Solicitation Spotlight: Nonperishable & Frozen Vegetable Food Supply (April–June 2026) for Danville State Hospital
Related opportunities
Executive takeaway
Danville State Hospital is sourcing two food categories—nonperishable items and frozen vegetables—for a defined delivery window (April through June 2026). If you already serve institutional accounts with reliable cold-chain and/or dry-goods fulfillment, these are straightforward supply bids with tight turnaround: frozen vegetables are due first (March 3), followed by nonperishables (March 9).
What the buyer is trying to do
The buyer is securing routine food supply coverage for Danville State Hospital for a specific quarter (April–June 2026). The postings indicate category-based solicitations rather than a single combined buy, suggesting the hospital (or purchasing office) may award by category and expects vendors to meet delivery needs during the stated period.
What work is implied (bullets)
- Provide nonperishable items for delivery to Danville State Hospital from April to June 2026.
- Provide frozen vegetables for Danville State Hospital from April to June 2026.
- Plan and execute deliveries appropriate to product type (dry vs. frozen), including order fulfillment and logistics over the quarter.
- Prepare and submit responses by the listed deadlines for each solicitation.
Who should bid / who should pass (bullets)
- Bid if you are an established institutional food distributor or supplier that can reliably support recurring deliveries during April–June 2026.
- Bid if you have cold-chain capability for frozen vegetables and can meet consistent delivery expectations for a hospital setting.
- Bid if you can price and fulfill category-specific line items without needing broad scope beyond the described food categories.
- Pass if you cannot support frozen distribution (for the frozen-vegetable solicitation) or lack dependable delivery operations for multi-month supply.
- Pass if you cannot commit to the April–June 2026 delivery window or cannot turn around a compliant response by the early March deadlines.
Response package checklist (bullets; if unknown say 'verify in attachments')
- Completed response for Solicitation 6100065312 (frozen vegetables) — verify required forms, pricing sheets, and submission method in attachments.
- Completed response for Solicitation 6100065404 (nonperishable items) — verify required forms, pricing sheets, and submission method in attachments.
- Delivery approach for April–June 2026 (routing/frequency/lead times) — verify any required format in attachments.
- Product and packaging details for offered items — verify in attachments.
- For frozen items: confirmation of cold-chain handling and delivery capability — verify in attachments.
- Any required certifications, representations, or supplier attestations — verify in attachments.
Pricing & strategy notes (how to research pricing; do not invent pricing numbers)
These look like classic institutional food supply line-item bids. Your pricing strategy should start with your delivered cost model for Danville-area drops during April–June and then work backward into item-level pricing that’s defensible and repeatable.
- Build pricing using your delivered cost assumptions (pick/pack, fuel, handling, storage) appropriate to dry vs. frozen categories.
- Review your own historical pricing for similar institutional customers (hospitals, state facilities) to ensure margins survive quarter-long performance.
- If attachments include a line-item list, prioritize: (1) high-volume staples, (2) items with volatile inputs, and (3) any items requiring special handling.
- Decide whether to bid both solicitations: bundling internal operations (shared routes, combined drops) may reduce delivered cost, but only if the buyer allows overlapping delivery planning.
- Confirm whether pricing requires fixed pricing for the full April–June window or allows adjustments—verify in attachments.
Subcontracting / teaming ideas (bullets)
- Partner with a local or regional distributor for last-mile delivery if your warehouse is outside efficient delivery range.
- For frozen vegetables, team with a firm that already operates frozen storage and refrigerated transport to reduce cold-chain risk.
- Use a secondary supplier for out-of-stock coverage on common frozen/dry items to avoid delivery interruptions during the quarter (ensure compliance with any substitution rules—verify in attachments).
Risks & watch-outs (bullets)
- Category split: The nonperishable and frozen needs are posted separately; confirm whether the buyer evaluates them independently or expects coordinated fulfillment—verify in attachments.
- Schedule risk: Performance spans April–June 2026, so inventory planning and supplier reliability matter more than a single shipment bid.
- Cold-chain risk: Frozen vegetable delivery requires stable refrigerated handling; do not overpromise if you’re relying on ad-hoc refrigeration.
- Compliance risk: Submission requirements are not shown in the snippet; follow the solicitation documents exactly—verify in attachments.
- Deadline proximity: Frozen vegetables are due March 3; nonperishables are due March 9. Missing either deadline likely removes you from consideration.
Related opportunities
How to act on this
- Open each BidPulsar notice and download the solicitation documents/attachments.
- Confirm required submission format, line-item list, delivery expectations, and any mandatory forms (frozen first, then nonperishable).
- Build item pricing based on delivered costs for April–June 2026, then run a quick operational check (inventory, routing, cold-chain).
- Submit your response packages before the posted deadlines.
If you want a second set of eyes on compliance details, pricing posture, or a rapid response plan, Federal Bid Partners LLC can help you move from “interesting notice” to “submitted bid” quickly and cleanly.
Notices referenced: 6100065312 (Frozen vegetables, due 2026-03-03) and 6100065404 (Nonperishable items, due 2026-03-09), both for Danville State Hospital deliveries April–June 2026.