Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) Contracts for Leasing Multi-Functional Devices (MFDs) for CONUS and Non-Foreign OCONUS DLA Customers

This is a Request for Information (RFI)/Sources Sought only and in no way obligates the Government in an award of any contract. Any information submitted in response to this RFI is strictly voluntary. Currently, there is no solicitation package available.

This RFI/Sources Sought is issued for the following purposes:

• Receive industry comment on the draft Performance Work Statement (PWS).
• Determine market interest, feasibility, and capability of sources.
• Identify capable small business concerns that can perform this requirement.

Defense Logistics Agency (DLA) Contracting Services Office (DCSO) – P New Cumberland seeks to identify qualified sources from industry interested in entering into Firm Fixed Price (FFP) Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) contracts. The IDIQ contracts would be available to all DLA customers within the Contiguous United States (CONUS) and non-foreign Outside of the Contiguous United States (OCONUS) to include Alaska, Hawaii, Puerto Rico, Northern Mariana Islands (Guam, Saipan, and Tinian only, American Samoa (Tutuila only), and US Virgin Islands (St. Thomas, St. John, and St. Croix only). The IDIQ contracts would be for services and equipment associated with Multi-functional Devices (MFDs), accessories and office document devices. These MFDs would be offered at a flat rate for up to 60 months including installation and removal, full-service maintenance, all consumable supplies (excluding paper), end-user training, reports, relocations, network functionality, and network security.

It is anticipated that the MA IDIQ contracts will be established with a five-year ordering period. See Attachment 1 – Draft PWS for details.

A response to this RFI/Sources Sought shall not be considered an adequate response to any forthcoming solicitation announcement. The Government will not provide a debriefing on the results of this RFI/Sources Sought. No reimbursement will be made for any costs associated with providing information in response to this RFI/Sources Sought notice or any follow-up information requests.

Attachments:

• Attachment 1 – Draft PWS
• Attachment 2 - SP7000-26-RFI-1003 Question and Comment Form Responses

Submission Requirements:

DCSO-P New Cumberland requests that interested companies demonstrate their ability to perform in accordance with the draft PWS by submitting a brief capabilities package. This package shall be no more than 20 pages in length. At a minimum, the capabilities package should include the following:

1. Company name, office location(s), DUNS Number, CAGE code, and POC information (Name, Title, Phone Number, and Email address).
2. A statement identifying whether the company is a large business or small business and whether the company System for Award Management (SAM) account status is active.
3. A statement identifying whether the company is an MFD Manufacturer or a Reseller. Note: If the company is an MFD Reseller, identify whether the MFDs will be procured from a large or small business.
4. Relevant experience within the past three (3) years including the following:
   1. Contract number(s)
   2. Names of individuals responsible for the referenced contract(s)/project(s)
   3. Email addresses of the individuals responsible for the referenced contract(s)/project(s)
   4. If the company acted as a subcontractor, identify the specific work the company actually performed as the sub-contractor
   5. If the company does not have relevant experience, state “none” for relevant experience.
5. If applicable, provide comments to the draft PWS.
6. If a Reseller, confirm that your company has a Letter of Supply/Letter of Authorization. (Submission of a Letter of Supply/Letter of Authorization will be required at time of proposal submission.)

Vendor Capability Submissions are due by 27 February 2026, 3:00 PM Eastern Time via email to the points of contact listed below. Vendors are not required to submit a new capability submission in response to this updated RFI if one was already submitted and nothing has changed in the previous response.

Government Points of Contact:

Matthew O’Brien, Contracting Officer, Email: matthew.obrien@dla.mil

Jennifer DeWease, Contract Specialist, Email: jennifer.dewease@dla.mil

DLA appreciates your feedback to this RFI/Sources Sought.