PRODUCT DESCRIPTION:
Contract Details
- One year base contract with 4 option years
- Vendor must be AAA NAID Certified
- Location: Redstone Arsenal, Alabama
Offsite paper shredding - Quarterly
- Frequency: Quarterly (12 weeks)
- 96 gallon bin swap – 36 bins
- Initial bins must be provided for swap
- Additional bin keys must be provided
- Pickup hours are between 9:00-3:30 Monday-Friday
- Shredding must be performed using commercial-grade equipment that produces particle sizes no larger than the 5/8-inch industry standard.
- All shredded paper must be securely baled and disposed of responsibly (e.g., recycled or destroyed without reuse as packing material or animal bedding).
Box purge – One-off service
- One-time purge of 30 standard banker boxes (10”x12”x15”)
- Boxes are palletized: 1 pallet
- Documents to match shredding and processing of quarterly paper shredding service
Hard Drive Collection and Destruction – Annual
- 150 hard drives per year
- Must include secure collection and certified destruction to ensure all data use permanently and irreversibly destroyed, in compliance with AAA NAID Certification standards
- Hard drives must be barcoded and tracked for verification of destruction.
- Destruction must be performed using equipment like the Obig-ShredPax model AZ-7V or equivalent, ensuring the drives are completely destroyed and unusable.
- Destroyed hard drive pieces must be recycled or sent to a landfill.
Certification Requirements
- NAID AAA Certification: The vendor must comply with the stringent security requirements of the National Association for Information Destruction (NAID) AAA certification. This includes:
- Pre-employment and random criminal background checks for all employees.
- Pre-employment and random drug screening for all employees.
- Written and verifiable processes for secure destruction of materials.
- Proof that shredded output is unreadable and meets industry standards.
- $2,000,000 general liability insurance coverage.
- Regular audits by NAID to ensure compliance with 27 critical security areas.
Additional Details
- All employees must sign confidentiality and non-disclosure agreements.
- Employees must wear company-issued photo ID badges and uniforms while on duty.
- The shredding facility must have a secure destruction area monitored by a closed-circuit camera system with recordings maintained for 90 days.
- The facility must have a monitored alarm system for fire and intrusion, with regular checks of lighting, door locks, and visitor logs.
- Visitors must sign a log, wear visitor badges, and be escorted at all times.
- All vehicles used for material transfer must have lockable cabs, fully enclosed boxes, and government roadworthiness inspections.
- Materials must be securely contained during transfer to prevent loss or unauthorized access.
- Materials collected from secure bins must be destroyed within 3 business days of arrival at the facility.
- Large purges of materials must be destroyed within 15 business days, with customer notification if delays occur.
- A Certificate of Destruction must be provided for all services, verifying that materials were securely destroyed.
- Customers must receive a receipt at the time of material pickup, indicating the type of material and services to be rendered.
- The shredding system must be capable of shredding 8 tons of paper per hour or equivalent capacity.
- Containers must be lockable and designed for secure collection and transportation of materials.
- Regular quality control checks must be in place to ensure compliance with stated standards.
- Operational systems (e.g., alarm systems, cameras) must be checked regularly to ensure proper functionality.
This RFI will utilize NAICS Code 561990.
