Court Reporting and Transcription Services

REQUEST FOR INFORMATION (RFI)
Department of the Treasury
Internal Revenue Service (IRS)
Special Operations, Chief Counsel Branch

1. Overview

This is a Request for Information (RFI) issued in accordance with FAR Part 10 – Market Research. The Internal Revenue Service (IRS) is conducting market research to identify qualified vendors capable of providing court reporting and transcription services in support of administrative proceedings.

This RFI is issued for information and planning purposes only and does not constitute a solicitation. The Government does not intend to award a contract based on this RFI.

2. Background

The IRS requires reliable and accurate court reporting services to support various administrative hearings, depositions, and other official proceedings conducted by IRS personnel, including but not limited to the Office of Chief Counsel.

Services may be required nationwide, including in-person and virtual environments, and may involve sensitive or confidential taxpayer information subject to federal privacy laws.

3. Scope / Objective

The IRS seeks industry input on the capability to provide court reporting services, including:

• Verbatim recording of proceedings (in-person and remote)
• Real-time transcription services
• Certified written transcripts in electronic and/or hard copy formats
• Secure handling and transmission of records
• Expedited delivery options (e.g., daily or same-day transcripts)

Anticipated NAICS Code: 561492 – Court Reporting and Stenotype Services
Place of Performance: Nationwide (including IRS offices and virtual platforms)
Period of Performance: To be determined (potential base + option periods)

4. Requested Information

Interested vendors are requested to provide the following:

a. Company Information

• Company name and address
• UEI number
• Business size and socioeconomic status (e.g., Small Business, 8(a), HUBZone, SDVOSB, WOSB)
• GSA Schedule or other contract vehicles (if applicable)
• Point of contact (name, phone, email)

b. Capability Statement

• Description of court reporting services offered
• Experience supporting federal agencies or legal proceedings
• Capacity to support nationwide coverage
• Availability of real-time reporting and remote services
• Certifications and qualifications of reporters (e.g., RPR, CRR)

c. Technical Approach

• Methods for ensuring accuracy and quality control
• Technology platforms used for remote proceedings
• Security measures for handling sensitive taxpayer information (e.g., encryption, secure file transfer)
• Compliance with applicable federal requirements (e.g., privacy, records management)

d. Past Performance

Provide examples of similar contracts or engagements, including:

• Agency/organization supported
• Description of services
• Contract value and period of performance
• Points of contact (if available)

e. Contracting Considerations

• Recommended contract type (e.g., Firm-Fixed-Price, BPA, IDIQ)
• Pricing structure (e.g., per page, per session, expedited rates)
• Ability to support surge requirements
• Recommendations regarding small business set-aside feasibility

f. Questions / Feedback

• Feedback on the scope and requirements
• Identification of potential barriers to competition
• Suggestions to improve acquisition strategy or performance outcomes

5. Submission Instructions

• Response Due Date: April 10, 2026, 5:00 PM ET
• Submission Method: Email
• Page Limit: 15 pages
• Format: PDF preferred
• Submit responses to:
  Daniel Rapoport
  daniel.s.rapoport@irs.gov

6. Disclaimer

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses will not be considered offers and cannot be accepted by the Government to form a binding contract. The Government will not reimburse respondents for any costs incurred in responding to this RFI.

7. Additional Notes

• Participation is voluntary
• Responses may be used to refine acquisition strategy, including set-aside determinations
• Proprietary or sensitive information should be clearly marked
• Vendors must be registered in SAM.gov to be eligible for future contract awards