BidPulsar Deadlines-Soon Roundup: Water systems, HVAC repairs, and USCG parts (Feb 2026)

Executive takeaway

This deadlines-soon set is a mix of: (1) a true commercial-item RFQ for U.S. Coast Guard parts with unusually specific packaging/marking requirements, (2) a Coast Guard HVAC repair requirement that explicitly requires a site visit before bidding, and (3) several items that are not bid-ready (draft RFP for RFI feedback, an outreach event, and an IHS sources-sought). If you need near-term revenue, prioritize the USCG parts quote and the HVAC repair (if you can schedule the site visit). Treat the Army draft RFP and the IHS sources-sought as pipeline-building actions.

What the buyer is trying to do

USCG: Sliding chassis for cooler (NSN item)

The Coast Guard Surface Forces Logistics Center is seeking quotations for three (3) “sliding chassis for cooler” units tied to an identified manufacturer/part number, delivered F.O.B. destination to Baltimore, MD, with strict packaging and marking for long-term storage and repeated global shipments.

USCG: Desert Air system repairs

The Coast Guard needs repair work to a specialized HVAC “Desert Air” unit serving Unaccompanied Personnel Housing, including removing and replacing compressors and heating coils/elements. The notice calls out refrigerant recovery, removal of compressor skid and drier cores, and installation of compatible new components. Field verification via a required site visit is part of the bid process.

IHS: Water system installation and upgrade (sources sought)

Indian Health Service (Northern Navajo Medical Center) is conducting FAR 10.001 market research for a water system supporting Sterile Processing/Decontamination operations and compliance with ANSI/AAMI Standard 108:2023 (water used in medical device processing). The intent is to increase endoscope processing capacity, and the described system includes treatment, storage, pumping, distribution, and controls for both utility and critical water.

Army: OEC Base Test Support Services follow-on (draft RFP for RFI)

The Army posted a Draft RFP package for a follow-on Base Test Support Services requirement and requested industry questions/comments using an attached RFI template. The Government also noted the Final RFP release date has shifted to on/about 02 Mar 2026; no award will be made based on the draft engagement.

USACE Caribbean: Surveying & mapping outreach event

USACE Caribbean District announced an outreach event in Puerto Rico for surveying/mapping A-E services supporting civil works projects across Puerto Rico and the U.S. Virgin Islands (e.g., topo, boundary, geodetic control, construction, inland hydrographic surveys). This is networking/market intel rather than a solicitation.

State Dept/Embassy: Water well drilling project (limited detail provided)

A notice titled “Water Well Drilling Project at California Hotel” indicates building, supplying, installation, and labor per the Statement of Work. The provided snippet does not include technical parameters—those would need to be pulled from the attachments/SoW.

What work is implied (bullets)

• USCG parts (Sliding chassis for cooler):
  • Source the exact NSN item aligned to the specified manufacturer/part number.
  • Package each unit individually in a skid-mounted framed wooden crate designed for maximum protection for long-term warehouse storage and multiple worldwide commercial shipments.
  • Build crates using ring-type nails or wood screws; secure lids with corrosion-resistant wood screws.
  • Immobilize/secure the item within the crate to prevent movement and damage.
  • Apply required markings on the longest two sides of each box (opposite ends), using machine-made stencils where applicable.
  • Deliver F.O.B. destination to USCG Surface Forces Logistics Center (Baltimore, MD) by the required delivery date stated in the notice.
• USCG HVAC repair (Desert Air system):
  • Conduct mandatory site visit/field verification of quantities and component compatibility before submitting pricing.
  • Recover refrigerant; remove compressor skid and both liquid drier cores.
  • Remove heating coils/elements; furnish and install new compatible compressor skid and heating elements.
  • Coordinate with Government-designated personnel per the attached Statement of Work (verify specifics in attachments).
• IHS water system (market research):
  • Plan capability to furnish and install water softening, reverse osmosis, nano-filtration, UV disinfection, storage tanks, pumps, and associated piping/controls.
  • Support both “utility water” and “critical water,” including final rinse critical water for existing washer equipment and contingency operations.
  • Demonstrate alignment to ANSI/AAMI Standard 108:2023 water quality expectations as applicable to sterile processing.
• Army BTSS follow-on (draft engagement):
  • Review draft technical exhibits/attachments; submit questions/comments using the Government’s RFI template by the stated RFI deadline.
  • Track the anticipated Final RFP issuance timing noted in the update (not firm until Final RFP).
• USACE outreach:
  • Prepare to discuss surveying/mapping capabilities across topo, boundary, geodetic control, construction survey, and inland hydrographic survey work in Puerto Rico/USVI.
• State Dept/Embassy well drilling:
  • Perform building/supplying/installation/labor per Statement of Work (verify full scope in attachments).

Who should bid / who should pass (bullets)

• Bid:
  • OEMs/authorized distributors or proven resellers who can supply the exact NSN/part-numbered USCG “sliding chassis for cooler,” and who can meet the packaging/marking requirements without exceptions.
  • Mechanical/HVAC firms experienced with specialized outdoor-air/humidity control units and refrigerant recovery who can complete a required site visit and then execute compressor/heating element replacement work.
• Consider (pipeline-building, not immediate revenue):
  • Plumbing/process-water firms with healthcare water treatment and sterile processing support experience (IHS sources sought) that want to influence set-aside strategy and be seen early.
  • SDVOSB primes targeting installation/base operations-style support services who want to shape the Army follow-on via draft RFP RFIs.
  • Surveying/mapping A-E firms operating in Puerto Rico/USVI looking to build relationships and get visibility ahead of USACE actions.
• Pass (or partner instead):
  • Firms that cannot schedule the required site visit for the Desert Air repair.
  • Suppliers who cannot crate/mark to the USCG packaging instructions exactly (these are often evaluated as compliance issues, not “nice to have”).
  • Teams without healthcare water quality/controls depth for the IHS water system effort (better to subcontract into a specialized integrator).

Response package checklist

• USCG sliding chassis RFQ:
  • Quote with item identification (NSN, manufacturer/part number) and quantity.
  • Delivery commitment meeting the required delivery date in the notice.
  • Packaging/marking approach confirming compliance with the crating and stencil/marking directions.
  • SAM registration status (required at time of offer/quote submission per the notice).
  • Company identifiers/tax info requested in the notice (verify exact fields in the solicitation text).
  • Any additional quote representations stated in the notice (verify in attachments/solicitation text).
• USCG Desert Air repairs:
  • Evidence you completed (or have scheduled and will complete) the required site visit/field verification (verify format in attachments).
  • Technical approach for refrigerant recovery, removal, and replacement of compressor skid/heating elements.
  • Component compatibility confirmation based on field verification.
  • Price and schedule structured to match the Statement of Work (verify in attachments).
• IHS sources sought (not a solicitation):
  • Capabilities statement tailored to water treatment + storage + pumping + piping/controls for sterile processing water.
  • Notes on experience supporting compliance with ANSI/AAMI Standard 108:2023 (as applicable).
  • Confirmation of SAM registration expectation (called out in the notice).
  • Submission instructions (verify in notice/attachments).
• Army draft RFP (RFI only):
  • Completed Government RFI template with clear questions and actionable feedback tied to draft exhibits (verify in attachments).
• State Dept/Embassy well drilling:
  • Complete proposal/quote per Statement of Work (verify in attachments).

Pricing & strategy notes

• For USCG parts: build pricing from a documented supply chain path to the specified part number (OEM/authorized distribution where possible). Include the true cost of compliant export-grade crating, internal immobilization, and stencil markings—these requirements can erase margin if treated as “shipping overhead.”
• For USCG Desert Air repairs: treat the required site visit as your scoping gate. After field verification, price as a complete remove-and-replace effort including refrigerant recovery and any compatibility constraints you identify on-site. If the Statement of Work allows options/CLINs, separate equipment/materials from labor so the buyer can evaluate clearly (verify CLIN structure in attachments).
• For IHS sources sought: don’t “bid.” Instead, submit a tight capabilities response that signals you can furnish/install the listed water treatment train and controls, and that you understand the difference between utility vs critical water in sterile processing contexts.
• Pricing research approach (no guesswork): use recent internal sales history for the exact part number/NSN, check current lead times, and validate freight/crating costs for F.O.B. destination delivery. For the HVAC repair, benchmark compressor skid/heating element replacement labor hours against similar specialized unit work, then adjust based on what the site visit reveals.

Subcontracting / teaming ideas (bullets)

• For the USCG Desert Air repair, consider teaming a mechanical prime with a refrigerant recovery/controls specialist if your in-house bench is thin (verify whether the SoW expects controls work).
• For the IHS water system, a strong combination is a plumbing/mechanical installer paired with a water treatment/RO/nanofiltration integrator and a controls contractor.
• For the State Dept/Embassy well drilling, pair drilling capability with local civil/site support and pump/electrical installation as needed (verify exact requirements in the SoW).

Risks & watch-outs (bullets)

• Deadline hygiene: several notices in this set display response deadlines that appear inconsistent with posted dates (for example, dates that are already past). Confirm the active due date and submission method directly in the notice and any attachments before investing bid time.
• Mandatory site visit (Desert Air): missing it can make your quote nonresponsive. Schedule immediately if you plan to bid.
• Packaging compliance (USCG parts): the crating/fastener/marking instructions are specific. Any deviation (materials, fastening method, markings placement) can create rejection risk.
• “Not a solicitation” items: the IHS notice is explicitly market research; the Army item is a draft RFP request for RFIs; the USACE item is an outreach event. Treat them as influence/networking actions, not near-term capture.
• State Dept/Embassy well drilling: the snippet references a Statement of Work; without it you can’t safely scope/price. Pull attachments before deciding bid/no-bid.

Related opportunities

• SLIDING CHASSIS FOR COOLER
• Desert Air System Repairs
• SRSU - Water System Installation and Upgrade
• US Army Operational Evaluation Command, Base Test Support Services Follow-on
• OUTREACH EVENT: A-E Surveying and Mapping (USACE Caribbean)
• Water Well Drilling Project at California Hotel

How to act on this

1. Pick one near-term target: USCG parts (fast quote) or Desert Air repair (site visit first).
2. Open the notice page and verify the live due date/time and attachments before committing resources.
3. For Desert Air: request the required site visit immediately and build your quote only after field verification.
4. For the USCG parts: confirm sourcing for the specified part number, then price packaging/marking as a first-class deliverable.
5. For pipeline items (IHS/Army/USACE): submit a tight capabilities/RFI response or attend the outreach event to position early.

If you want a rapid compliance check (attachments, due dates, and a bid/no-bid recommendation based strictly on what’s in the notice), contact Federal Bid Partners LLC for capture support.