FCI Sheridan - FY26 3rd QTR Subsistence

U.S. Department of Justice
Federal Bureau of Prisons
Federal Correctional Institution (FCI) Sheridan, 27072 SW Ballston Rd., Sheridan, OR 97378

February 20, 2025

(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  

Solicitation number 15B61226Q00000002 is issued as a Request for Quote (RFQ) for the quarterly food requirement. Please read it in its entirety.  

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The NAICS for this requirement is 311999 with a size standard of 700 employees. 

(ii) A list of line-item number(s) and items, quantities, and units of measure: See BRQ 15B61226Q00000002.

(iii) Description of requirements for the items to be acquired: See BRQ 15B61226Q00000002.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point:  

TERMS OF DELIVERY ARE F.O.B. DESTINATION BEGINNING April 1, 2026 AND ENDING April 15, 2026. ANY QUESTIONS REGARD DELIVER CONTACT THE FOOD SERVICE ADMINISTRATOR AT 503-843-6418.

SPECIAL DELIVERY INSTRUCTIONS:

Any delivery made to the institution the driver is responsible for getting the load to the back of the truck.

Delivery hours for FCI Sheridan are 8:00 am to 1:00 pm Monday through Friday and closed all federal holidays.  

All non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F. All frozen foods must be delivered at 0 degrees F or below. Any products that indicate prior thawing will be refused. Vendors who fail to meet delivery schedules or specification may be removed indefinitely from future solicitations for bids.

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)). 

The following provisions are appliable: 

• 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) (DEVIATION NOV 2025)

• 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021) (DEVIATION NOV 2025)

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable; and

(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor.

(3) Technical – In the form of Product Offered (Identify the Product Brand or Manufacturer).

• 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation (JAN 2017) 
• 52.204-7 System for Award Management—Registration (DEVIATION NOV 2025) 
• 52.225-2 Buy American Certificate 

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)).

• 52.212-4, Terms and Conditions—Commercial Products and Commercial Services (DEVIATION NOV 2025)  

• 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) 

• 52.203-19 Prohibition on Requiring Internal Confidentiality Agreements (JAN 2017) 

• 52.204-13 System for Award Management – Maintenance (DEVIATION NOV 2025) 

• 52.209-6 Protecting the Government’s Interest When Subcontracting with Debarred/Suspended Contractors (DEVIATION NOV 2025) 

• 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION NOV 2025) 

• 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) (DEVIATION DEC 2025)

• 52.222-3 Convict Labor (June 2003) (DEVIATION DEC 2025)

• 52.222-19 Child Labor—Cooperation with Authorities and Remedies(JAN 2025) 

• 52.222-35 Equal Opportunity for Veterans (Jun 2020) (DEVIATION DEC 2025)

• 52.222-36 Equal Opportunity for Workers with Disabilities (JUNE 2020) 

• 52.222-37 Employment Reports on Veterans (Jun 2020) (DEVIATION DEC 2025)

• 52.222-50 Combating Trafficking in Persons (Oct 2025) (DEVIATION DEC 2025)

• 52.225-1 Buy American-Supplies (Oct 2022) (DEVIATION DEC 2025)

• 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 

• 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 

• 52.232-36 Payment by Third Party (May 2014) (DEVIATION NOV 2025)

• 52.233-3 Protest after Award (Aug 1996) (DEVIATION NOV 2025)

• 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) (DEVIATION NOV 2025)
• 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025)

• JAR 2852.212-4 Contract Terms and Conditions, Commercial Items 

(vii) The date, time, and place for receipt of offer and point of contact. 

The completed solicitation package must be returned no later than 3:00 p.m. Pacific Standard Time on March 2, 2026. 

Vendors shall submit quotes in .pdf format to Patricia Frausto, Contract Specialist, by email to pfrausto@bop.gov ONLY.  No fax, hand delivered, or mail-in quotes will be accepted.  Quotes MUST be good for 30 calendar days after close.

(viii) Any other additional information required by 5.101(c). 

Please ensure all information requested is included.  Information will be posted to the General Services Administration, Contract Opportunities:  SAM.gov | Contract Opportunities.  All future information about this acquisition, including amendments, and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.  

Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department. 

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor.  Subsistence is a vital part of the orderly running of the operation of a Federal Prison.  In accordance with FAR 12.201-1 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing. 

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.” 

***Question Submission:  Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FCI Sheridan) to respond.  Questions must be submitted by email only, pfrausto@bop.gov.  No phone calls please.