Tractor truck sleeper and trailer 12 month lease

This notice constitutes Amendment 0002 to the referenced Request for Quotation (RFQ). The purpose of this amendment is to update the submission deadline and to clarify mandatory requirements for all offerors.

The solicitation is hereby amended as follows:

1. Revised Submission Deadline

The deadline for the receipt of Best and Final Offers (BAFOs) is now 9:00 AM Eastern Standard Time (EST) on 12 January 2026. Quotes received after this time will be considered late and may not be accepted.

2. Mandatory Requirements for Responsible Offeror Determination

To be deemed a responsible offeror and for a quote to be considered technically acceptable, the following documentation must be submitted in its entirety with your quotation package.

Requirements and Descriptions

• Insurance & Maintenance Plan - Offerors shall provide proof of liability insurance. Additionally, a comprehensive maintenance and repair plan must be submitted, detailing the scope of included services and guaranteed maximum response times.
• Provider & Subcontractor Disclosure - Offerors must identify the legal name and physical address of the direct equipment provider. If any services will be subcontracted, a complete list of all subcontractors must be disclosed in the quote.
• Foreign Vendor Representation - To mitigate risk and ensure timely contract administration, any foreign or overseas-based offeror must provide verifiable contact information for a designated domestic (U.S.-based) representative. This representative must be empowered to act on the offeror's behalf for all matters concerning this solicitation.
• Signed Amendment - A signed copy acknowledging receipt of this Amendment (Amendment 0002) must be included with the submitted quote.

Please be advised: Failure to provide any of the information detailed above will result in a determination that the quote is non-responsive and therefore ineligible for award.

If you have any questions regarding this amendment, please direct them to the contracting office.

***AMENDMENT 1 as of 12/23/2025

This amendment to Solicitation RFQ W912PQ26QA002 is to 1.) extend the date quotes due, is now out to 5 JAN 2026 . FROM 29 DEC 2025 9:00 am EST TO 5 JAN 2026 9:00 am EST.  and 2.) provide answers to several interested parties questions

Questions and Answers:

1. Should the transmission be automatic or manual? Is there a preference or requirement? Automatic

2. Who is responsible for the monthly PM service? The driver that will be utilizing the truck and trailer will bring in to where it needs to go to get the monthly maintenance but costs should be covered by the vendor.

3. Is there a specific requirement for make, model and year of the tractor and trailer? No just ensure that the conditions of the contract are met

4. Monthly maintenance and insurance required by vendor? YES.

5. TOLLs / EZPASS required by Vendor? NO

*** Submit Signed Amendment 1 with your quote.

ATTACHED - Solicitation RFQ Amendment1  W912PQ26QA0020001 SF 30

End of Amendment 1.

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The New York Army National Guard requests one (1) tandem-axle sleeper tractor and trailer to be leased for twelve (12) months to facilitate rapid transport of large equipment to multiple locations throughout NY state.  There will be an average of 4,000 miles each month.

Delivery/Pick up:

Vendor will deliver (1) Tandem-axle Sleeper Truck and (1) 53’ Aluminum low profile step deck Trailer with ramps to location listed below by or before 4PM est 12 JAN 2026  .

Vendor will pick-up (1) Tandem-axle Sleeper Truck and (1) 53’ Aluminum low profile step deck Trailer with ramps from location listed below by 4PM est 11 JAN 2027.

Command Support Maintenance Shop C

1500 East Henrietta Road

Rochester NY 14623

Salient characteristics and RFQ attached.

This solicitation is being posted as full and open competition under NAICs 532120

Award will be made to the lowest responsible offer that can meet all criteria of the Attached Salient characteristics, RFQ, and have current active registration in SAM at www.sam.gov.     

Quotes are due no later than  29 DECEMBER 2025, 9:00am EST via email to Meghan.A.Sheridan.civ@army.mil.

52.204-26 MUST be included with the quote, if not in sam.gov registration.

To be eligible for award, the successful offeror's System for Award Management (SAM) (https://www.sam.gov) registration must be active and includes representations and certifications.

The solicitation and all amendments are posted on www.Sam.Gov Contracting Opportunities.

CAUTION: This solicitation will be issued electronically as will any amendments thereto. Because of this, the Government is under no obligation and is in fact unable to maintain a bidder's mailing list. It is therefore incumbent upon any interested parties to periodically access the above Internet address to obtain any amendments that may be issued. Failure to obtain any said amendments and to respond to them prior to the date and time set for receipt of offers may render your offer nonresponsive and result in the rejection of same. All questions on this posting and quotes must be submitted electronically via e-mail to Meghan.A.Sheridan.civ@army.mil.