Mold Damage Restoration Services
Solicitation from STATE, DEPARTMENT OF • STATE, DEPARTMENT OF. Place of performance: Minato-ku, Tōkyō • 106-0032 Japan. Response deadline: Feb 04, 2026. Industry: NAICS 238390 • PSC Z1FA.
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Point of Contact
Agency & Office
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Description
Enclosed is a Request for Quotations (RFQ) for Mold Damage Restoration Services for Apartment M108 at the Mitsui Housing Compound in Tokyo, Japan. If you would like to submit quotation, follow the instructions in Section J of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of the Cover Letter.
The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The U.S. Government is planning a pre-quotation conference and walk-through at the site, and the date for the conference and site visit is in the soliciatation.
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their quotation as prescribed under FAR 4.1102. Failure to be registered at time of quotation submission may deem the quoter’s quotation to be considered non-responsible and no further consideration will be given. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Your quotation must be submitted electronically to Ayaka Ogawara via email to OgawaraAX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Ayaka Ogawara by phone (Mobile: 090-1110-9327 or Office: 03-3224-5208) or email to confirm the receipt of quotation.
Files
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BidPulsar Analysis
A practical, capture-style breakdown of fit, requirements, risks, and next steps.
The U.S. Embassy Tokyo is seeking quotes for mold damage restoration services at the Mitsui Housing Compound. This opportunity emphasizes a quick award process based on cost-effectiveness, with no discussions planned prior to selection. The bidder must be registered in SAM prior to submission to ensure consideration.
The buyer intends to secure a purchase order for mold damage restoration at a specific embassy location, ensuring the chosen vendor can provide timely and effective remediation services.
- Companies specializing in mold remediation
- Firms with prior experience working in diplomatic or embassy environments
- Businesses based in or capable of operating in Japan
- Assessment of mold damage in Apartment M108
- Development and submission of a restoration plan
- Execution of mold removal and remediation
- Final inspection and reporting
- Completed quotations as per Section J of the RFQ
- Cover letter specifying company qualifications
- Proof of SAM registration
- Contact confirmation with U.S. Embassy representative
More BidPulsar strategy notesCompliance, pricing, teaming, risks, questions, and coverage notes
- Bidder must adhere to FAR regulations regarding government contracts
- All proposals must demonstrate compliance with local regulations in Japan
- Payment terms must comply with U.S. government standards
- Quotes should be competitive but reflect the quality of service
- Consider local labor and material costs in Japan
- Budget for any integrative or unforeseen remediation complications
- Partner with local contractors familiar with Japanese regulations and work culture
- Potential teams could include environmental consultants or logistics firms
- Non-compliance with SAM registration may result in disqualification
- Potential language barriers with local suppliers or subcontractors
- The tight deadline may lead to oversight of proposal details
- What is the specific timeline for the site visit and quotation submission?
- Are there any preferred materials or methods for mold remediation outlined in the RFQ?
- How will the U.S. Embassy evaluate the technical acceptability of submitted quotes?
Some notices publish limited source detail. Confirm these points before final bid/no-bid decisions.
- Exact date for the pre-quotation conference and site visit
- Specific technical criteria for the restoration plan
- Estimated budget range for the project
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