Supply and delivery of printer toner cartridges in Rome, Italy.
Solicitation from STATE, DEPARTMENT OF • STATE, DEPARTMENT OF. Place of performance: Rome, Roma • 00187 Italy. Response deadline: Feb 22, 2026. Industry: NAICS 325992 • PSC 7510.
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Description
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available.
The solicitation covers the supply and delivery of printer toner cartridges that are in use at the US Embassy in Rome, Italy.
The estimated quantity shall service up to 180 printers. All responsible sources may submit a proposal, which will be considered. The Government may award the agreement based on the initial offer without discussion. The resultant agreement will be a firm fixed price type of BPA Agreement. All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.
Files
Files size/type shown when available.
BidPulsar Analysis
A practical, capture-style breakdown of fit, requirements, risks, and next steps.
The U.S. Embassy in Rome (Department of State) intends to solicit a firm-fixed-price Blanket Purchase Agreement (BPA) for the supply and delivery of printer toner cartridges used at the Embassy. The estimated quantities are to support up to 180 printers, with offers due by 2026-02-22 23:00 UTC via electronic submission (email size limit 25MB). The Government may award based on initial offers without discussions, increasing the importance of a complete, competitive first submission. Offerors must be registered in SAM per FAR 52.204-7 before submitting.
Establish a firm-fixed-price BPA to reliably source and deliver the specific toner cartridges currently in use at the U.S. Embassy Rome, sized to meet ongoing demand for up to 180 printers, using an email-based electronic proposal process and potentially awarding without negotiations.
- Confirm solicitation release on SAM.gov (notice states it is not ready as of posting) and pull all attachments from the provided resource links.
- Identify the exact toner cartridge SKUs/compatibility requirements for the Embassy’s installed printer fleet (up to 180 printers) from the solicitation package once issued.
- Source compliant toner cartridges (OEM or acceptable equivalent only if allowed by the solicitation) and build a supply plan to avoid stockouts for recurring BPA calls.
- Plan and execute delivery logistics to Rome, Italy for Embassy receipt (shipping, local distribution, and delivery scheduling as required by the solicitation).
- Prepare and submit an email proposal prior to 2026-02-22 23:00 UTC, ensuring total email size stays under 25MB (split emails if necessary).
- Ensure SAM registration is active prior to submission (FAR 52.204-7).
- Price a firm-fixed-price BPA structure consistent with the solicitation’s BPA call ordering expectations (e.g., unit pricing by cartridge type, delivery terms).
- Active SAM registration prior to offer submission (per FAR 52.204-7 as cited in the notice).
- Email submission plan that keeps each email under 25MB (split into multiple emails if needed).
- Pricing response aligned to a firm-fixed-price BPA (likely unit prices by cartridge line item plus any delivery/handling as permitted by the solicitation).
- Product compliance documentation tied to the exact toner cartridge models/part numbers in the solicitation (cut sheets/brand and model identifiers).
- Delivery approach for Rome, Italy consistent with the solicitation’s delivery/receipt requirements (addressing lead times and ordering under a BPA).
- A complete ‘initial offer’ package (because the Government may award without discussion).
Source coverage notes
Some notices publish limited source detail. Confirm these points before final bid/no-bid decisions.
- The solicitation attachments’ specific toner cartridge list/part numbers and any brand/OEM vs equivalent rules
- Exact delivery location/receiving requirements and delivery SLAs in Rome, Italy
- BPA ordering details (call procedures, estimated annual quantities, and performance period)
- Evaluation criteria and basis for award from the actual solicitation package
- Any required proposal forms, representations, or formatting instructions contained in the attachments
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