W065--Specialty Bed and Mattress Rental

Request for Quote (RFQ) #: 36C25926Q0210 Specialty Bed and Mattress Rental This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. Questions are to be provided to Noaa.Lanotte@va.gov no later than 10:00am MT, February 3, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to Noaa.Lanotte@va.gov no later than 2:00pm MT, February 9, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (10MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0210. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 1, 2025. The North American Industrial Classification System (NAICS) code for this procurement is 532490 with a small business size standard of $40 Million. This solicitation is unrestricted. List of Line Items; Line Item Description Country of Origin Estimated Quantity Unit of Measure Unit Price Total Price 0001 Daily Rental of Low Air Loss/Weigh-Based Pressure Redistribution Mattress and Frame Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Base Year: Estimated Period of Performance: February 25, 2026 February 24, 2027 800 DY $ $ 0002 Daily Rental of Bariatric Bed for Patients Weighing up to 1,000lbs with Rotation Abilities Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Base Year: Estimated Period of Performance: February 25, 2026 February 24, 2027 20 DY $ $ 0003 Daily Rental of Bariatric Pressure Redistribution Air Surface that Automatically Adjusts to Patient's Weight with Air Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Base Year: Estimated Period of Performance: February 25, 2026 February 24, 2027 100 DY $ $ 1001 Daily Rental of Low Air Loss/Weigh-Based Pressure Redistribution Mattress and Frame Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 1: Estimated Period of Performance: February 25, 2027 February 24, 2028 200 DY $ $ 1002 Daily Rental of Bariatric Bed for Patients Weighing up to 1,000lbs with Rotation Abilities Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 1: Estimated Period of Performance: February 25, 2027 February 24, 2028 20 DY $ $ 1003 Daily Rental of Bariatric Pressure Redistribution Air Surface that Automatically Adjusts to Patient's Weight with Air Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 1: Estimated Period of Performance: February 25, 2027 February 24, 2028 100 DY $ $ 2001 Daily Rental of Low Air Loss/Weigh-Based Pressure Redistribution Mattress and Frame Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 2: Estimated Period of Performance: February 25, 2028 February 24, 2029 200 DY $ $ 2002 Daily Rental of Bariatric Bed for Patients Weighing up to 1,000lbs with Rotation Abilities Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 2: Estimated Period of Performance: February 25, 2028 February 24, 2029 20 DY $ $ 2003 Daily Rental of Bariatric Pressure Redistribution Air Surface that Automatically Adjusts to Patient's Weight with Air Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 2: Estimated Period of Performance: February 25, 2028 February 24, 2029 100 DY $ $ 3001 Daily Rental of Low Air Loss/Weigh-Based Pressure Redistribution Mattress and Frame Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 3: Estimated Period of Performance: February 25, 2029 February 24, 2030 200 DY $ $ 3002 Daily Rental of Bariatric Bed for Patients Weighing up to 1,000lbs with Rotation Abilities Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 3: Estimated Period of Performance: February 25, 2029 February 24, 2030 20 DY $ $ 3003 Daily Rental of Bariatric Pressure Redistribution Air Surface that Automatically Adjusts to Patient's Weight with Air Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 3: Estimated Period of Performance: February 25, 2029 February 24, 2030 100 DY $ $ 4001 Daily Rental of Low Air Loss/Weigh-Based Pressure Redistribution Mattress and Frame Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 4: Estimated Period of Performance: February 25, 2030 February 24, 2031 200 DY $ $ 4002 Daily Rental of Bariatric Bed for Patients Weighing up to 1,000lbs with Rotation Abilities Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 4: Estimated Period of Performance: February 25, 2030 February 24, 2031 20 DY $ $ 4003 Daily Rental of Bariatric Pressure Redistribution Air Surface that Automatically Adjusts to Patient's Weight with Air Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Option Year 4: Estimated Period of Performance: February 25, 2030 February 24, 2031 100 DY $ $ Grand Total $ Description of Requirements for the items to be acquired: See attached Performance Work Statement. RFO 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition ADDENDUM to FAR RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. Submission of quote shall include the following volumes: (I) - Technical Capability; (II) Past Performance; (III) Price; and (IV) - Completion of Attachment FAR 52.225-6 Trade Agreements Certificate Volume I - Technical Capability Offeror must demonstrate the ability to meet the requirements of the Performance Work Statement. Offeror must demonstrate specialty beds and mattresses that meet the requirements of the Performance Work Statement. The offeror shall submit specifications, cut sheets, or brochures confirming the rental item, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Vendor shall be an OEM, authorized dealer, authorized distributor for the proposed equipment, verified by an authorization letter or other documents from the OEM. Volume II Past Performance Offerors shall provide a maximum of two (2) recent and relevant past efforts (as defined below) to demonstrate their ability to perform the proposed work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. If not providing CPARS evaluation past performance references must include contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract. To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. To be recent past performance is defined as not more than five years from the RFQ release date of this solicitation. Volume III Price Price - The offeror shall complete the pricing schedule provided in Section (v) above. Volume IV - Completion of Attachment FAR 52.225-6 Trade Agreements Certificate The offeror shall complete the Attachment FAR 52.225-6 Trade Agreements Certificate and submit as part of the quote. (End of Addendum to RFO 52.212-1) RFO 52.212-2, Evaluation--Commercial Items applies to this acquisition ADDENDUM to RFO FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Technical Capability Factor 2. Past Performance Factor 3. Price Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Factor 1. Technical Capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Factor 2. Past Performance: The Offeror shall be evaluated on performance of past contracts and how well the identified performance relates to the work being procured under the Performance Work Statement for this procurement. Factor 3. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line-item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s). (End of Addendum to RFO 52.212-2) RFO 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. Provisions to include as prescribed: Table 12-2 Provisions to include as prescribed. Check Mark (X) Number Title Source  52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions Statute  52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation Statute  X 52.204-7 System for Award Management Registration Statute  52.204-7 with Alt I System for Award Management Registration, with Alternate I Statute  52.204-90 Offeror Identification Statute  52.207-6 Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) Statute  52.209-12 Certification Regarding Tax Matters Statute  52.219-2 Equal Low Bids Statute  52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products E.O.  52.222-48 Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification Other  52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification Other  52.222-56 Certification Regarding Trafficking in Persons Compliance Plan Statute  52.223-4 Recovered Material Certification Statute  52.225-2 Buy American Certificate Statute  52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate Statute  X 52.225-6 Trade Agreements-Certificate Statute  52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification Statute  52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications Statute  52.226-3 Disaster or Emergency Area Representation Statute  52.229-11 Tax on Certain Foreign Procurements Notice and Representation Statute  52.240-90 Security Prohibitions and Exclusions Representations and Certifications Statute Required Clauses: RFO 52.212-4 Terms and Conditions Table 12-3 Clauses to include as prescribed. Check Mark (X) Number Title Source  52.203-6 with Alt I Restrictions on Subcontractor Sales to the Government Statute  52.203-13 Contractor Code of Business Ethics and Conduct Statute  X 52.203-17 Contractor Employee Whistleblower Rights Statute  52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Statute  X 52.204-9 Personal Identity Verification of Contractor Personnel Other  X 52.204-13 System for Award Management Maintenance Statute  52.204-91 Contractor identification Other  X 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Statute  52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters Statute  X 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Statute  52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns Statute  52.219-6 Notice of Total Small Business Set-Aside Statute  52.219-6 with Alt I Notice of Total Small Business Set-Aside, with Alternate I Statute  52.219-8 Utilization of Small Business Concerns Statute  52.219-9 Small Business Subcontracting Plan Statute  52.219-9 with Alt I Small Business Subcontracting Plan, with Alternate I Statute  52.219-9 with Alt II Small Business Subcontracting Plan, with Alternate II Statute  52.219-9 with Alt III Small Business Subcontracting Plan, with Alternate III Statute  52.219-9 with Alt IV Small Business Subcontracting Plan, with Alternate IV Statute  52.219-14 Limitations on Subcontracting Statute  52.219-16 Liquidated Damages Subcontracting Plan Statute  52.219-33 Nonmanufacturer Rule Statute  X 52.222-3 Convict Labor EO  52.222-19 Child Labor Cooperation with Authorities and Remedies EO  52.222-35 Equal Opportunity for Veterans Statute  52.222-35 with Alt I Equal Opportunity for Veterans, with Alternate I Statute  X 52.222-36 Equal Opportunity for Workers with Disabilities Statute  52.222-36 with Alt I Equal Opportunity for Workers with Disabilities, with Alternate I Statute  52.222-37 Employment Reports on Veterans Statute  52.222-40 Notification of Employee Rights Under the National Labor Relations Act EO  52.222-41 Service Contract Labor Standards Statute  52.222-42 Statement of Equivalent Rates for Federal Hires Statute  52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) Statute  52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment Statute  X 52.222-50 Combating Trafficking in Persons Statute  52.222-50 with Alt I Combating Tr…