Bid #2026-041 Specialty Pavement Marking Paint

INVITATION PLEASE REFER TO BID NO. 2026-041 TO BID QUOTE NOT LATER THAN: 3/18/2026 BY 9:00AM(ET) BID DATE: 2/23/2026 TO: FROM: VENDOR NAME: PURCHASING DEPARTMENT ADDRESS: COUNTY OF BERRIEN, MICHIGAN ADMINISTRATION CENTER 701 MAIN STREET ST. JOSEPH, MICHIGAN 49085 CONTACT: TELEPHONE #: EMAIL: PLEASE INDICATE “BID NO. 2026-041” ON OUTSIDE OF SEALED ENVELOPE TO INSURE PROPER BID PLACEMENT. DELIVERY REQUIREMENTS: AS PER SPECIFICATIONS The Berrien County Board of Commissioners reserves the right to reject any and all bids or make any deviations deemed in the best interest of Berrien County. Quality: All materials/services furnished must be the best of their respective kinds (unless otherwise specified) and will be subject to our inspection and approval after delivery. If materials are rejected it will be held for disposition at your risk and expense. QUANTITY DESCRIPTION PER M PRICE TOTAL REQUEST FOR BID ON THE FOLLOWING: Specialty Pavement Markings PLEASE SEE ATTACHED SPECIFICATIONS PLEASE SEND TWO (2) COPIES OF BID PROPOSAL QUANTITY DESCRIPTION PER M PRICE TOTAL PURSUANT TO MICHIGAN PUBLIC ACT 517 OF 2012, AN IRAN- LINKED BUSINESS IS NOT ELIGIBLE TO SUBMIT A BID FOR THIS RFP. FURTHER, EACH BID SUBMISSION MUST INCLUDE WRITTEN CERTIFICATION BY THE BIDDER THAT THE BIDDER IS NOT AN IRAN LINKED BUSINESS (SEE ATTACHED FORM). A BID SUBMISSION WITHOUT THE REQUIRED WRITTEN CERTIFICATION MAY BE REJECTED AS INCOMPLETE AND VIOLATIVE OF LAW. A SUSTAINED DETERMINATION BY THE COUNTY THAT A BIDDER HAS SUBMITTED A FALSE CERTIFICATION OF BEING AN IRAN LINKED BUSINESS MAY RESULT IN THE CANCELLATION OF AN EXISTING CONTRACT, A CANCELLATION OF INTENT TO ENTER INTO A NEW CONTRACT, AND/OR REPORTING OF THE BIDDER TO THE STATE ATTORNEY GENERAL, AND POSSIBLE FINES AND COSTS, AND BAR FROM FURTHER BIDDING ON COUNTY RFP’S FOR AN ADDITIONAL 3 YEARS, AS PROVIDED UNDER P.A. 517 OF 2012. MEMBER OF HPS (HOSPITAL PURCHASING SERVICES), STATE OF MICHIGAN MIDEAL PURCHASING PROGRAM, AND NATIONAL JOINT POWERS ALLIANCE ANY QUESTIONS REGARDING BID SPECIFICATIONS, PLEASE CONTACT Dave Chappel at 269-925-1196 ext. 4429 or dchappel@bcroad.org ALL OTHER QUESTIONS REGARDING THE BID PROCESS, PLEASE CONTACT THE PURCHASING DEPT. AT 269-983-7111 EXT. 8003 ___________________________________________________ CINDI CONNELL cconnell@berriencounty.org FINANCIAL ACCOUNTANT/ANALYST PHONE: 269-983-7111 EXT. 8003 FAX 269-982-8668 BIDDERS NAME: ________________________________________ BIDDERS PHONE NUMBER: ________________________________ BID DATE: ______________________________________________ PROPOSAL AND SPECIFICATIONS FOR SPECIALTY PAVEMENT MARKINGS APPLICATION PROGRAM Purchasing Department County of Berrien, Michigan Administration Center 701 Main Street Saint Joseph, MI 49085 1-269-983-7111 www.berriencounty.org http://www.berriencounty.org/ BERRIEN COUNTY ROAD DEPARTMENT GENERAL SPECIFICATIONS General Specifications Except as hereinafter provided by Supplemental Specifications, Special Provisions or Specifications, the method and manner of performing the work and the quantity and quality of materials to be furnished under this contract shall be in strict accordance with the current Standard Specifications for Construction of the Michigan Department of Transportation and the current edition of the Michigan Manual of Uniform Traffic Control Devices. Supplemental Specifications 1.01.02 Definitions: Department - The Board of County Commissioners of the County of Berrien, Michigan. Road Department - The Berrien County Road Department 1.04.02 - Changes in Quantities, Plans or character of Work b. Adjustable Items - This contract contains no adjustable item; therefore, no adjustments in unit prices for increased or decreased quantities will be allowed 1.07.08 b2. - Owners Protective Liability Policy covering bodily injury and property damage protection shall be furnished to the Department. 1.08.02 Prosecution of the Work - The Contractor shall begin the work within ten (10) days after being notified by the Department to do so, unless this is inconsistent with the progress schedule, in which case the progress schedule shall govern. He shall prosecute the work in order given in the progress schedule, with force and equipment adequate to complete the sections within the time limit therein fixed for completion. In case of failure to proceed with the work as rapidly as is provided in the progress schedule, or if it appears at any time that such work is not being prosecuted in such a manner as to insure its completion within time specified, the Department shall have the right to require the force and equipment as the Department shall deem necessary to bring the work up to the progress schedule; and in case of the Contractor’s neglect to do so, the Department may place such working force and equipment on the work and charge the Contractor the cost of labor and such rental and depreciation rates for the plant and equipment as in its judgment is reasonable, and for such time as the plant and equipment are in service. 1.09.08 Partial Payment - PAYMENT WILL BE MADE IN FULL IN NOT MORE THAN THREE (3) PARTIAL PAYMENTS, SUCH PARTIAL PAYMENTS TO BE MADE on the basis of ninety percent (90%) of the value of the work done, provided the work is progressing satisfactorily and the orders of the engineer have been complied with and provided that the date for completion, or date granted as extension, has not passed, and provided that the amount is at least $2,000.00. BERRIEN COUNTY ROAD DEPARTMENT SUPPLEMENTAL SPECIFICATIONS (Continued) Cancellation of Contract Provisions: 1. The Department shall have the right to cancel the Contract for non-performance. Should an inspection by the Department’s designated representative reveal that the Contractor’s work results in any non-acceptable maintenance condition of one or all specified areas: The Department’s designated representative at the time of the first circumstance shall call for a meeting with the contractor to insure no misunderstanding on the issues involved. If the condition should repeat itself a second time, the Department’s designated representative shall call for another meeting with the Contractor and issue a written warning of possible Contract termination should the condition continue. If the condition should repeat itself for a third time, the Department’s designated representative shall call for another meeting with the Contractor and issue a written Notice of Contract Termination. 2. Submission of bid will be construed as a conclusive presumption that the Contractor is thoroughly familiar with the bid requirements and specifications and that he/she understands and agrees to abide by each and all of the stipulations and requirements contained therein. 3. The Contractor, his/her employees, agent, and representatives shall conduct themselves in a manner which is conducive to good public relations. They shall display proper respect to the Department, the general public, and surrounding property owners as is applicable. 4. Neither the Contractor nor his/her Subcontractors shall discriminate against any employee or applicant for employment, to be employed in the performance of this Contract, with respect his/her hire, tenure, terms, conditions or privileges of employment, of any manner directly or indirectly related to employment because of his/her race, color, religion, national origin, or ancestry. Breach of this covenant may be regarded as a material breach of this Contract. BERRIEN COUNTY ROAD DEPARTMENT SUPPLEMENTAL SPECIFICATIONS (Continued) Bid Bond A Certified Check or Cashier’s Check or Bid Bond in the amount of not less than five (5) percent of the bid made payable to the Berrien County Road Department shall accompany this proposal as a guarantee of good faith. Renewal Option for 2027-2028 The contract resulting from this solicitation shall be in effect for a one year period commencing on the date of contract execution and continuing for twelve (12) calendar months, subject to availability of funds and may be renewed for two (2) additional twelve (12) calendar month periods at the option of the Berrien County Road Department. The successful bidder may elect not to extend the contract if requested to by the Berrien County Road Department. Insurance The Contractor, prior to the execution of the contract, shall file with the Road Department a Certificate or Certificates of Insurance form satisfactory to the Road Department showing that he/she has complied with the Road Department Insurance Requirements dated July 3, 1986. BERRIEN COUNTY ROAD DEPARTMENT Description of Work Work under this contract shall consist of furnishing and applying uniformly reflectorized pavement markings of the type specified herein and at the specific locations designated by the Road Department. The markings shall consist of 24 inch stop bars, 12 inch transverse crosswalk bars (i.e. “continental” style), thru arrow symbols, right arrow symbols, left arrow symbols, right or left-thru combination arrow symbols, “ONLY” legends, “SCHOOL” legends, and railroad crossing symbols (which include two 24 inch bands, top and bottom and the 24 inch stop bar at the tracks). At most locations the work will entail the application of new material to existing but faded or worn pavement markings. New pavement marking layout and application will also be a part of this contract. Materials All materials for the work included in this contract shall be white lead-free regular dry or waterborne paint with glass beads added for reflectivity. Paint and glass beads shall meet or exceed MDOT standard and supplemental specifications for both material and application rates and must be from certified material. Also included is a section for Preformed Thermoplastic Pavement Markings that are to follow state and federal dimension guidelines and be at least 125 mils in thickness. The Road Department shall have the right to inspect any material to be used in carrying out the terms of this contract. The Road Department does not assume any responsibility for the contracted quality and standards of all materials, equipment, components, or completed work finished under this contract. Any such materials, equipment, components, or completed work which do not comply with the Michigan Manual of Uniform Traffic Control Devices, MDOT, or Road Department specifications or State codes may be rejected by the Road Department and shall be replaced by the Contractor at no cost to the Road Department. Method of Payment Payment for work performed under this contract will be in feet of line placed for 24 inch stop bars and 12 inch crosswalk bars; and per each legend or symbol placed for right, left, thru and combination arrow symbols, “ONLY” legends, “SCHOOL” legends and railroad crossing symbols complete. Railroad symbols complete shall include the two 24 inch bands and the 24 inch stop bar at the tracks. BERRIEN COUNTY ROAD DEPARTMENT Locations Berrien County consists of 22 townships in approximately 585 square miles in area. The County maintains approximately 1500 centerline miles of public roadway. Specialty pavement markings are located throughout the county and are located in both urban and rural areas. Several intersections have pavement markings in the form of 24 inch stop bar and 12 inch crosswalk bars. Other intersections only have the 24 inch stop bar. Arrow symbols and “ONLY” legends will generally be found at signalized intersections or intersections with exclusive turn lanes. Arrow symbols will also be found at intervals along continuous center left turn lanes. “SCHOOL” legends will be found mostly on the primary and secondary roads near schools. Railroad crossing symbols complete will be found on approaches to at grade railroad crossings. The Road Department will provide the successful contractor with maps indicating the locations where the work will be performed. Construction Methods The method of application and application rates of pavement markin