KOLONIA - Roof gutter replacement at the Chancery Compound

Amendment 001: The purpose of this amendment is to extend the submission/quotation due date to February 26, 2026, no later than 2:00 p.m. (Kolonia local time).

All other terms and conditions remain unchanged and in full force and effect.

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Dear Prospective Offeror:

Subject: Request for Quotes - 19FM2026Q0004

Enclosed is a Request for Quotes (RFQ) for Kolonia – Roof gutter replacement at the Chancery Compound.  If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

A pre-quotation conference and site visit will be held on February 13, 2026, at 10:00 am (Kolonia local time) at U.S. Embassy Kolonia.  Request for access clearance must be submitted through email at MRSSProcurement@state.gov on or before February 9, 2026, no later than 4:00 pm (Kolonia local time).  Request should include the name/s of your company’s representative/s.  Access to the Embassy facilities will not be permitted without prior access clearance.

Quotations are due by February 23, 2026, 4:00 pm (Kolonia local time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to MRSSProcurement@state.gov.  It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.