R499--Boiler Plant Standard Operating Procedures Manual Creation for Perry Point

Sources Sought Notice Sources Sought Notice Page 9 of 9 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 9 SUBJECT* Boiler Plant Standard Operating Procedures Manual Creation for Perry Point GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 25405 SOLICITATION NUMBER* 36C24526Q0211 RESPONSE DATE/TIME/ZONE 01-15-2026 2:00pm EASTERN TIME, NEW YORK, USA ARCHIVE 60 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE PRODUCT SERVICE CODE* R499 NAICS CODE* 541690 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs VAMC (613) VISN 5 Contract Satellite Office 510 Butler Avenue Martinsburg WV 25405 POINT OF CONTACT* Contract Specialist Tara Davis tara.davis4@va.gov 304-263-0811 PLACE OF PERFORMANCE ADDRESS Perry Point VA Medical Center 361 Boiler House Rd. Perry Point MD POSTAL CODE 21902 COUNTRY ADDITIONAL INFORMATION AGENCY S URL URL DESCRIPTION AGENCY CONTACT S EMAIL ADDRESS EMAIL DESCRIPTION tara.davis4@va.gov DESCRIPTION Sources Sought Announcement: This is a SOURCES SOUGHT ANNOUNCEMENT ONLY , it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential sources capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. The Capability Statement shall be limited to 5 pages. The Government will not review generic marketing materials that do not address the information contained herein or the attached documents Responses to this notice shall include the following: a. Company Name b. SAM Unique Entity Identifier (UEI) & cage code which the company is registered in sam.gov and https://veterans.certify.sba.gov/ c. Company Address d. Point of contact(s) name e. Telephone number(s) f. Email address(s) g. Type of business, SDVOSB; VOSB, WOSB, small, large, etc., as appropriate: h. Company Business Size Status and representations of your business i. Any previous contract(s) similar or the same as the required functional capabilities in the statement of work j. Estimated pricing All interested parties shall respond no later than 1/15/2026 at 2:00PM EST. Submit responses or suggestions via email to tara.davis4@va.gov. Telephone responses will not be accepted. All e-mails must have as the Sources Sought Number in the subject line. Perry Point Veterans Administration Medical Center Boiler Program Development Package General intention: It is the General intention of the Perry Point VAMC Perryville, MD to services to make the following Boiler Program Development Package to assist the Perry Point VAMC in improving their boiler plant program: Create Site Specific Safety Device Testing Procedures and Documentation on high pressure and hot water boilers. Create Lock Out Tag Out Procedures/ Documentation on boilers, DA tank, condensate tank. Create Normal Operations Procedures. Create Emergency Operations Procedures. Provide Onsite Hands-on Training on the execution of new SOPs and other boiler plant related topics. Primary training focus will be on Safety Device Testing Procedures. Create a compliant boiler plant policy document. The Boiler Program Development Package will be applied to the boiler plant of building 315 Boiler House Road, Perry Point VAMC, Perryville, MD. Qualifications of Contractors: Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910. Summary of work & material requirements: The following Boiler Program Development Package to assist the Perry Point VAMC in improving their boiler plant program: Overall Boiler Plant Policy Create Site Specific Safety Device Testing Procedures and Documentation on high pressure and hot water boilers. Create Lock Out Tag Out Procedures/ Documentation on boilers, DA tank, condensate tank. For High Pressure Boilers, Condensate Tank, and DA Tank Normal Operations Procedures Emergency Operations Procedures For High Pressure Boilers A Site-Specific Boiler Safety Device Testing Procedure for High Pressure Boilers Onsite Training on the execution of the new Standard Operating Procedures and other Boiler-plant related topics. Primary training focus will be on Safety Device Testing Procedures. Create a compliant boiler plant policy document. Deliver to Perry Point VAMC, 315 Boiler House Road Perryville, MD 21902. Only materials specified within this SOW are acceptable. No substitute will be acceptable nor are exclusions to this SOW permitted. Contractor will clean up any unused or waste material at the completion of service. Scheduling equipment downtime: The Perry Point VAMC boiler system is considered a mission essential system. Disruption of the boiler system will be minimized by restricting equipment outages. Equipment outage schedules will be at the sole discretion of the Perry Point VAMC contracting officer or technical representative. Perry Point VAMC Boiler Plant Equipment Inventory Below please find a non-exhaustive list of major components located at the Perry Point Boiler Plant Facility. Pumps: Current Boiler Feed Water Pump Make: Grundfos Model: Cr15-8 a-gj-a-e-hqqe-nx2 RPM:3444 GPM: 90.3 HZ: 60 HP: 15 230V Current Boiler Condensate Pump Make: Grundfos Model: Cr64-1-1 a-g-a-e-hqqe-mx2 RPM: 3457 GPM: 339 HZ: 60 HP: 10 230/460V Current Duplex Sump Pump Make: MYERS Model: S50HTPC1 Volts: 115V HP: 1/2HP Amps: 13.0 RPM: 3450 Thermal protection: YES Controls & Calibrations Boiler Master control panel control board MicroMod Automation Model: MOD 30ML Boilers Boiler 1 Size: 2 ½ Type: 1811LB-0-3X1-22 Lift: 0.477 Cap. 18484 LB/HR Set: 125 PSI Size: 2 ½ Type:18LLB-0-3X1-22 Lift: 0.477 Cap.: 19148 Set: 130 PSI Boiler 2 Type: 42KA12-170 Size/orifice: 2KA Set pressure: 150 PSI Cap. 14414 PPH Type: 42KA12-170 Size/orifice: 2 ½ L 4 Set pressure: 155 PSI Cap: 23003 PPH Boiler 3 Size: 2 ½ Type: 1811LB-0-3X1-22 Lift: 0.477 Cap. 18484 LB/HR Set: 125 PSI Size: 2 ½ Type:18LLB-0-3X1-22 Lift: 0.477 Cap.: 19148 Set: 130 PSI Boiler 4 Size: 2 ½ Type: 1811LB-0-3X1-22 Lift: 0.477 Cap. 18484 LB/HR Set: 125 PSI Size: 2 ½ Type:18LLB-0-3X1-22 Lift: 0.477 Cap.: 19148 Set: 130 PSI Gas regulators Boiler gas valve Make: Fisher Model: 1098-egr Seat: NBR Size: 70 Max. Inlet: 100 Max. Outlet: 50 Pipe size: 3 Make: Maxon Model: 300cma11-ba11-bb22a0 Opening seconds: 6 Max pressure: 40 PSI Pipe size: 3