Recruiting Station - Armed Forces Career Center - Madison, TN

The Mobile District, U.S. Army Corps of Engineers (USACE) is soliciting lease proposals for approximately three (3) suites that equals 4,200 – 5,300 gross rentable square feet of commercial retail space in Madison, TN for Armed Forces Recruiting purposes.  The delineated area is zipcodes 37115,37214,37209, and 37235

The U.S. Government, by and through USACE, currently occupies retail and related space under a lease, that will be expiring, in the city and state specified above.  The Government is considering alternative space if economically advantageous. In making this determination, the Government will consider, among other factors, the availability of alternative space that may potentially satisfy the Government’s requirements, as well as costs likely to be incurred through relocating, replication of tenant improvements (initial alterations) and telecommunication infrastructure, non-productive agency downtime, and costs, including rent, related to vacating the current location prior to lease termination.

The Government’s preference is for a full-service lease to include base rent, CAM, utilities, and janitorial services for professional space to be used for Armed Forces Recruiting Purposes for a term of (5) years with Government termination rights and location within the delineated area specified above. Non-exclusive parking for 15 government vehicles must be provided 24 hours 7 days. Offered space must meet Government requirements per the terms of the Government Lease. Must use Government Lease. 

The lease is for a (5) year term with Government termination rights Interested respondents may include building owners and representatives with the exclusive right to represent building owners. Representatives of building owners must include the exclusivity agreement granting the right to represent the building owner with their response to this advertisement. 

**Additional information regarding this solicitation will be provided by the primary and secondary contacts contained in this solicitation. 

***Attached documents include:   

          Proposal to Lease

          General Clauses

          Government Lease

**** Documents available upon request    

          Construction Specifications for Initial Alterations (if applicable)

          Janitorial Specifications

 *****Solicitation for offer (SFO) Submission must include: Proposal to Lease Space Document (signed by lessor), Proposed Floor Plan, Initial Alterations Quote (if applicable), and Exclusivity Agreement (if applicable)

NOTICE: The following information is provided for situational awareness and is not required to respond to this Sources Sought.  All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract.  All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).”  Those not currently registered can obtain registration by going to the website http://www.SAM.gov.  The process can usually be completed from 24 to 48 hours after submission.  Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration.  If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov.  Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.  Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated.  This requirement now applies to both new and existing entities.  Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record.  The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.  Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter.  However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation, or the vendor risks no longer being active in SAM.  Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS).  The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards.  Remember, there is no cost to use SAM.  To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).