Z1DA--NRM-AE 630-26-104 Repair Electrical Deficiencies

Sources Sought Notice Sources Sought Notice Page 26 of 26 *= Required Field Sources Sought Notice THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, Shop Drawing Review, and all other related information for Project No. 630-26-104 Repair Electrical Deficiencies Margaret Cochran-Corbin Medical Center 423 East 23rd Street., New York, NY 10010. This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541330 Engineering Services and small business size standard of $25.5 Million. Magnitude of Construction is between $1,000,000.00 and $5,000,000.00. This is a 100% Service-Disabled Veteran Owned Small Business Set Aside. Potential contractors must be registered in SAM (www.sam.gov) at time of submission of their qualifications to be considered for an award. The design will be completed in such a manner that the estimated construction cost is within the VA budget. It is not expected that any new space will be added to the existing building footprint. The anticipated award date of the proposed A-E Contract is on or before July 30, 2026. Prospective Contractors must be registered and verified in SBA s Small Business Search and https://www.sam.gov and at time of submission of their qualifications in order to be considered for an award. NOTE: Offerors are referred to VAAR 852.219-11(d)(1) Services. The Contractor will not pay more than 85% of the amount paid by the government to it to firms that are not SBA-listed SDVOSBs as set forth in 852.219-10. In order to assure compliance with this clause, all firms submitting a SF330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e., SDVOSB, VOSB, 8(a), large, etc.). All A/E firms are advised that in accordance with VAAR 836.606-71 the total cost of the production and delivery of designs, plans, drawings and specifications shall not exceed six (6) percent of the estimate cost of construction. Other A-E fees are not included in the six (6) percent. Additionally, FAR Clause 52.236-22 (c) - Design Within Funding Limitation, will be applicable to this procurement action. 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION) SCOPE OF SERVICE REQUIRED: Provide A/E professional services for Project No. 36C24226R0043 to prepare basis of design, executive summary reports, design development drawings, contract drawings, specifications, cost estimates, feasibility study, deficiency report, construction period services for the following items, but not limited to: Provide solutions to repair electrical deficiencies per NEI report - Per table 3.7.1, VA is requesting to provide solutions for all High-Risk equipment. Associated high risk items include replacing panelboards and ancillary items as well as Overcurrent Protection Devices. The A/E shall provide Construction Period Services, such as site visits, inspections, observations, attend meeting and provide meeting minutes; review shop drawing and submittals for acceptance; respond to RFI s, prepare supplemental documentation and / or revise contract documents; provide a record set of drawings As-Builts ; The A/E shall assist VA COTR in evaluating qualifications of contractor and personnel by establishing minimum qualification requirements for specialization experience, key personnel, standard operating procedures, etc. The A/E shall hire a qualified and competent commissioning person to represent VA owner. The Commissioning process shall include the review of the design documentation, equipment startup, control system calibration, testing and balancing, review performance testing and training. The A/E shall provide all A/E services necessary for preparation of complete construction documents and construction period services. Work includes verification of existing As-Built drawings, preparation of contract drawings & specifications, and detailed cost estimate. The A/E shall provide complete contract drawings & specifications including demolition, architectural, plumbing, fire protection, structural and mechanical & electrical drawings for construction. The A/E shall provide construction period services to include submittal review; shall also provide response to RFI, site/visits/inspections and prepare As-Built drawings from contractor mark-up. The A/E shall be required to provide Basis of Design, Schematics, Design Development, Desing Documents, Construction documents specifications, Cost Estimate. The A/E shall follow the submission instructions outlined in VA NRM Program Guide PG 18-15 Volume C. The A/E shall be responsible for development of the construction phasing plan, infection control risk assessment plan and the interim life safety measures plan. The Architect/Engineer is responsible for completing the VA Privacy and Information Security Awareness training. The A/E shall complete Security Training within 30 days of hire and taken annually. Privacy Training: VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements. See Attachment A VA Privacy Training for Personnel without Access to VA Computer 29.The C&A requirement do not apply, and that a Security Accreditation Package is not required. 30.Project Management Platform Requirement Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform. Contractor shall accomplish and complete the following tasks upon award of contract: Request access to ACC platform and Productivity NOW eLearning Site to project VA COR NLT 14 days from contract award. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc. The access request shall be in writing and include a list of staff. The list shall include the following information: Full Name Company Name Email Address Role/Position on the project (i.e., Project manager, site super) Upon granting access, staff shall complete required ACC training through Productivity NOW platform within 12 Calendar days. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days. Access to Productivity NOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training. Time frame: A/E Design Services: 270 days Construction Period Services: Est. 545 Days Contract documents requirements: All contract A/E s employees shall take the Privacy and Information Security training and provide copies of training certificates to COR as required by VA policy. AE and the subconsultant shall use Autodesk Build Construction Management platform to manage the projects. All contract A/E s employees shall provide the following documentation: Background investigation Worksheet (Attachment No.2 under SOP Acquisition) VA Form 0711 Security and Privacy Training certification OHSA certification TB tuberculin test certification Design Development A.) CONSULT WITH VA TO IDENTIFY AND PRIORITIZE AREAS OF CONCERN, BUDGETARY CONSTRAINTS, AND TIME CONSTRAINTS. REVIEW VA AS-BUILT DRAWINGS INDICATING ORIGINAL BUILDING CONSTRUCTION, SPECIFICATIONS, AND PREVIOUS REPAIR CONTRACTS. VISUAL INSPECTION: WORK WILL INCLUDE A DETAILED VISUAL INSPECTION OF RELEVANT PORTIONS OF THE PROJECT. THE INSPECTION WILL PROVIDE INFORMATION REGARDING THE NATURE, EXTENT, AND PROBABLE CAUSE OF ANY DEFICIENCIES IDENTIFIED. COMPREHENSIVE REPORT: THE A/E SHALL ISSUE A REPORT RECOMMENDING REPAIR STRATEGIES, MATERIALS AND METHODS OF INSTALLATIONS, PRIORITIES, AND ALTERNATIVES. THE REPORT SHALL INCLUDE: OBSERVATIONS AND FINDINGS FROM VISUAL, INSPECTIONS. PHOTOGRAPHIC DOCUMENTATION ON DIGITAL FORMAT. A SPREADSHEET ENUMERATING EACH RECOMMENDED ITEM OF REPAIR, TOGETHER WITH AN INDICATION OF ITS PRIORITY, AND AN ESTIMATE OF ASSOCIATED COST. E) REVIEW MEETINGS: THE A/E SHALL MEET WITH VA PERSONNEL TO REVIEW THE CONTENTS OF THE REPORT AND TO ESTABLISH A CONSTRUCTION SCOPE OF WORK, WHICH IS ACCEPTABLE TO THE VA. Contract Drawings A/E SHALL PREPARE DRAWINGS OF EACH PORTION OF THE PROJECT. THESE DRAWINGS SHALL BE PRODUCED USING AUTOCAD AND WILL BE USED TO RECORD THE RESULTS OF THE VISUAL INSPECTION, AND AS BACKGROUND DRAWINGS FOR THE CONSTRUCTION DOCUMENTS. CONSTRUCTION DRAWINGS: THE A/E SHALL PREPARE CONSTRUCTION DRAWINGS DELINEATING THE INTENDED SCOPE OF WORK TO BE PERFORMED AND CONSTRUCTION DETAILS TO BE USED ON THE PROJECT. CONSTRUCTION SPECIFICATIONS: THE A/E SHALL PREPARE WRITTEN SPECIFICATIONS TO BE USED IN CONJUNCTION WITH CONSTRUCTION DRAWINGS, SPECIFYING TECHNICAL AND ADMINISTRATIVE REQUIREMENTS OF THE PROJECT. DETAILED CONSTRUCTION COST ESTIMATE: THE A/E SHALL PREPARE A DETAILED CONSTRUCTION COST ESTIMATE IN TABULAR FORMAT LISTING ALL ITEMS OF WORK TO BE PERFORMED INCLUDING ESTIMATED QUANTITIES AND UNIT COSTS FOR LABOR AND MATERIALS TO PERFORM EACH ITEM AND EACH PORTION OF PROJECT. THE A/E SHALL ALSO PREPARE THE SAME TABLE WITHOUT THE ESTIMATED UNIT COSTS AND TOTAL COST TO BE USED FOR BIDDING PURPOSES. THE A/E SHALL MEET WITH VA REPRESENTATIVES TO REVIEW THE CONTRACT DRAWINGS, SPECIFICATIONS, AND DETAILED COST ESTIMATE AT 65% AND 100% COMPLETION. A/E SHALL MAKE ALL PROPER CORRECTIONS TO THE CONTRACT DOCUMENTS BASED UPON THE INTENTIONS OF THE VA DISCUSSED DURING THESE MEETINGS. Construction Period Services THE A/E SHALL REVIEW CONTRACTOR S SHOP DRAWINGS, SUBMITTALS, REQUESTS FOR INFORMATION (RFI), PAYMENT REQUISITIONS, AND CHANGE ORDER REQUESTS. Furnish As-Built Drawings after Completion UPON COMPLETION OF WORK, THE A/E SHALL PREPARE AS-BUILT DRAWINGS DOCUMENTING THE AREAS OF COMPLETED WORK IN FORMAT ACCEPTABLE TO VA. Site Visits PERIODIC SITE VISITS: THE A/E SHALL MAKE UP TO THIRTY (30) SITE VISITS TO THE SITE TO MONITOR WORK, WITH REGARD TO ITS CONFORMANCE WITH THE CONTRACT DOCUMENTS. A/E SHALL PREPARE COMPREHENSIVE REPORT FOR EACH SITE VISIT DETAILING ALL ITEMS DISCUSSED. Reproduction BLUEPRINTS: THE A/E SHALL PROVIDE TEN (10) SETS OF CONSTRUCTION DOCUMENTS AND ONE (1) SET OF ORIGINAL REPRODUCIBLE VELLUMS. IN ADDITION, A/E SHALL PROVIDE DIGITAL VERSION OF ALL DOCUMENTATION IN FORMAT ACCEPTABLE VA CONTRACTING OFFICE. Completion Time for design: 365 Calendar days LOCATION: Margaret Cochran-Corbin Medical Center 423 East 23rd Street, New York, NY 10010. COST RANGE: Estimated Construction Cost Range: $1,000,000.00 and $5,000,000.00 TYPE OF CONTRACT CONTEMPLATED The Department of Veterans Affairs is contemplating awarding a firm fixed price contract. The following evaluation criteria will be used during the A/E selection process with assigned value: Firms submitting SF330 data for consideration must address each of the following factors in SF330. Professional qualifications necessary for satisfactory performance of required services -20%. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines Engineering (Civil, Structural, Mechanical, Electrical, Interior Design, Fire Protection) and Architecture Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials -20%. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to: Experience with design services to renovate and redesign patient facilities and medical centers. Experience in providing post construction award services (shop drawing review, as-built drawing and Quality Assurance Plan (QAP) preparation and construction inspection services) :Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team including any subcontractors in the areas outlined above. (3) Capacity to accomplish the work in the required time-15%. This factor evaluates the ability of the firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. Submission requirements: The general workload and staffing capacity of the design office will be evaluated. List current projects with a design fee of greater than $20,000 being designed in the firms office. ii. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates. The firm shall provide a project schedule that demonstrates the understanding of the project scope, restrictions which must be considered in the schedule, understanding of events associated with coordinating design submittals and incorporating review comments, and the capability to schedule the complete design effort within the proposed contract duration. (4) Past performance- 15%. Offerors will be evaluated on past performance with Government agencies (emphasis on VA work) and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Recent is defined as performance occurring within 5 years of the date of this Sources Sought, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Sources Sought. Relevancy is defined as performance of work on projects that are similar in scope to the types of projects anticipated under the resultant contracts. Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation. Submission Requirements: i. Submit a minimal of three (3) references; any of the following evaluations are acceptable: a. Contractor Performance Assessment Report System (CPARS), b. Past Performance Questionnaire (PPQ) evaluation for each project submitted under Criterion 2. ii. If a completed CPARS evaluation is available, it shall be submitted with the completed SF330 package. If there is not a completed ACASS/CPARS evaluation, the PPQ included with this notice (Attachment #1) is provided for the Offeror or its team members to submit for each project included in criterion (2). If a PPQ is submitted, but an official ACASS/CPARS evaluation is found for that project in government databases, the official evaluation will take precedence. If an ACASS/CPARS evaluation is not available, ensure correct phone numbers and email addresses are provided for each contract customer/reference. If the A-E is unable to obtain a completed PPQ from a contract customer/reference for a project before the response date set forth in this notice, the A-E should complete and submit with their response the first page of the PPQ (Attachment #1), including contract and point of contact informa…