NUMBER 1 AC PLANT FOUNDATION PARTS
Solicitation from DEPT OF THE NAVY • DEPT OF DEFENSE. Place of performance: Sasebo • Japan. Response deadline: Feb 23, 2026. Industry: NAICS 314999 • PSC 5640.
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Description
This requirement is SET ASIDE FOR TOTAL SMALL BUSINESS CONCERNS in accordance with FAR 19.5 for fan coil assembly parts and components, including pipe coverings, sheet, and insulation for K-FLEX LLC. The destination is Sasebo, Japan. ***NO PARTS WILL SHIP TO BREMERTON, WASHINGTON***. If your business entity is submitting a quote, please specify the following:
-The Manufacturer
-The country of origin (COO)
-After Receipt of Order (ARO), also known as the estimated time or arrival
-Confirm that the part will ship to Sasebo and not Bremerton, Washington. NAVSUP WSS Transportation will work with the contractor to coordinate shipping.
-Provide all pertinent specifications or equal to specifications if applicable.
NAVSUP WSS Transportation is at no cost to the Contractor and is mandatory according to the solicitation. However, if additional fees such as tariffs, duties, taxes, and customs apply, please include in the line item(s) of the requirement.
Prospective offerors are responsible for downloading their own copy of the solicitation from the SAM.gov website and for frequently monitoring the site for any amendments. The Government is not responsible for any inability of offerors to access the posted documents.
This solicitation will close on 23 February 2026 at 10:00 a.m. Pacific Standard Time
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BidPulsar Analysis
A practical, capture-style breakdown of fit, requirements, risks, and next steps.
DEPT OF THE NAVY (NAVSUP FLC Puget Sound) issued Solicitation N0040626QS096 for fan coil assembly parts and components (including pipe coverings, sheet, and insulation) referenced to K-FLEX LLC, under a total small business set-aside (FAR 19.5). Destination is Sasebo, Japan and the notice emphasizes that no parts will ship to Bremerton, Washington. Quotes must identify the manufacturer, country of origin, and After Receipt of Order (ARO) estimated time of arrival, and must confirm shipping to Sasebo. NAVSUP WSS Transportation is mandatory and at no cost to the contractor, but any tariffs/duties/taxes/customs must be included in offered line item pricing.
Buy specific fan coil assembly parts/components (pipe coverings, sheet, insulation) tied to K-FLEX LLC requirements and have them delivered to Sasebo, Japan using mandatory NAVSUP WSS Transportation coordination, with offerors clearly stating manufacturer, COO, and ARO/ETA and accounting for any import-related fees in line item pricing.
- Download and review the solicitation package from SAM.gov (resource file provided in the notice).
- Confirm small business eligibility for a total small business set-aside (FAR 19.5).
- Identify each quoted item’s manufacturer (including whether K-FLEX LLC or an equal, if allowed by the solicitation) and provide all pertinent specifications or “equal to” specs where applicable.
- Provide Country of Origin (COO) for the parts/components.
- Provide ARO / estimated time of arrival for delivery to Sasebo, Japan.
- Explicitly confirm in the quote that parts will ship to Sasebo, Japan and not to Bremerton, Washington.
- Coordinate shipping approach acknowledging NAVSUP WSS Transportation is mandatory and at no cost to the contractor; ensure the quote does not include transportation charges that conflict with this requirement.
- Price any additional fees that may apply (tariffs, duties, taxes, customs) within the applicable line item(s).
- Monitor SAM.gov for amendments through the response deadline and incorporate any changes.
- Submit quote by 2026-02-23 18:00:00+00:00 (10:00 a.m. PST per notice).
- Completed quote responsive to Solicitation N0040626QS096.
- Manufacturer identified for each line item.
- Country of Origin (COO) stated for each item/line as applicable.
- ARO / estimated time of arrival to Sasebo, Japan.
- Explicit statement confirming shipment destination is Sasebo, Japan (and not Bremerton, Washington).
- All pertinent specifications for offered items; if offering “equal,” include equal-to specifications demonstrating equivalency (as permitted by the solicitation).
- Line-item pricing that includes any applicable tariffs, duties, taxes, and customs (if they apply).
- Acknowledgement of NAVSUP WSS Transportation being mandatory and at no cost to the contractor (i.e., no conflicting freight/transportation charges).
- Amendment acknowledgements, if any are issued on SAM.gov prior to close.
Source coverage notes
Some notices publish limited source detail. Confirm these points before final bid/no-bid decisions.
- Contents of the attached solicitation (exact CLINs/part numbers, quantities, specs, and evaluation/award basis).
- Place of performance and period of performance details beyond delivery destination.
- Any required packaging/marking, export documentation, and delivery terms for Sasebo, Japan under NAVSUP WSS Transportation.
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