Vehicle Maintenance Services
Solicitation from STATE, DEPARTMENT OF • STATE, DEPARTMENT OF. Place of performance: Juba • South Sudan. Response deadline: Feb 18, 2026. Industry: NAICS 811111 • PSC J023.
Market snapshot
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Point of Contact
Agency & Office
More in NAICS 811111
Description
STATEMENT OF WORK (SOW) – VEHICLE MAINTENANCE SERVICES
A. Purpose
The purpose of this contract is to provide vehicle maintenance and repair services for U. S. Embassy Juba, South Sudan vehicles of varied makes and models in an efficient and effective operation in order to enhance longevity of the vehicle serviceable life and cost effectiveness of operating the vehicles.
B. Background:
The United States Mission in South Sudan is seeking proposals from reputable potential vendors to manage vehicle maintenance services and repairs of U.S. Government (USG) vehicles in Juba, South Sudan. The interested vendors MUST have the capacity to carry out maintenance services, repairs, and emergency field services such as towing vehicles in the event of vehicular breakdowns and supply any required vehicle parts within the required timeline. The successful vendor will work on varied makes of vehicles including but not limited to; Toyota Land Cruisers (petrol and diesel engines), Mercedes Benz vans, Isuzu, Mitsubishi and Hino utility trucks. The mission will award Blanket Purchase agreement (BPA) to multiple vendors. Vendors will be chosen based on their experience, requirements, expertise and reasonableness of price, labor rates, and proven capacity to perform the work.
C. Description of Services:
The successful bidder will perform professional vehicle maintenance services, repairs, emergency services, and parts supplies on as needed basis. The work that will be performed by the vendors will not be limited to;
- Routine Vehicle maintenance services.
- Repairs
- Body works
- AC maintenance
- Emergency field services such as towing in the event of a vehicle breakdown.
- Supply of genuine spare parts/price list.
- Auto electrics and autotronics (automotive mechatronics)
Tracking vehicle maintenance history and giving required reports
Files
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BidPulsar Analysis
A practical, capture-style breakdown of fit, requirements, risks, and next steps.
The U.S. Department of State is soliciting proposals for vehicle maintenance services for the U.S. Embassy in Juba, South Sudan, with a posted date of February 12, 2026, and a response deadline of February 18, 2026. Vendors must demonstrate the capacity to provide a range of services, including routine maintenance, repairs, and emergency field services such as towing. This contract is essential for enhancing the longevity and cost-effectiveness of vehicle operations within the embassy's fleet.
The buyer aims to establish a Blanket Purchase Agreement (BPA) with multiple vendors to manage and conduct effective vehicle maintenance and repair services for a diverse fleet of U.S. Government vehicles in Juba, South Sudan.
- Companies specializing in vehicle maintenance services
- Vendors with experience in servicing diversified vehicle makes including Toyota, Mercedes Benz, Isuzu, Mitsubishi, and Hino
- Firms with the capacity for emergency roadside assistance and parts supply
- Conduct routine vehicle maintenance services
- Perform repairs including body work and AC maintenance
- Provide emergency field services such as towing
- Supply genuine spare parts and maintain a price list
- Manage auto electrics and autotronics
- Track and report vehicle maintenance history
- Company profile and relevant experience
- Evidence of capacity to provide required services
- Pricing strategy including labor rates
- Compliance with U.S. government contracting requirements
- References from previous contracts
More BidPulsar strategy notesCompliance, pricing, teaming, risks, questions, and coverage notes
- Ensure all operations comply with U.S. government standards in South Sudan
- Valid insurance and bonding for providing maintenance services
- Adherence to local regulations concerning vehicle repairs
- Pricing must be competitive and reflect reasonableness based on market standards
- Labor rates should be clearly outlined in the proposal
- Consider partnering with local vendors in South Sudan who have established operations and knowledge of local regulations
- Explore teaming arrangements with companies that specialize in specific vehicle types or maintenance services
- Potential political instability in South Sudan affecting operations
- Logistical challenges in parts supply and service execution
- Varying expectations of service quality among multiple awarded vendors
- What are the average turnaround times for maintenance and repairs?
- How does the department handle emergency service requests?
- What criteria are used to evaluate and select vendors for the BPA?
Some notices publish limited source detail. Confirm these points before final bid/no-bid decisions.
- Specific performance period not provided
- Details on the number of expected vendors for the BPA
- Information regarding local regulations for contractors in South Sudan
- Exact specifications for the types of repairs required
- Guidelines for the submission format of proposals
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