Solicitation spotlight: 400 Series Air Filter (US Embassy Ulaanbaatar)

Executive takeaway

The U.S. Department of State (US Embassy Ulaanbaatar) posted a fixed-price, competitive procurement for a “400 Series Air Filter” (Solicitation “19”). The posting provides minimal public detail beyond the acquisition approach, so the practical next step is to pull the full notice package and confirm technical specifications, quantity, delivery terms, and submission instructions before deciding whether to quote.

What the buyer is trying to do

At a basic level, the Embassy is looking to purchase a specific air filtration product identified as “400 Series Air Filter.” The opportunity is positioned as a straightforward supply buy under a fixed-price, competitive award approach.

Reference listing: NAICS 335999 and PSC 4460 are shown on the notice, which may influence how you map internal capabilities, past performance relevance, and distributor/manufacturer sourcing strategy.

What work is implied (bullets)

• Source and provide the specified “400 Series Air Filter” in compliance with the Embassy’s requirements (verify exact model/spec in attachments).
• Prepare a fixed-price quote that aligns to the solicitation instructions (verify submission format and any required forms in attachments).
• Plan for delivery/fulfillment to the US Embassy Ulaanbaatar (verify delivery location, shipping terms, and any import/logistics requirements in attachments).
• Ensure product documentation aligns with the buyer’s needs (e.g., cut sheets/certifications), if requested (verify in attachments).

Who should bid / who should pass (bullets)

• Bid if: you are a manufacturer or authorized distributor capable of supplying the exact “400 Series Air Filter” configuration the Embassy specifies (verify in attachments).
• Bid if: you can support international delivery to Ulaanbaatar and handle packaging/shipping documentation as required (verify shipping terms in attachments).
• Pass if: you cannot confirm the exact part/model equivalency or do not have reliable supply chain access to the “400 Series” item the buyer expects.
• Pass if: international logistics to the Embassy location are a known constraint for your operation and the solicitation does not allow local fulfillment options (verify in attachments).

Response package checklist (bullets; if unknown say “verify in attachments”)

• Completed quote for a fixed-price, competitive award (verify required format in attachments).
• Product identification and compliance information for the “400 Series Air Filter” (verify exact required documentation in attachments).
• Delivery/lead-time and shipping approach to US Embassy Ulaanbaatar (verify required terms in attachments).
• Any required representations/certifications or solicitation-specific forms (verify in attachments).
• Submission method and deadline (not shown in the snippet; verify in the notice/attachments).

Pricing & strategy notes (how to research pricing; do not invent pricing numbers)

Because the public snippet doesn’t include quantity, delivery schedule, or exact technical spec, pricing strategy starts with clarifying what “400 Series Air Filter” means in this buy (model, dimensions, filtration rating, approved equivalents, etc.). Once confirmed:

• Build a should-cost from manufacturer/distributor pricing for the exact item, plus packaging and international shipping costs appropriate to Embassy delivery (verify required shipping terms in attachments).
• Validate whether the buyer expects a single delivery or recurring supply (not stated; verify in attachments).
• Price risk: if the solicitation allows “or equal,” consider quoting the compliant option that minimizes lead-time volatility—only if the attachments explicitly permit equivalents.
• If you rely on a distributor, lock allocation and lead time before submitting a firm fixed price.

Subcontracting / teaming ideas (bullets)

• Team with an established international freight forwarder experienced with government/embassy deliveries (use only if permitted/needed; verify requirements in attachments).
• If you are not the OEM, coordinate with an authorized distributor or manufacturer partner to ensure authenticity and documentation (as required by the solicitation—verify in attachments).
• Consider a local in-country logistics partner for last-mile delivery support if the solicitation structure/terms make that advantageous (verify in attachments).

Risks & watch-outs (bullets)

• Specs ambiguity: “400 Series Air Filter” can mean different configurations; quoting the wrong item is an easy way to be found noncompliant (verify specs in attachments).
• Deadline uncertainty: no response deadline is shown in the snippet—confirm the due date and time zone in the notice package.
• Logistics risk: embassy delivery can require strict shipping documentation and timing; confirm delivery terms and acceptance location requirements (verify in attachments).
• Set-aside status: listed as none; expect full-and-open competitive dynamics.

Related opportunities

• 70--ENCODER-INDICATOR D, IN REPAIR/MODIFICATION OF
• 59--INSULATION SLEEVING
• 59--CONDUIT,METAL,FLEXI
• 400 Series Air Filter

How to act on this

1. Open the BidPulsar notice and pull the full solicitation/attachments: 400 Series Air Filter.
2. Confirm the exact filter specification, quantity, delivery terms, submission instructions, and due date (not shown in the snippet).
3. Validate supply availability and lead time with your OEM/distributor, then build a fixed-price quote aligned to the instructions.
4. If you want an extra set of eyes on compliance risks and bid/no-bid positioning, engage Federal Bid Partners LLC for capture and proposal support.