Replacement of R22 HVAC system in server room

Enclosed is a Request for Quotes (RFQ) for replacement of R22 HVAC system in server room at 3rd Floor, GPF Building. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The site visit is required and has been scheduled for February 11, 2026 at 09:30 AM at 3rd Fl, GPF Building, 93/1 Wireless Rd. Lumpini, Pathumwan, Bangkok, Thailand 10330. Please submit information for personnel joining the site visit by February 9, 2026 before noon to Pinlaorp@state.gov.

Quotations are due by 4:00 PM on February 26, 2026. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Your quotation must be submitted electronically to Pinlaorp@state.gov.  Please enter in the subject line: “Quotation Enclosed-RFQ#19TH2026Q0012 Replacement of R22 HVAC system in server room at 3rd Floor, GPF Building” It is important to make sure the submission is made in a specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement