Solicitation spotlight: Custodial Services (W911SA26QA108) — Army MICC Ft McCoy

Executive takeaway

This SBA set-aside targets non-personal custodial services (NAICS 561720 / PSC S201) under solicitation W911SA26QA108. The stated period of performance runs 1 April 2026 to 31 March 2027, with four 12-month option periods plus a six-month option to extend services. If you already deliver recurring janitorial services under Service Contract-style staffing and can hold quality while competing on price, this is a practical, repeatable opportunity—assuming the Performance Work Statement (PWS) aligns with your standard operating model.

What the buyer is trying to do

The Army’s installation contracting office is seeking a contractor to provide ongoing custodial coverage at KS085 as a non-personal service (i.e., contractor-managed staffing and supervision, not government-directed individual labor). The long option structure suggests the buyer wants continuity and a predictable service level over multiple years while preserving the right to extend coverage short-term via the six-month extension option.

What work is implied

• Provide recurring custodial/janitorial services at the KS085 location as a non-personal service.
• Recruit, schedule, and supervise cleaning staff to meet required service levels.
• Deliver consistent performance across a base year and multiple option periods (including a possible six-month extension).
• Maintain documentation and operational controls typical of custodial contracts (verify specifics in attachments).

Who should bid / who should pass

Who should bid

• Small businesses under NAICS 561720 that regularly deliver commercial-style custodial services with contractor-led supervision.
• Firms with stable staffing and the ability to perform for a base year plus four one-year options and a potential six-month extension.
• Teams that can build a clean, auditable approach for multi-year service continuity (training, coverage, QA) aligned to the PWS (verify in attachments).

Who should pass

• Vendors that rely on ad-hoc labor or cannot confidently staff and supervise a long-running custodial requirement.
• Firms that are not prepared to price and manage option periods (and an extension option) without introducing performance risk.
• Companies whose primary strengths are outside custodial work (e.g., grounds maintenance under NAICS 561730) unless they have a proven janitorial division.

Response package checklist

• Completed quote/offer package for W911SA26QA108 (verify required format in attachments).
• Pricing covering the base period (1 Apr 2026–31 Mar 2027), four 12-month options, and the six-month extension option.
• Technical/management approach mapped to the PWS (verify in attachments).
• Staffing plan and supervision approach appropriate for non-personal services (verify in attachments).
• Past performance / experience narratives relevant to custodial services (verify in attachments).
• Representations and certifications as required by the solicitation (verify in attachments).

Pricing & strategy notes (how to research pricing; do not invent pricing numbers)

This requirement’s option-heavy structure rewards bidders who can keep labor planning and escalation assumptions disciplined. Practical pricing research steps:

• Review the solicitation attachments for required pricing structure (line items, frequency, square footage, hours, and any required options).
• Benchmark against your own historical custodial contracts with similar service cadence and site characteristics; build a labor-driven model first, then validate overhead and management burden.
• Stress-test pricing across all option years: confirm you can sustain staffing, supervision, and supply assumptions without relying on optimistic turnover or reduced service levels.
• If the solicitation includes a quality surveillance approach or acceptance standards, make sure your cost model includes the effort to meet those standards consistently (verify in attachments).

Subcontracting / teaming ideas

• Team with a local staffing partner to stabilize coverage during peak absences while keeping supervision and accountability in-house.
• Use a niche subcontractor for periodic specialty cleaning tasks if the PWS includes them (verify in attachments), while maintaining a single accountable program lead.
• If you are new to multi-year federal custodial work, consider a mentor/sub relationship with a proven janitorial prime—but confirm the set-aside rules and subcontracting limitations in the solicitation (verify in attachments).

Risks & watch-outs

• Scope detail risk: the posting snippet is high-level; confirm frequencies, standards, and any special areas in the attachments.
• Option-period exposure: multi-year options and a six-month extension can strain staffing if your plan depends on short-term labor availability.
• Non-personal services compliance: ensure your management approach reflects contractor direction and supervision, not government-directed individual tasking.
• Submission timing: proposals are due by 2026-03-13 16:00 UTC; leave room for questions and internal pricing validation.

Related opportunities

• Annual NAL Facilities Janitorial Services with 4 Option Years (1232SA26Q0114)
• MT - EB - CLARK CANYON CUSTODIAL SERVICE (140R6026Q0021)
• Grounds Maintenance Services at WA070 (W911SA26QA058)

How to act on this

1. Open the BidPulsar notice and pull all attachments for W911SA26QA108: Custodial Services.
2. Confirm the PWS scope for KS085 and translate it into a staffing plan and task calendar.
3. Build pricing across the base year, all option years, and the six-month extension option; validate sustainability.
4. Prepare and submit your response before 2026-03-13 16:00 UTC following the solicitation’s instructions (verify in attachments).

If you want a faster, cleaner path from “found it” to “submitted it,” consider support from Federal Bid Partners LLC for capture planning, compliance checks, and final submission packaging.