F108--Emergency flood services Blanket Purchase Agreement

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced later, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 562910, (Remediation Services). The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Emergency Flood Response Services per the Statement of Work (SOW) attached (Attachment 2). This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by April 10th, 2026 at 12:00 PM EST. All responses under this Sources Sought Notice must be emailed to issa.shawki@va.gov with RFI # 36C24126Q0405 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 Statement of Work VA New England Healthcare System (VISN 1) Emergency Flood Response Services GENERAL Title of Project: Emergency Flood Response Services to provide the initial response to mitigate flooded building structures, components, systems and contents; for the Department of Veterans Affairs, VA New England Healthcare System, Veterans Integrated Service Network 1 (VISN 1). Emergency Flood Response Services include but are not limited to: Initial on-site assessment; mobilizing necessary personnel, equipment and materials; pumping standing water; extracting water from carpets and other porous materials; removing unsalvageable building materials, components, systems, and contents; drying salvageable building materials, components, systems and contents; and cleaning and/or disinfecting water-impacted interior building structures, components, systems and contents. Scope of Work: Provide Emergency Flood Response Services at the following VISN 1 facilities including: Edith Nourse Rogers Veterans Memorial Hospital, Bedford, MA (Level 3 medical complexity facility) VA Boston Health Care System, MA (Brockton, Jamaica Plain and West /Roxbury Divisions (Level 1A facility) VA Connecticut Health Care System, including the West Haven Campus, and the Newington Campus (Level 1A facility) VA Central Western Massachusetts, Northampton, Massachusetts (Level 3 facility) VA Medical Center, Manchester, New Hampshire (Level 3 facility) VA Medical Center, Providence, RI (Level 1C facility) VA Maine Healthcare System, Togus, ME (Level 1C) VA Medical Center, White River Junction, Vermont (Level 2 facility) Period of Performance: Five years Background: VA Healthcare Facilities within VISN 1 have consolidated requirements for Emergency Flood Response Services to include hospitals, outpatient clinics, administrative buildings and spaces, clinical and biomedical research laboratories, boiler plants, chiller plants, maintenance support buildings, ancillary structures, and other real property identified by the Government. Depending on the areas impacted within the VA health care facility, Emergency Flood Response Services conducted under this contract may also require job-specific Infection Prevention and Control practices and procedures when determined necessary by an Infection Control Risk Assessment (ICRA) developed by the VA and provided with the Task Order. In addition to providing Emergency Flood Response Services to VA Medical Centers (VAMCs), the Contractor shall also be capable of providing services to off-campus properties (e.g., VA-owned CBOCs, Vet Centers, Community Care Centers) for more than one city/town and county in each state (CT, MA, ME, NH, RI and VT). 4. Requirements: For purposes of this contract, Emergency Response is defined as the Contractor commencing an on-site assessment within four (4) hours, 24 hours per day, 7 days per week, 365 days per year (except 366 days for leap years) of receipt of an emergency response request by phone, electronic mail (email), or in person from the VA Contracting Officer (CO). The Contractor shall provide a verbal report to the CO and Contracting Officer s Representative (COR) within one (1) hour of completing the initial on-site assessment that: (1) Describes the scope of water-impacted building structures, components, systems and contents; (2) Recommendations for immediate response actions to mitigate flooding; and (3) An Emergency Flood Response Plan and cost schedule estimates. Upon written or verbal approval of the CO, the Contractor shall commence on-site mitigation activities within four (4) hours, as specified in the agreed-upon Emergency Flood Response Plan and schedule (e.g., removing flood waters and initiating drying response actions); 24 hours per day, 7 days per week, 365/366 days per year; at the specified VAMC, VA-owned CBOC, VA-owned Vet Center, and/or VA-owned Community Care Center. It is anticipated that the initial Emergency Flood Response Plan will become a dynamic document that will require periodic updating as the Emergency Flood Response work proceeds. All scope changes shall require the written approval by the CO, except that under exigent circumstances, the CO can verbally approve emergency actions necessary to preserve life and government property, but this verbal approval shall be ratified in writing by the CO as soon as possible thereafter. The Contractor shall provide all consumable supplies, equipment (including tools, vehicles, apparatus), transportation and personnel (i.e., project management and appropriately trained, accredited and certified forepersons, supervisors, work leaders and workers with applicable accredited training certificates and/or State licenses), regulatory permits and notifications, and waste disposal necessary to perform Emergency Flood Response Services at VISN 1 facilities. Emergency Flood Response Services at VISN 1 facilities must follow applicable Federal and State Occupational Safety and Health Administration (OSHA) laws and their implementing regulations, Federal and State Environmental Protection Agency (EPA) laws/regulations, local environmental and public health laws/regulations; VA and Veterans Health Administration (VHA) requirements set forth in this Performance Work Statement (PWS); any VA facility-specific requirements; and any applicable Local and State business license, general contractor s license, and/or specialty contractor s license (e.g., HVAC duct cleaning contractors). Contractor Qualifications: The Contractor shall have at least three (3) years of professional experience providing Emergency Flood Response Services at VAMCs and ancillary facilities, and/or other comparable (in size and medical complexity) government agency hospitals (e.g. DoD) and/or private sector hospitals and ancillary facilities. Contractor personnel shall have professional knowledge of the practices and procedures of the Emergency Flood Response Services industry as outlined in ANSI/IICRC S500-2015 Water Damage Restoration, Section A.1 Scope including but not limited to: Principles of Water Damage Restoration Microbiology of Water Damage Health Effects from Exposure to Microbial Contamination in Water-Damaged Buildings Building and Materials Science Psychrometry and Drying Technology Equipment, Instruments and Tools Antimicrobial (biocide) Technology Safety and Health Administrative Procedures, Project Documentation and Risk Management Limitations, Complications, Complexities and Conflicts Specialized Experts Structural Restoration Heating, Ventilating and Air-Conditioning (HVAC) Restoration Contents Evaluation, Restoration and Remediation Large or Catastrophic Restoration Projects Materials and Assemblies The Contractor shall be knowledgeable of applicable laws and regulatory requirements for occupational safety and health (OSH), environmental protection, public health; standards and professional reference publications (see Section 21 below) for the Water Damage Restoration industry, and for hospital infection prevention & control; and methods to anticipate, recognize, evaluate, and eliminate, or satisfactorily control environmental health & safety, health care infection prevention & control, and public health hazards, in compliance with applicable regulations and industry standards, using engineering controls, administrative controls, and/or personal protective equipment (PPE) and clothing. The Contractor must at all times throughout the Period of Performance possess sufficient resources to be able to rapidly mobilize sufficient personnel, equipment and materials within the response timeframes specified in Section 4a, to respond to floods impacting up to 200,000 square feet in any one incident, of clinical and/or administrative spaces at VAMC and ancillary facilities within VISN 1. The Contractor must be an Institute for Inspection, Cleaning, and Restoration Certification (IICRC) certified Water Damage Restoration firm and listed in the IICRC Global Locator at https://www.iicrc.org/page/IICRCGlobalLocator . All on-site Contractor personnel performing under this Contract must individually have at least three (3) years of professional experience in the Emergency Flood Response Services industry at their level of performance AND possess the following valid applicable professional accreditations and certification(s) for the type of work being performed from either the Institute for Inspection Cleaning and Restoration Certification (IICRC) or the American Council for Accredited Certification (ACAC) throughout the Period of Performance: IICRC certified technicians in one or more of the following disciplines (see https://www.iicrc.org/page/IICRCCertifications ): Applied Structural Drying (ASD) Technician Commercial Drying Specialist (CDS) Water Damage Restoration Technician (WRT) ACAC certified technicians in one or more of the following disciplines (see https://www.acac.org/cert/programs.aspx ) as appropriate for the project work to be performed: Indoor Environmental Remediation: Council-certified Indoor Environmental Supervisor (CIES) Council-certified Indoor Environmental Remediator (CIER) Structural Drying Certification: Council-certified Structural Drying Supervisor (CSDS) Council-certified Structural Drying Remediator (CSDR) Environmental Infection Control Remediation (when required by project-specific Infection Control Risk Assessment (ICRA) see Section 14: Council-certified Environmental Infection Control Supervisor (CEICS) Council-certified Environmental Infection Control Remediator In addition, all Contractor on-site project personnel must have appropriate current OSHA General Industry (29 CFR 1910) training as applicable for the work being performed including but not limited to: Compressed Gas and Compressed Air Equipment (29 CFR 1910 Subpart M) Electrical Safety (29 CFR 1910 Subpart S) and NFPA 70E Standard for Electrical Safety in the Workplace (current edition) Exit Routes and Emergency Planning (29 CFR 1910 Subpart E) Fire Protection (29 CFR 1910 Subpart L) Hand and Portable Powered Tools and Other Hand-Held Equipment (29 CFR 1910 Subpart P) Hazard Communication (29 CFR 1910.1200) Lockout/Tagout (29 CFR 1910.147) Machinery and Machine Guarding (29 CFR 1910 Subpart O) Occupational Noise Exposure (29 CFR 1919.95) Permit-Required Confined Spaces (29 CFR 1910.146) Personal Protective Equipment (PPE) (29 CFR 1910 Subpart I) Powered Industrial Trucks (29 CFR 1910.178) Powered Platforms, Manlifts, and Vehicle-Mounted Work Platforms (29 CFR 1910 Subpart F) Respiratory protection (29 CFR 1910.134) Toxic and Hazardous Substances (29 CFR Subpart Z) Ventilation (29 CFR 1910.94) Walking Working Surfaces (29 CFR 1910 Subpart D) Applicable Regulations: FEDERAL REGULATIONS: Occupational Safety and Health Administration (OSHA) 29 CFR Part 1910 Occupational Safety and Health Regulations for General Industry U.S. Environmental Protection Agency (EPA) 40 CFR As specified in the applicable Task Order U.S. Department of Transportation (DOT) 49 CFR Part 178 Specifications for Packaging As specified in the applicable Task Order (waste materials) STATE REGULATIONS - As specified in the applicable Task Order. LOCAL REGULATIONS - As specified in the applicable Task Order. VA Requirements: VHA Directive 7701 Comprehensive Occupational Safety and Health Program (May 5, 2017) VHA Directive 7702 Industrial Hygiene Exposure Assessment Program (April 29, 2016) VHA Directive 7707 Green Environmental Management System (GEMS) and Governing Policy Statement (December 29, 2015) VHA Directive 1028 Facility Electrical Power Systems (February 24, 2020) Requires compliance with the latest edition of NFPA 70E: Standard for Electrical Safety in the Workplace These Directives are incorporated by reference as if set forth in full herein. If there are any conflicting provisions between these Directives, this PWS, and applicable regulatory requirements, the most stringent requirements shall apply. Emergency Flood Response Procedures: Pre-Emergency Flood Response Phase: Prior to the start of any Task Order for Emergency Flood Response Services, the Contractor shall: Conduct an assessment of all flooded areas to ascertain the scope and extent of the impacted areas, Document existing site conditions (photographs and field notes) Identify safety and health hazards, and Develop an Emergency Flood Response Plan that provides water damage mitigation and response procedures; worker safety procedures; protection of patient, visitor and staff safety and health; and documentation of environmental parameters (e.g., temperature and humidity levels within the building spaces undergoing Emergency Flood Response activities). The VA may, at its discretion, elect to hire a Certified Industrial Hygienist/Indoor Environmental Professional (CIH/IEP) to conduct an independent site assessment prior to commencement of work by the Contractor. This site assessment may include ascertaining the scope of the impacted areas; documenting existing site conditions (e.g., photographs, field note, moisture levels); identifying safety and health issues for VA patients, staff and visitors; and collect any pre-Emergency Flood Response background indoor environmental samples (air, surface, floodwater) for submission to an environmental microbiology laboratory that is currently satisfactorily participating in the AIHA Environmental Microbiology Laboratory Accreditation Program (EMLAP) at https://www.aihaaccreditedlabs.org/lab-accreditation-programs/environmental-microbiology/ and any floodwater samples to an appropriately and currently accredited (and, when applicable, State-licensed) environmental testing laboratory approved by the VA COR and CO. Emergency Flood Response Phase: The VA COR will: Coordinate the relocation of government property (e.g., furniture) and staff personal effects in the work area with the Contractor Coordinate the recovery, drying and/or proper disposal (including secure shredding) of Protected Health Information (PHI), Personally Identifiable Information (PII) and sensitive information with the facility Pr…