Opportunity pulse: 400 Series Air Filter (U.S. Embassy Ulaanbaatar)

Executive takeaway

This is a fixed-price, competitive supply buy for a 400 Series air filter supporting the U.S. Embassy in Ulaanbaatar. It reads like a product-forward procurement where the winner will be the vendor that can clearly match the required filter specification, document authenticity, and execute delivery reliably.

What the buyer is trying to do

The buyer (U.S. Embassy Ulaanbaatar, Department of State) is seeking a 400 Series air filter under a competitive, fixed-price approach. The goal is likely to secure compatible replacement filters for building/air handling systems with minimal acquisition complexity.

What work is implied

• Confirm the exact 400 Series filter requirements (dimensions, performance, compatibility, quantity) in the solicitation/attachments.
• Quote a fixed price for the required supply items.
• Plan fulfillment and delivery (including any required packing/marking) based on the solicitation instructions (verify in attachments).
• Provide product documentation as required (e.g., datasheets, part numbers, manufacturer information) (verify in attachments).

Who should bid / who should pass

• Bid if: you are an OEM, authorized distributor, or experienced supplier of HVAC/industrial filtration products and can confirm an exact match to the specified 400 Series requirement.
• Bid if: you can support international delivery to an embassy environment and can comply with any documentation requirements (verify in attachments).
• Pass if: you cannot verify the exact filter specification or are relying on “equivalent” substitutions without clear acceptance language (verify in attachments).
• Pass if: you cannot support the logistics, lead time, or export/shipping needs that may be embedded in the RFQ details (verify in attachments).

Response package checklist

• Completed quote for Solicitation #19 (verify exact format/instructions in attachments).
• Fixed-price line item pricing (verify structure in attachments).
• Product identifiers: manufacturer, part number, model/series confirmation (verify required fields in attachments).
• Product datasheets/spec sheets demonstrating compliance (verify in attachments).
• Delivery terms, lead time, and shipping approach (verify in attachments).
• Any required representations/certifications (verify in attachments).

Pricing & strategy notes

The notice indicates fixed price and competitive award, so your edge will come from a clean compliance story and a defensible delivered price.

• Research pricing by benchmarking comparable 400 Series filters across your authorized channels and recent commercial sales (ensure apples-to-apples on dimensions and performance ratings).
• Separate the economics of unit cost versus delivered cost (packaging, shipping, and any documentation burden) so you don’t underprice execution.
• If the solicitation allows equivalents (verify in attachments), only propose them with clear crosswalk documentation; otherwise, quote the exact make/model required.

Subcontracting / teaming ideas

• Pair with a logistics/shipping partner experienced in international deliveries if your organization primarily sells domestically (verify any delivery constraints in attachments).
• If you are a reseller, team with an authorized distributor/OEM channel partner to strengthen authenticity and lead-time confidence.
• Use a local/regional fulfillment partner only if the solicitation permits it (verify in attachments).

Risks & watch-outs

• Missing deadline: the response deadline is not shown here—confirm the due date in the solicitation/attachments before investing heavily.
• Specification ambiguity: “400 Series air filter” can mean different things depending on the manufacturer/system—confirm exact required characteristics in attachments.
• Substitution risk: proposing non-approved equivalents can lead to rejection if the buyer requires an exact match (verify in attachments).
• Delivery details: shipping location, packing/marking, and delivery acceptance terms may be strict and are likely defined in attachments.

Related opportunities

• 400 Series Air Filter (BidPulsar)

How to act on this

1. Open the notice and pull the full solicitation package/attachments to confirm specifications and the response deadline.
2. Validate your exact-match product path (OEM/authorized channel) and document compliance with datasheets.
3. Build a fixed-price quote that reflects delivered cost and realistic lead time.
4. Submit per the solicitation instructions and keep your response tightly aligned to what the buyer asked for.

If you want a second set of eyes on compliance mapping and a fast, decision-ready bid/no-bid recommendation, contact Federal Bid Partners LLC.