the trailer sections. Asphalt or similar walkways shall be provided from parking areas to all entrances, sloped to prevent water accumulation.
3.2 Structure & Exterior
- 3.2.1 Building Envelope: The exterior shall feature durable siding and roofing materials with a minimum useful lifespan of 20 years, suitable for local weather conditions (snow load, wind, rain). Colors for siding, roof, and skirting shall be selected by USACE from the Contractor’s available options.
- 3.2.2 Inter-Trailer Connections: Where trailer sections meet, they shall be connected by lockable, fireproof doors. Connections may be direct or via a constructed corridor.
- 3.2.3 Anchoring: If a trailer-type mobile office is provided, it shall be securely anchored to the ground in accordance with EM 385-1-1, Safety and Health Requirements Manual.
3.3 Interior & Furnishings
- 3.3.1 General Interior: Interior spaces shall be finished with high-traffic commercial carpet. Enclosed offices require lockable interior doors.
- 3.3.2 Bathrooms: A minimum of four (4) enclosed, ADA-compliant bathrooms shall be provided, each with a flush-type toilet and hot/cold running water.
- 3.3.3 Private Offices: Each enclosed office shall be furnished with one (1) L-shaped desk, one (1) high-back ergonomic office chair, two (2) guest chairs, one (1) bookshelf, one (1) small storage cabinet, a coat hanger, a whiteboard, a corkboard, and at least one operable window with blinds.
- 3.3.4 Open Workstations/Cubicles: Open floor workspaces and cubicles shall be furnished with a work desk, a high-back ergonomic chair, a guest chair, and a small rolling cabinet. Cubicle partitions shall be a minimum of 5 feet tall and provide space for a laptop, monitor, and accessories, as well as file and personal storage.
- 3.3.5 Conference Rooms:
- Large Conference Room: Seating for a minimum of 20 people with a large conference table, a drafting table with a plan storage rack, and a small storage supply cabinet.
- Small Conference Room: Seating for a minimum of 10 people with an appropriately sized conference table.
- 3.3.6 Common Area Furnishings: Each major trailer section shall have, at a minimum: two (2) coat racks, two (2) bookshelves, two (2) large storage cabinets, two (2) small storage cabinets, two (2) large whiteboards, and one (1) small corkboard.
- 3.3.7 Breakroom: At least one breakroom shall be provided with a sink (hot/cold water), cabinets, counter space, a full-size refrigerator, a microwave, a toaster oven, and a coffee machine.
3.4 Utilities & Systems
- 3.4.1 IT & Communications: A dedicated, lockable Information Technology (IT) closet is required. Ethernet cabling shall be run to all workstation locations to support at least 30 personnel.
- 3.4.2 Electrical & Lighting: The facility must have a sufficient supply of electrical outlets meeting National Electrical Code (NEC) standards. Lighting shall provide a minimum of 50-foot candles at desk height, with individual controls for offices and desk lamps for task lighting at workstations.
- 3.4.3 HVAC: The Heating, Ventilation, and Air Conditioning (HVAC) system must be capable of maintaining an ambient temperature of 70°F (± 3°F) and shall be zoned to allow separate control for each distinct building section.
- 3.4.4 Windows: All windows shall be operational, lockable, and supplied with blinds.
3.5 Safety & Compliance
- 3.5.1 General Compliance: The office space shall comply with all relevant codes and guidelines, including but not limited to the International Building Code (IBC), ADA, National Fire Protection Association (NFPA) standards, NEC, and EM 385-1-1.
- 3.5.2 Fire Safety:
- Provide six (6) dry chemical fire extinguishers meeting Underwriters Laboratories (UL) approval for Class A, B, and C fires (minimum rating 10A:20B:10C).
- Provide Combination Smoke/Carbon Monoxide alarms with battery backup as required by NFPA.
- 3.5.3 First Aid: Provide six (6) first aid kits compliant with EM 385-1-1 and ANSI Z308.1. Two kits shall be wall-mounted, and four shall be portable.
PART 4 – INFORMATION REQUESTED FROM RESPONDENTS
Interested parties are requested to submit a capability statement that addresses the following areas. Please limit your total response to 15 pages.
4.1 Corporate Information
- Company Name, Address, and Website.
- Point of Contact (Name, Title, Phone, Email).
- Unique Entity Identifier (UEI) and CAGE Code.
- Business Size and Socioeconomic Status under NAICS code 531120 (Lessors of Nonresidential Buildings) or other relevant codes. Please specify all applicable categories (e.g., Small Business, 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business, Woman-Owned Small Business).
4.2 Capability and Experience
- Provide a brief narrative detailing your company's capability to fulfill the requirements outlined in Part 3.
- Describe your experience with projects of similar scope and complexity performed within the last five (5) years. For each project, please include the client, period of performance, approximate contract value, and a summary of the work performed.
4.3 Specific Questions
- 4.3.1 Technical Approach: Briefly describe your company's typical approach to site preparation, modular unit installation, utility hookup, and final site restoration.
- 4.3.2 Lead Time: What is the estimated lead time from contract award to a fully operational, move-in-ready office?
- 4.3.3 Commerciality: Are the modular units, furnishings, and systems required considered Commercial-Off-The-Shelf (COTS) items? Please identify any components that would require custom fabrication.
- 4.3.4 Feedback on Requirements: Please provide any comments or suggestions regarding the draft requirements. Are there any requirements that are unclear, overly restrictive, or could be improved to foster competition and innovation?
- 4.3.5 Rough Order of Magnitude (ROM): Provide a non-binding ROM price for the total solution (delivery, installation, warranty and maintenance). The ROM is for planning purposes only.
- 4.3.6 Follow-up Meetings: Should the government require it, follow-on meetings may be established to request further targeted information and provide additional clarification. These will be established on an as needed basis.
PART 5 – SUBMISSION INSTRUCTIONS
5.1 Due Date: All responses must be submitted no later than the date and time specified on the first page of this RFI.
5.2 Format: Submissions should be in Adobe PDF format. The file name should be: [Company Name]_Response_RFI_W912DS-26-RFI-USMMAIPO.pdf.
5.3 Submission: Responses shall be submitted via email only to the following points of contact:
- Contract Specialist: Mohenda Surage at mohenda.r.surage@usace.army.mil
- Program Manager: Ryan Ferguson at ryan.m.ferguson@usace.army.mil
