GAGE LAB CALIBRATION SERVICES & REPAIRS

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals are being requested, and a formal solicitation will NOT be issued.

This is a Request for Proposal (RFP) using FAR Part 12, Acquisition of Commercial Items; the Solicitation Number is W519TC26QCALI for the AQA Gage Lab Calibration & Repair Services.

The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

The NAICS code for this procurement is 811210 (Electronic & Precision Equipment Repair & Maintenance). The small business size standard for this NAICS is $34,000,000. The Product Service Code is J066 (Industrial Products Install, Maintenance, & Repair: Instruments & Laboratory Equipment).

Offerors must be registered within the System for Award Management (SAM) databased at time of response to this solicitation.  The website for SAM is https://www.sam.gov/.

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL

DESCRIPTION OF REQUIREMENT

This requirement is for one Base Year and one Option Year. The Period of Performance for the Base Year will be from the date of award through 365 days after the date of award. The Period of Performance for the Option Year 1 will be 366 days after award through 731 after the date of award. The CLIN structure can be found below:

CLIN

Quantity/ UoM

Notes

0001 – Testing of Current Gages (Base Year)

1 Lot

N/A

0002 – Calibration of Current Gages (Base Year)

1 Lot

1 Lot = 3,333 each. 3,000-3,300 of the entire Lot will be calibrated yearly. 150 of the entire Lot will be calibrated bi-annually.

0003 – Purchase of New Gages (Base Year)

1 Lot

N/A

0004 – Newly Purchased Gage Calibration (Base Year)

1 Lot

N/A

0005 – Failed Calibrations (Base Year)

1 Lot

This CLIN encompasses the cost of all possible remediations after initial calibration/ repairs/ adjustments, prior to the determination of gage failure.

0006 – CDRL (Base Year)

1 Lot

NSP

1001 – Testing of Current Gages – Option Year 1

1 Lot

N/A

1002 – Calibration of Current Gages (Option Year 1)

1 Lot

1 Lot = 3,333 each. 3,000-3,300 of the entire Lot will be calibrated yearly. 150 of the entire Lot will be calibrated bi-annually.

1003 – Purchase of New Gages (Option Year 1)

1 Lot

N/A

1004 – Newly Purchased Gage Calibration (Option Year 1)

1 Lot

N/A

1005 – Failed Calibrations (Option Year 1)

1 Lot

This CLIN encompasses the cost of all possible remediations after initial calibration/ repairs/ adjustments, prior to the determination of gage failure.

1006 – CDRL (Option Year 1)

1 Lot

NSP

NOTE: See Attachment 0001 – Performance Work Statement; Gage Calibration dated 26 February 2026, and Attachment 0002 – Gage Calibration Item List for more information dated 26 February 2026.

Contract Data Requirements List (CDRL): Refer to Attachment 0004 DD Forms 1423 (CDRLS) for information pertaining to each individual CDRL.

TYPE OF ACQUISITION AND CONTRACT

This acquisition is issued as a Small Business Set Aside. Award will be made as best value to the Government using a trade-off process, resulting in a single award Firm Fixed Price Purchase Order.

PLACE OF PERFORMANCE

Performance will be FOB Destination at the following:

Crane Army Ammunition Activity

Building 3295

300 Highway 361

Crane, IN 47522-5001

PROPOSAL SUBMISSION REQUIREMENTS

Offerors SHALL submit the following in response to this solicitation:

1. Price – Offerors must submit Completed Pricing Matrix at Attachment 0005. All yellow-highlighted sections in each of the three (3) tabs shall be completed. Prices shall be stated to 2 decimal places.
2. Completed Gage Calibration Questionnaire at Attachment 0006.
3. A technical capability statement/ brochure/ attachment of previously worked on contracts related to gage calibration.

* This information must include the company’s skills, areas, and how they intend to meet the PWS requirements.

1. A copy of the Laboratory Accreditation Certificate(s), showing accreditation to ISO/IEC 17025. Certificates must be provided for all laboratories that will be performing calibration services.

BASIS FOR AWARD

In accordance with FAR 52.212-1(g), the Government intends to award one (1) Purchase Order to the offer who submits a responsive proposal that provides the best value to the Government using a trade-off process.

• “Best Value” The expected outcome of the acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.
• “Tradeoff” The Government may accept other than the lowest priced proposal when the decision is consistent with the evaluation criteria, and the Government reasonably determines that the perceived benefits of a higher priced proposal warrants the increase in price.

The Government has established Technical and Price as the evaluation factors. The order of importance is as follows:

• Factor 1: Technical is more important than Price
• Factor 2: Price is not expected to be the controlling criterion in the selection, but price importance will increase as the differences between the evaluation results for the technical criterion decrease.

Proposals are intended to be evaluated and the award made without discussion, unless interchanges are determined necessary.

EVALUATION CRITERIA

FACTOR 1: TECHNICAL

Quoters shall submit a technical capability statement/ brochure/ attachment of previously worked on contracts related to gage calibration. Based on the information provided, a rating of “Acceptable” or “Unacceptable” will be assigned as follows:

Acceptable: Proposal meets the requirements of the solicitation

Unacceptable: Proposal does not meet the requirements of the solicitation

FACTOR 2: PRICE

Quoters shall adhere to the instructions on the Government provided Pricing Matrix (Attachment 0005) and fully complete all required fields in the three (3) tabs. Failure to comply with any pricing instruction included in this solicitation may render the proposal ineligible for award.

The price proposed will be evaluated to determine reasonableness. In accordance with FAR 31.201-3, a price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

LISTING OF ATTACHMENTS

Attachment 0001 – Performance Work Statement; Gage Calibration; 26 February 2026

Attachment 0002 – Gage Calibration Item List; 26 February 2026

Attachment 0003 – Wage Determination No.: 2015 -4821 Revision 31; 02December2025

Attachment 0004 – DD Forms 1423 (CDRLS)

Attachment 0005 – Price Matrix; 26FEB2026

Attachment 0006 – Gage Calibration Questionnaire

Attachment 0007 - Provisions and Clauses - Gage Calibration

DEADLINE FOR SUBMISSION

Offers are due on 12 March 2026 no later than 12:30 PM Central Time.

Offers shall be submitted in the following way:

Electronically via email to the Contract Specialist, Bridget Garnica, bridget.m.garnica.civ@army.mil and Contracting Officer, Bryce Willett, bryce.t.willett.civ@army.mil.  Offerors shall include “W519TC26QCALI Response – [Insert Offeror’s Name]” within the Subject line.

QUESTIONS

Questions shall be submitted in the same manner as Offers, electronically via email to the Contract Specialist and Contracting Officer listed above.

**Note: Interested offerors must submit any questions concerning this solicitation at the earliest time possible, to enable the Buyer to respond.  Questions not received 72 hours prior to the closure of the solicitation may not be considered.

End of Addendum 52.212-1

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AMENDMENT 0001

Amendment 0001 to solicitation W519TC26QCALI has been executed as of 27 February 2026. Amendment 0001 is to update Attachment 0005 - Pricing Matrix and can be found in the list of attachments. The closing date for this solicitation remains the same. 

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AMENDMENT 0002

Amendment 0002 to solicitation W519TC26QCALI has been executed as of 05 March 2026. Amendment 0002 is to incorporate additional questions and answers and can be found in the list of attachments associated with the solicitation titled "W519TC26QCALI Gage Lab Calibration_QAs_05MAR2026." The closing date for this solicitation remains the same.

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AMENDMENT 0003

Amendment 0003 to solicitation W519TC26QCALI has been executed as of 09 March 2026. Amendment 0003 is to incorporate additional questions and answers and can be found in the list of attachments associated with the solicitation titled "W519TC26QCALI Gage Lab Calibration_QAs_09MAR2026." The closing date for this solicitation remains the same. The closing date is 12 March 2026 at 12:30 PM Central Time.

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AMENDMENT 0004

Amendment 0004 to solicitation W519TC26QCALI has been executed as of 09 March 2026. Amendment 0004 is to incorporate additional questions and answers and can be found in the list of attachments associated with the solicitation titled "W519TC26QCALI Gage Lab Calibration_QAs v2_09MAR2026." The closing date for this solicitation remains the same. The closing date is 12 March 2026 at 12:30 PM Central Time.

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AMENDMENT 0005

Amendment 0005 to solicitation W519TC26QCALI has been executed as of 11 March 2026. Amendment 0005 is to incorporate additional questions and answers and can be found in the list of attachments associated with the solicitation titled "W519TC26QCALI Gage Lab Calibration_QAs_11MAR2026." The closing date for this solicitation remains the same. The closing date is 12 March 2026 at 12:30 PM Central Time.