Department of Human Services

STATE OF MARYLAND
DEPARTMENT OF HUMAN RESOURCES
SOCIAL SERVICES ADMINISTRATION
OFFICE OF ADULT SERVICES
311 West Saratoga Street
Baltimore, MD 21201
REQUEST FOR GRANT PROPOSAL (RFGP)
FOR
RESPITE CARE SERVICES
DHR AGENCY CONTROL NUMBER: SSA/RCP/14-002-S

TUESDAY, OCTOBER 1, 2013 10:00 A.M.
PRESENT FROM DHR:
GARRY L. FLEMING, Procurement Officer
KATHLEEN WARD, Program Specialist
ELSA SINGLETON, Procurement Division
ALSO IN ATTENDANCE:
BETSY WEAVING, Abilities Network
BROOKE KAISER, Easter Seals
LAVISHA McCLARIN, Easter Seals
REPORTED BY: DAVID RITCHEY, Notary Public
- - -

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1 P R O C E E D I N G S
2 MR. FLEMING: All right. I just want to say
3good morning to everyone.
4 My name is Garry Fleming, and I'll be the
5procurement officer for this solicitation.
6 On behalf of the Department of Human
7Resources, I would like to welcome you all to the
8pre-proposal conference.
9 Today, we'll share some information with you
10concerning the requests for the grant proposal entitled
11"respite care services."
12 The AC control number for this RFGP is
13SSA/RCP/14-002-S.
14 If everyone -- if anyone has not already done
15so, please see Ms. Linda right at the back of the room
16to sign in on our sign-in sheets. Also, those of whose
17businesses are here that are minority businesses or
18part of Small Business Reserve vendors, please identify
19yourself on that sheet, also.
20 If you need a copy -- I see everybody has a
21copy, so we don't need to go through that -- but there

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1are extra copies of the RFGP, the agenda, on the back
2table also.
3 Please note that Hunt Reporting Company is
4recording this conference and a copy of the transcript
5of this conference will be posted on the DHR website.
6 We'll go with the introductions. First,
7we'll have the introductions for the representatives of
8the State and it looks like it's just us two,
9ourselves.
10 And I'll introduce you, Ms. Kathleen Ward;
11she's with the SSA. That's -- I'm sorry, I just lost
12my place -- she's with the Social Service
13Administration Office of Adult Services and she will be
14speaking to you when it comes time for Section 3, those
15specifications.
16 Okay. So I'm going to go ahead and move
17forward. I am going to ask if everyone hold all of
18your questions until the end of the presentation and
19I'll open the floor for questions.
20 General information, Section 1.1. Summary
21statement summarizes the objective of this RFP. As

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1stated in Section 1.1, the Department of Human
2Resources Social Service Administration Office of Adult
3Services intends to award a single grant to a private,
4non-profit agency for the purpose of providing respite
5care services to individuals with functional
6disabilities in region -- the central region of
7Maryland, and that central region consists of Baltimore
8City, Anne Arundel, Baltimore, Carol, Howard, and
9Hartford counties.
10 Respite care -- excuse me -- respite care is
11providing at planned intervals at a time of crisis or
12on an as-needed basis. The services will be performed
13in or out of the customer's home by qualified care
14workers in order to relieve the family or informal
15caregiver. This temporary care for adults or for fully
16adults or child with a functional disability, provides
17rest and renewal for the family while contributing to
18maintaining the individual in the community and
19enabling the individual to live in a family or
20family-like environment or assisting individuals in
21achieving a greater level of independence.

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1 The grant will be awarded for a period of
2four years and six months beginning on or about January
31st, 2014 and ending on or about June 30th, 2018.
4 Applicants must submit a simple proposal that
5provides services for all counties listed, as I gave
6you the names of the counties.
7 Section 1.2 procurement officer and Section
81.4, electronic grant authorization. So I will be the
9procurement officer as you see and the sole contact for
10purposes of this RFGP. My contact information can be
11found in Section 1.2 of this RFGP.
12 Section 1.4 covers -- excuse me -- Section
131.4 covers the DHR's Procurement Division policies
14regarding electronic transactions related to this RFGP.
15This section explains what exchanges are electronic
16communications are prohibited and which ones are
17allowed.
18 Section 1.5, questions and inquiries. Any
19question and inquiry received subsequent to this
20proposal conference shall be submitted in a timely
21manner to the procurement officer. We will try to

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1answer as many questions as possible once we have
2researched the response and as time allows. All
3question responses, as well as amendments to the RFGP,
4will be issued and posted on the DHR website and
5distributed to all vendors who are known to have
6received this RFGP.
7 Section 1.6, closing date. The closing date
8and time of receipt of all proposals is October 11th,
92013, at 2:00 p.m. I must receive an original and three
10copies of the technical proposal and the financial
11proposal by this time -- by this date and time in order
12for the proposal to be considered.
13 Oral, electronic mail or facsimile proposals
14will not be accepted. Proposals received after the
15date and time will not be accepted.
16 Section 1.7, new offer statement. Applicants
17not responding to this solicitation are requested to
18complete and submit a notice to abdicate grantee form
19that includes the organization, information and the
20reason for not responding.
21 Now, why would you not want to respond, okay.

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1It could be, i.e., too busy, can't meet the
2requirements, et cetera. This form is located
3immediately after the key information summary section.
4 Section 1.9, State Project Manager. The
5State Project Manager for the grants resulting from
6this RFGP will be Ms. Kathleen P. Ward, program
7specialist. After a grant award, Ms. Ward will serve
8as the primary contact for the grantee in regards to
9the grants resulting from this RFGP; however, certain
10grant-related actions, the procurement officer may
11grant with the grantees.
12 As I said earlier, she will explain
13everything in regards to Section 3 of the RFGP.
14 Section 2.14, corporate registration. It
15states that all corporations doing business in the
16state of Maryland are required to register with the
17State's Department of Assessments and Taxations, the
18Comptroller's Office, as well as the Department of
19Labor and Licensing and Regulations and must be a
20resident agent. It is strongly recommended that you
21register by the due date for receipt of the proposals.

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1Failure to do so may result in an otherwise successful
2proposal being deemed unacceptable. Applicants should
3also make certain that all tax and State obligations
4have been met.
5 Sections 2.24 and 2.25, minority business
6enterprises. No MBE subcontracted goal has been
7established for this grant; however, minority
8businesses are encouraged to this station.
9 And now we want to move on to Section 3,
10solicitations, and I'm going to give the podium to Ms.
11Kathleen Ward.
12 A little round of applause. Let's make sure
13that everybody is alive here. Very good. Very good.
14 MS. WARD: Thank you, all. My pleasure.
15 I want to thank everybody for coming. This
16is -- this is the final leg of getting this grant
17together for the State and we're very pleased to have
18you here. We are very much interested in getting this
19awarded so we can start giving folks the care that they
20need.
21 You all have a pretty good idea of what the

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1respite program is about. I'll go into some details,
2but I just want to tell everybody that this is a
3program that's very near and dear to our hearts and
4we're very happy that we have this program here because
5we think that we really do good work for folks who need
6a break from that daily care that they give to someone
7who has a disability or someone who is aging in their
8family, and this program gives them some time to
9themselves, in some way, that they so deserve.
10 It's often said that if you are not a
11caregiver at some point in your life, you will be given
12care by a caregiver, so it's going to touch all of us
13at some point and it's an extremely difficult job.
14 We don't have a lot of money in the State.
15It isn't a huge program as you are all probably aware,
16but it does give some help and assistance in a small
17way and it's very consumer-directed, so folks can
18really determine how they want to spend the small
19amount of money that they would be receiving from this
20program. And whoever is selected to administer this
21portion of the program will be an advocate, I'm sure,

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1for folks in the community and will be able to
2participate in a consumer-directed program that is so
3helpful, even if it's not a big program.
4 So I'm pleased to have you here and I hope
5that you have -- and whoever is selected, benefits from
6this program as much as we will benefit from your
7assistance in delivering these services because they
8certainly are needed by folks who have very difficult
9jobs of taking care of loved ones and need a little bit
10of a break from that routine.
11 I'm going to go over Section 3 with you and
12hopefully it's going to be clear, and if it isn't, at
13the end of the program, you can certainly ask me any
14questions. Section 3, of course, it's a specifications
15of the program and how we like to run it here at DHR.
16 Our services are delivered by three models.
17The first model is a home-based model. That's when
18respite is delivered to a person with a disability in
19the person's home. The grantee assigns this person to
20provide services.
21 There's also site-bid services which are

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1delivered at a site, like a day care center in the
2community, an adult day care program, something like
3that.
4 And then there's the respite grant portion of
5the program and that's when we actually give the
6stipend to the family who selects their own caregiver,
7someone in the neighborhood, someone who might be a
8relative of some sort, a friend, neighbor, someone who
9knows the individual with the disability and can give
10them some care or they may actually use that stipend to
11purchase day care or summer camp, adult day care, or
12something like that.
13 That's the beauty of a consumer-driven
14program. These folks can make these kinds of decisions
15that fit into their family setting and their family
16schedule.
17 There's two levels of care. Level one is
18supervisory and personal care services and that can
19include household and personal assistance, and services
20like light housekeeping, chores service assistance with
21meals, preparation, dressing, shopping, escort

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1services, recreational activities, those types of
2things.
3 Level two is skilled care that's delivered by
4a licensed health practitioner like a registered nurse
5or a CNA. And that includes performing physical
6assessments and monitoring vital signs, respiration, et
7cetera, et cetera. Respite care services may not be
8used to substitute for routine attended care.
9 Respite hours are on a daily basis up to 14
10days. They cannot exceed 164 hours. That's the limit
11on that.
12 Respite care is also delivered on an hourly
13basis where in a 24-hour period, respite care can be
14given for no less than ten hours if it's considered a
15day, and any unused day of care can be converted into
16hours, so we do try to make it as flexible as possible.
17 We are looking at the central region and that
18includes Baltimore City, Anne Arundel County,
19Baltimore, Carol, Howard, and Hartford Counties.
20 Remember, these are functional disabilities.
21There are other services that are doing DV --

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1developmental disabilities. I don't want to use
2acronyms because I'm never sure if people know what I'm
3talking about and half the time I don't, so I'll try to
4stay away from the acronyms. It is a large region, but
5it is just functional disabilities for this grant.
6 There are a number of grantee requirements
7and I'm going to go over them briefly. The grantees
8will provide the respite care services to all eligible
9clients who have a functional disability in the central
10region. This will include such things as providing an
11application for service, determining eligibility within
1230 calendar days after receiving a completed
13application, development and implementation of a
14service plan, re-determination of eligibility, and
15re-consideration of the service statements.
16 So we re-determine whether or not someone
17continues to be eligible for their respite grant and we
18also determine what kind of service they need. Those
19are two things we take a look at, and termination of
20services, as described in COMAR.
21 We also provide sufficient, qualified staff

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1to deliver respite care services. Any care workers
2employed by the grantee shall have, at a minimum, a
3CNA, and required by the Maryland -- that's required by
4the Maryland Board of Nursing, if they are to perform
5personal care tasks.
6 We want you to collaborate with our local
7departments of social services in these areas because a
8lot of our referrals will come through the local
9departments and our local departments need to know who
10is delivering those services and believe it or not,
11sometimes individual workers and even individual units
12in the local department do not know who to contact for
13these services and we really want to make sure that
14folks aren't turned away by social services because
15someone didn't really understand who to contact and
16what contact numbers to have.
17 So we would really like to make sure whoever
18gets this grant that the local departments know who you
19are and who to contact and that you are very user
20friendly for our folks on the local level.
21 Development implementation of outreach

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1activities are designed to ensure that agencies and
2organizations and individuals in these communities that
3you will be working with will know about services. So
4it's not just the local department that we're asking
5you to reach out to, we're asking you to reach out to
6the community so that people will know that you're
7there and that you can help with this wonderful service
8that you're going to be providing.
9 We want to establish a case record on each
10eligible client and that includes the things that we
11talked about, the application, the service plan, the
12re-determination or re-consideration, records of
13termination and disposition of a case, and records of
14the service delivery.
15 We want you to maintain client contact
16information. We will come out occasionally and do
17audits to make sure that your records contain this kind
18of information.
19 We want you to complete a client service
20report and that client service report should be sent to
21me on a monthly basis and we like to have those client

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1service reports around the 15th of the month.
2 Upon written request from the State Project
3Manager, that's me, we want you to make accounts and
4records available, because as I said, occasionally, we
5will drive out to all the hinterlands and check on our
6grantees to make sure that their records are in order
7and sometimes it's a challenge and most of the times it
8works out very well.
9 Within 30 calendar days prior to grant
10termination, we want you to participate in an exit
11conference with me to review and discuss the return
12client information to our agency. The State Project
13Manager, that's me, will negotiate a due date with the
14grantee for a return of all this information and it
15includes all the things that we talked about before.
16 To ensure that respite care services are
17delivered in a geographic area, just make sure that you
18go over that, so that you know what the geographic area
19is.
20 Contract monitoring is probably very
21important to me since that's the main focus of my job

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1is to make sure that folks are doing what they say they
2are doing. We need you to comply with our requests.
3We don't make many requests from this office, but we
4really do need to have some cooperation in due dates
5and when things are due to us.
6 Also, we would ask you to allow the State
7project manager to complete scheduled and unscheduled
8visits. I've never had an unscheduled visit, but I
9retain the right to have one if I ever need one. So we
10just want you to be sure that you know that that's a
11potential thing that could happen.
12 We have requested that our agencies develop a
13problem escalation procedure that you prepare for
14routine and emergency situations. We really need to
15know who the players are, what the chain of command is,
16who handles problems as they come up, what your plan
17for handling issues or problems would be as they come
18up. That's essentially what this is covering.
19 Grant reporting information, the monthly
20invoices are due the 15th of the month. If you want to
21be paid on time, you have to get the invoices to me on

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1time and I will do my part to push them through and
2make sure that you get your money.
3 The client service reports are due -- I like
4to have the client service reports electronically
5because I cut and paste them into a spreadsheet and if
6I get them in the mail then it's difficult to do that.
7We scan them; it doesn't work. It's a problem. And
8so -- and save trees -- we want to get our client
9service reports electronically, if we can.
10Unfortunately, the invoices have to come through the
11mail, so we can only save half a tree, but that's okay;
12every tree counts.
13 Client certificates of insurance are due at
14the -- each grant anniversary date including option
15periods. Grantee project manager, that's me, the
16grantee, shall identify an individual -- oh, I'm
17sorry -- the grantee project manager is the grantee's
18project manager; that's the individual who will be
19identified to me as my contact. That's the person I
20will call, make arrangements to do audits. That's the
21person who I generally talk to, to ask questions.

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1That's the person I generally get e-mails from and
2e-mail back to. I need to know who that person is and
3it would be good if it's consistently the same person.
4 And then there's a post-award orientation
5conference within two weeks prior to the grant's start
6date with the DHR director, grants manager, monitor,
7the grantee, or the grantee project manager and any
8other DHR or grantee staff deemed appropriate. They
9shall attend the post-award orientation conference.
10And that pretty much handles Section 3.
11 So shall I turn that back over to you at this
12point?
13 MR. FLEMING: Yes, you may.
14 MS. WARD: Okay.
15 MR. FLEMING: Thank you very much.
16 But she just left this at the podium and
17nobody is doing anything. No clapping, no nothing?
18 Come on, now.
19 (Applause)
20 All right. We're going to move right along
21to Section 4, requirements for proposal preparation.

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1This section covers the documents that will be required
2in submitting -- in submission of your proposal. Your
3proposal should contain two volumes, a technical volume
4and a financial volume. You should submit an original
5to be so identified and three copies of your proposal.
6 Please be sure that your proposal is labeled
7accordingly to the guidelines in Section 1.4. Please
8refer to that section when you are putting your
9packages together.
10 Accompanying the technical proposal should be
11a transmittal letter on the company letterhead. It
12should contain the title of your company, the title of
13the solicitation, your federal ID number or Social
14Security Number, and should be signed by an individual
15who was authorized to bind the company to the
16information in this -- in the proposal. If you are
17registered on eMaryland Marketplace, please include
18your identification number as well.
19 Section 2.4, that is the technical proposal.
20It specifies which sections to be included in your
21technical proposal. Please go to that section of the

21
HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1RFGP and review that there.
2 Section 4.2(l) are the forms. Include in the
3original -- included in the original volume only, one
4original of the following forms: the bid proposal
5affidavit, attachment b and the certification regarding
6lobbying, attachment e, and lastly, attachment B-1
7provides instructions for completing the bid proposal
8affidavit. All three forms -- all three of these
9attachments are located at the DHR website and I also
10have some at the back table too.
11 Section 5, evaluation procedures. It covers
12DHR evaluation procedures. An evaluation committee
13will be established by DHR to evaluate the
14responsive -- responsible proposals that have been
15reviewed by the closing deadline. Technical proposals
16will be ranked accordingly to the major criteria listed
17in descending order of importance in Section 5.4
18 I'll -- you can go ahead and do that. I
19don't -- I'll read them off. The criteria is the
20proposed services, qualifications, understanding of the
21problem, key personnel, references, other State of

22
HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1Maryland grants, contracts, financial responsibility,
2and civility. And again, if you just review Section 4,
3it goes into full detail.
4 Any proposal found not susceptible -- not
5found not to be reasonably susceptible for an award
6will be dropped from this further consideration and
7your financial volume will be returned to you unopened.
8 During the evaluation process, it's necessary
9that the committee may request clarifications. Any
10information -- for any information in your proposal; in
11addition, applicants who submit proposals -- I'm
12sorry -- in addition, applicants who submit proposals
13in response to this RFGP may be required to make an
14oral presentation of their proposal to the evaluation
15committee on possibly short notice
16 Section 5.5, evaluation -- form financial
17evaluation. A separate price for volume four of each
18qualifying proposal will be distributed to the
19evaluation committee for all proposals deemed
20responsible, being reasonably susceptible of being
21selected for an award following the completion of the

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1technical evaluation.
2 The committee will be determining the grand
3total price for each proposal, in order to establish a
4financial ranking of the proposals from lowest to
5highest ranked on the price.
6 Section 5.7, filing the evaluation and
7recommendation for an award. After the entire
8evaluation process has been completed, a recommendation
9for an award will be made based on which proposal
10represents the best value to the State considering
11technical evaluation factors and pricing factors.
12Technical factors will be given greater weight than the
13price factors.
14 Now, I would like to open the floor for any
15questions. Anybody, questions, concerns?
16 MS. WEAVING: Disability, functional
17disability includes aging?
18 MS. WARD: Yes.
19 MS. WEAVING: Any kind of -- anything that's
20a disability, pretty much?
21 MS. WARD: Yes, any kind of functional

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1disability, but you do have -- the client and the
2provider do have to provide information that says the
3person is disabled.
4 MS. WEAVING: Gotcha.
5 MS. WARD: So it wouldn't have to be your
6decision. You wouldn't have to be the one to declare
7this person disabled. They do have to provide some
8type of assurance that the person has a disability and
9that can be aging.
10 MS. WEAVING: The family-identified worker --
11if the family decides that they would just like to get
12the money and just go find their own worker, that
13person who they then find is not going to be a CNA?
14 MS. WARD: That's correct.
15 Now, if the person is --
16 MS. WEAVING: It could be any community
17member.
18 MS. WARD: Now, if it's someone who is --
19now, if the grantee is providing skilled, personal
20care, then that has to be a healthcare professional.
21 MS. WEAVING: Okay.

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1 MR. FLEMING: I'm sorry, I -- when you're
2asking a question, please identify what company you're
3representing. Give your name and the company that
4you're representing.
5 MS. WEAVING: Okay. Betsy Weaving, Abilities
6Network.
7 MR. FLEMING: Thank you.
8 Any other questions?
9 MS. McCLARIN: Lavisha McClarin, Easter
10Seals.
11 Do you have an estimated percentage on the
12distribution of ages on the population that the grantee
13would be serving in this program?
14 MS. WARD: Well, we do, but I don't have that
15with me, and it would take some -- it would require
16math.
17 But what we do as part of our monthly client
18service report, we ask for the age distribution of the
19people that we are serving. So, yes, I can get that
20for you if you'd like me to do that.
21 MS. McCLARIN: That would be helpful.

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HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1 MS. WEAVING: Betsy Weaving, Abilities
2Network.
3 The money can be used for children, you said
4in camps, anything where a respite-type service evolves
5as a result of attending an outside kind of
6organized...
7 MS. WARD: Well, the respite money for
8children would be for children with developmental
9disabilities. The respite program traditionally has
10not funded services to children for functional
11disabilities, so we're looking at adults with this --
12with this grant.
13 Now, adults can go to camps and adult day
14care centers, too. So, yes, it would be able to be
15used for something like that for adults.
16 MS. WEAVING: I'm sorry, so this is not meant
17for children?
18 MS. WARD: This is not meant for children,
19not functional disabilities -- meant for adults.
20 We have a grant already that is serving
21children with disabilities as covering the central

27
HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1region.
2 MS. WEAVING: Thank you.
3 MR. FLEMING: Any other questions? This is
4your time.
5 MS. KAISER: Yes, Barbara Kaiser from Easter
6Seals.
7 When would you expect the turnaround to be
8when you let us know who was awarded the grant?
9 MR. FLEMING: Well, see, the closing date is
10on the 11th of October. We'll have to go through the
11process of evaluating. The start date for the new
12contract is January 1st, so somewhere around that time
13frame we'll be able to give you that information.
14 MS. KAISER: Okay.
15 MR. FLEMING: You'll know prior to the actual
16start date, okay?
17 MS. KAISER: Okay.
18 MR. FLEMING: Any other questions?
19 MS. McCLARIN: Lavisha McClarin, Easter
20Seals.
21 So in the breakdown for the number of hours,

28
HUNT REPORTI NG COMPANY
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Serving Maryland, Wa shington, and Virginia
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1-800-950- DEPO (3376)1for the 1500, is that for just the first six months?
2Is that for the entire year? Will the hours change for
3the year-term versus the six-month term?
4 MS. WARD: I'm -- I'm sorry, I'm not
5following you. Did you say 1500 hours?
6 MS. McCLARIN: Yes.
7 MS. WARD: It's 164 hours in the service
8period. That's it.
9 MS. McCLARIN: For the levels --
10 MS. KAISER: For the different levels, the
11total hours.
12 MS. WARD: Okay.
13 MS. McCLARIN: I think that's in Section 3.
14 MS. WARD: Oh, okay.
15 MS. McCLARIN: Yeah, the total hours.
16 MS. WARD: I see what you're saying.
17 MS. McCLARIN: That's, you know, six months
18and four years. Our question was, is the 1500 -- I'm
19sorry -- 15,000 hours for the first six months or is
20that the entire year term, as far as total hours, or is
21it going to increase for the entire-year term?

29
HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
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1-800-950- DEPO (3376)1 MS. WARD: Yeah, actually, I'm not sure where
2that 1500 came from.
3 MS. McCLARIN: Yeah, I misspoke; it's 15,000.
4 MS. WARD: That's right, 15,000. I'm looking
5at it and thinking 1500.
6 MS. KAISER: It's the same thing we did.
7 MS. WARD: I'm not exactly sure where that
8came from. I would have to research that for you to
9tell you the truth, if that was 1500 for six months or
1015,000 for the whole year.
11 MS. McCLARIN: Right. Because that makes a
12difference.
13 MS. WARD: Yeah, it would make a big
14difference.
15 MS. McCLARIN: Yes, it would.
16 MS. WARD: Yeah. Let's get back to you on
17that.
18 MS. McCLARIN: Okay.
19 MS. WEAVING: Betsy Weaving, Abilities
20Network.
21 Yeah, I had similar questions to the chart; I

30
HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1was thrown off by it.
2 The other thing I needed to know was, is this
3to imply that there would only be a certain number of
4hours permitted for level one and a certain number of
5hours in total permitted from the level two?
6 MS. WARD: Well, it's 164 hours period, for
7both levels; it would include both levels.
8 MS. WEAVING: And so you could use as much of
9that, up to 164 --
10 MS. WARD: Exactly.
11 MS. WEAVING: -- of either one as you choose.
12 MS. WARD: Yes, that's correct.
13 MS. WEAVING: So I guess I'm confused by
14that.
15 MS. KAISER: Brooke Kaiser, Easter Seals.
16 At what age do you consider an adult?
17 MS. WARD: Eighteen.
18 MS. KAISER: Eighteen, okay.
19 MR. FLEMING: Any other questions, concerns?
20 No, none? Okay. As I said before, the
21closing date for this RFGP is October 11th, 2013, at

31
HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)12:00 p.m. One minute after, I cannot accept your bid --
2your proposal, I'm sorry -- so please be on time.
3 (Laughter)
4 Okay. I want to thank everyone -- yes?
5 MS. SINGLETON: Elsa Singleton, DHR
6Procurement Division.
7 I just want to let everyone know that they
8can still send questions by e-mail if they think of
9something when they go home.
10 MR. FLEMING: Right. So -- yeah, the
11questions will still be allowed to come in after you
12leave, so e-mail them to me. If you'd like my e-mail
13information, it is on the RFGP, so I'll be your point
14of contact for that, okay.
15 So with that, any other questions?
16 Okay. I want to thank everyone for attending
17and today that will conclude our pre-proposal
18conference.
19 Thank you very much.
20 MS. WARD: Yeah.
21 MR. FLEMING: And good luck to everyone.

32
HUNT REPORTI NG COMPANY
Court Reporting a nd Litigation Support
Serving Maryland, Wa shington, and Virginia
410-766-HU NT (4868)
1-800-950- DEPO (3376)1 (Applause)
2 Very good. See, keep it up.
3 (Whereupon, at 10:35 a.m., the meeting was
4adjourned.)

HUNT REPORTI NG COMPANY
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Serving Maryland, Wa shington, and Virginia
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1-800-950- DEPO (3376)1 CERTIFICATE OF NOTARY
2 I, DAVID RITCHEY, the officer before whom the
3foregoing testimony was taken, do hereby certify that
4the witness whose testimony appears in the foregoing
5transcript was duly sworn by me; that the testimony of
6said witness was taken by me by stenomask means and
7thereafter reduced to typewriting by me or under my
8direction; that said testimony is a true record of the
9testimony given by said witness; that I am neither
10counsel for, related to, nor employed by any of the
11parties to the action in which this testimony is taken;
12and, further, that I am not a relative or employee of
13any attorney or counsel employed by the parties hereto,
14nor financially or otherwise interested in the outcome
15of the action.
16 This certification is expressly withdrawn and
17denied upon the disassembly or photocopying of the
18foregoing transcript of the proceedings or any part
19thereof, including exhibits, unless said disassembly or
20photocopying is done by the undersigned court reporter
21and/or under the auspices of Hunt Reporting Company,
22and the signature and original seal is attached
23thereto.
24 ___________________________
25 DAVID RITCHEY
26 Notary Public in and for
27 the State of Maryland
28My Commission Expires:
29