RFI - Embassy’s 2026 Independence Day Celebration
Sources Sought from STATE, DEPARTMENT OF • STATE, DEPARTMENT OF. Place of performance: Francisco Morazan • 11101 Honduras. Response deadline: Feb 19, 2026. Industry: NAICS 561920 • PSC X1AB.
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Description
The U.S. Embassy Tegucigalpa is issuing a Request for Information (RFI) to obtain cost estimates and capability statements from qualified vendors for venue, catering, decorations, audiovisual support, staffing, and related event services in support of the Embassy’s 2026 Independence Day Celebration. The anticipated attendance is approximately 700 guests. Tentative event dates are June 17, 2026, or June 25, 2026; vendors must confirm availability for both dates. This RFI is for planning purposes only. Responses are due February 24, 2026, at 09:00 AM (local time) to tgubids@state.gov. All submissions must be in English.
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BidPulsar Analysis
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The U.S. Embassy Tegucigalpa issued an RFI (Solicitation 19H08026N0004) to collect cost estimates and capability statements for its 2026 Independence Day Celebration. The event is expected to host approximately 700 guests and requires venue, catering, decorations, audiovisual support, staffing, and related event services. Tentative event dates are June 17, 2026 or June 25, 2026, and vendors must confirm availability for both dates. This is for planning purposes only; submissions must be in English and sent to tgubids@state.gov by February 24, 2026 at 09:00 AM local time.
Identify qualified event-service vendors (and likely build budgetary pricing) capable of delivering a full-scale Independence Day celebration for ~700 attendees in support of U.S. Embassy Tegucigalpa, including confirming venue and service availability for both tentative dates (June 17 and June 25, 2026).
- Provide cost estimate(s) for a 2026 Independence Day Celebration for approximately 700 guests
- Venue: propose venue option(s) and confirm availability for both June 17, 2026 and June 25, 2026
- Catering: propose catering approach and pricing for ~700 attendees
- Decorations: propose decorations concept and pricing
- Audiovisual support: propose AV capabilities and pricing
- Staffing: propose staffing plan (event staff) and pricing
- Related event services: identify additional services you can provide (as part of an integrated event solution) and price them
- Capability statement tailored to large-scale embassy event support (explicitly covering venue, catering, decorations, AV, staffing, and related services)
- Budgetary cost estimate(s) for ~700 guests (ideally itemized by major service area: venue, catering, décor, AV, staffing, other)
- Written confirmation of availability for BOTH tentative dates: June 17, 2026 and June 25, 2026
- Submission email prepared for tgubids@state.gov (ensure all content in English)
- Reference to RFI / Solicitation Number 19H08026N0004 in subject line and/or document headers
Source coverage notes
Some notices publish limited source detail. Confirm these points before final bid/no-bid decisions.
- Attached RFI document contents (requirements/details may be in the downloadable attachment)
- Exact place of performance / venue location constraints
- Specific statement of work details (setup/teardown, event hours, deliverables)
- Budget range or target cost model the Embassy is planning against
- Preferred pricing format and required response structure beyond English-language email submission
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