Custodial Services (KS085): How to Bid Smart on W911SA26QA108

Executive takeaway

This Army requirement is for non-personal custodial services at KS085, structured as a base period (April 2026–March 2027) with four 12-month option periods plus a six-month option to extend services. If you’re a small business janitorial/custodial firm with stable staffing and a disciplined quality-control program, this is the kind of predictable, repeatable work that can be a strong fit—provided you confirm facility details and service levels in the attachments.

What the buyer is trying to do

The buyer (Army contracting office under MICC Ft McCoy) is seeking a contractor to deliver routine custodial outcomes as a non-personal services effort at location KS085. The multi-year option structure suggests they want continuity of performance with the ability to extend without re-competing immediately.

• Opportunity: Custodial Services (PSC S201, NAICS 561720)
• Set-aside: SBA (confirm exact small business program type in the solicitation/attachments)
• Solicitation: W911SA26QA108
• Response deadline: March 13, 2026 (16:00 UTC)

What work is implied (bullets)

• Provide non-personal custodial services at KS085 (verify buildings/areas, frequencies, and performance standards in attachments).
• Support a period of performance from 1 April 2026 to 31 March 2027.
• Price and plan for four additional 12-month option periods (continuity staffing and management approach should scale cleanly across years).
• Prepare for a six-month option to extend services (ensure pricing and staffing assumptions can hold through an extension scenario).
• Operate as an outcomes-based contractor (non-personal): contractor-managed supervision, scheduling, and quality controls (verify any required plans/forms in attachments).

Who should bid / who should pass (bullets)

Who should bid

• Small business custodial/janitorial firms under NAICS 561720 that can support a full-year base with multiple option structures.
• Firms with proven ability to run non-personal services (contractor-provided supervision and consistent QA).
• Teams that can maintain staffing stability through potential multi-year performance (base + options + extension).

Who should pass

• Companies that rely on ad-hoc staffing or cannot sustain operations across a multi-year option structure.
• Firms unwilling to price and plan for options and an extension mechanism (often where cash-flow and wage escalation planning breaks down).
• Businesses without the operational discipline to manage performance standards and inspections typical of custodial contracts (verify exact standards in attachments).

Response package checklist (bullets; if unknown say “verify in attachments”)

• Completed quote/offer for W911SA26QA108 (verify format and required templates in attachments).
• Pricing for the base period plus four 12-month option periods and the six-month extension option (verify line-item structure in attachments).
• Technical/management approach for delivering non-personal custodial services (verify required narrative sections in attachments).
• Quality control / inspection approach (verify in attachments).
• Staffing plan and supervision approach (verify in attachments).
• Representations/certifications and any required affirmations (verify in attachments).
• Past performance references or examples, if requested (verify in attachments).

Pricing & strategy notes (how to research pricing; do not invent pricing numbers)

Because this is custodial work with multiple option periods, your pricing strategy should be built around repeatable unit economics and documented assumptions—not guesswork.

• Start with the performance model: confirm facility square footage/cleaning frequencies/standards in the attachments, then build labor hours and supervision ratios from that.
• Benchmark carefully: search for comparable custodial awards tied to NAICS 561720 and PSC S201 to sanity-check total price and labor mix (use public award data sources; do not assume prior pricing applies without matching scope).
• Option-period discipline: structure option-year pricing logically and consistently; avoid unexplained swings between years unless driven by stated assumptions (verify any escalation guidance in attachments).
• Extension option readiness: the six-month extension can create pricing edge cases—ensure the extension pricing approach matches the solicitation’s structure (verify in attachments).
• Risk reserve: custodial contracts often turn on execution consistency—price in adequate supervision and QA time rather than “hoping” to make it up later.

Subcontracting / teaming ideas (bullets)

• Pair a prime janitorial operator with a subcontractor that can cover surge staffing or specialized floor care (only if the attachments indicate specialized tasks).
• If the footprint at KS085 includes multiple facilities, consider teaming to ensure coverage continuity (verify facility distribution and access constraints in attachments).
• Use a small business-friendly teaming plan that preserves clear accountability for non-personal service delivery and inspection readiness.

Risks & watch-outs (bullets)

• Scope detail risk: “Custodial services” can vary widely—square footage, frequencies, consumables, and performance standards must be confirmed in the attachments.
• Option structure risk: base + four option years + six-month extension requires you to plan staffing, recruiting, and retention beyond a single year.
• Compliance risk: non-personal services typically come with defined performance outcomes and inspection/acceptance expectations—verify required plans and reporting in attachments.
• Deadline management: the response deadline is firm; build in time to review attachments and ensure the quote aligns exactly with the requested structure.

Related opportunities

• Custodial Services (KS085) — W911SA26QA108

How to act on this

1. Open the notice and download all attachments; confirm the exact cleaning scope, facilities, frequencies, and required submittals.
2. Build a staffing and QA model that matches the performance requirements; then price the base, all option years, and the six-month extension as instructed.
3. Finalize a compliant response package and submit before March 13, 2026 (16:00 UTC).

If you want an extra set of eyes on bid/no-bid fit, compliance gaps, and a pricing research plan for this custodial opportunity, consider support from Federal Bid Partners LLC.