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MyTravel Tool Discontinued Wednesday, March 12, 2025 To better serve the needs of WVU students, faculty and staff who are traveling on University business, WVU will transition away from the MyTravel booking tool and its current travel management company. Effective March 17,…
Background Image for Header: Home Rules, Policies and Procedures Terms and Conditions Non-Construction West Virginia University and Its Affiliates Purchase Order Terms and Conditions Background Image for Header: Home Rules, Policies and Procedures Terms and Conditions Non-Construction Home Rules, Policies and Procedures…
Update to Hospitality Policy Wednesday, August 13, 2025 Please find the updated Hospitality Services policy . It is very important that you review this policy, and particularly the two sections below, as we want to maintain fiscal responsibility. Employee training and development…
New Staples Guide for Printing Tuesday, September 02, 2025 Staples have provided a new guide for their printing services , which are accessible through the Staples Punchout Catalog. Please reach out to PCPS with any questions. All News Articles Related Articles Upcoming…
Upcoming change: business purpose required for sponsored award funded purchases Wednesday, October 22, 2025 University policy and federal Uniform Guidance require that sponsored expenditures be adequately documented. In order to establish adequate and consistent documentation standards related to sponsored award purchases, a…
Background Image for Hero: This is PCPS Procurement, Contracting & Payment Services is dedicated to driving savings convenience and efficiency into the purchasing and payment of goods and services for our university customers. Latest Headlines Upcoming change: business purpose required for sponsored…
Background Image for Header: Home For Employees Procurement/Contracting Procuring Services Procuring Services Purchases of services require a contract or agreement and should be negotiated with the proper Procurement Professional prior to the services occurring. Many services are already under contract with suppliers…
Background Image for Hero: This is PCPS Procurement, Contracting & Payment Services is dedicated to driving savings convenience and efficiency into the purchasing and payment of goods and services for our university customers. Latest Headlines Upcoming change: business purpose required for sponsored…
Background Image for Header: Home For Suppliers For Suppliers Important - Revised COVID-19 On-site Work Rules Improved Supplier Registration Process and Enhanced Existing Partner Connections now live! Notice to all suppliers - Please be aware of Fraudulent Purchase Order Emails - More…
Background Image for Header: Home For Employees Payments Prepaid Card System Prepaid Card System Prepaid Card Prepaid Card FAQ's Prepaid Card Guidelines Training For more information about our prepaid cards, please Contact PCard Administration .
Background Image for Header: Home For Employees PCard PCard PCard Application and Training PCard FAQ's PCard Troubleshooting Reconciling Your Charges Amazon Business WVU and WVURC PCard Manual Questions about WVU's PCard Progam? Contact pcardadministration@mail.wvu.edu . PCard Verification Information In order to ensure…
Background Image for Header: Home For Suppliers Emailing W9's Emailing W9's WVU was recently granted the ability to accept W9's via fax or a secure electronic source. We are no longer required to obtain a hard copy original W9 from our vendors.…
Background Image for Header: Home For Suppliers Prospective Supplier Prospective Supplier Dear Prospective Supplier: Thank you for your interest in doing business with West Virginia University! Did you know the University procures about $450 million/year in goods and services? The vast majority…
Background Image for Header: Home For Suppliers Update to Paper Invoice Processing Update to Paper Invoice Processing Effective March 15 through April 15, (to be reviewed and extended as necessary), West Virginia University will be substantially delayed in processing all invoices that…
Background Image for Header: Home PCPS Team PCPS Team AVP/Chief Procurement Officer Jeff Pratt - jlp00014@mail.wvu.edu Main Phone Line 304.293.5711 pcps@mail.wvu.edu Procure to Pay Operations Director of Procure to Pay Operations Rachel Hays rachel.hays@mail.wvu.edu PCPS Systems Associate Director Courtney Goodwin cgoodwi3@mail.wvu.edu Systems…
Background Image for Header: Home For Suppliers Public Bids Public Bids You must be registered with the WVU Public Bid Site to participate in a WVU bidding event. These documents will guide you through general navigation of event structure as well as…
Background Image for Header: Home For Employees Payments Supplier Registration Supplier Registration New Way to Submit Supplier Requests Coming Soon! A new way to submit supplier requests will go live March 1, 2021! WVU employees who need to submit a request for…
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Background Image for Header: Home How Can We Help? Commonly Asked Procurement Questions Commonly Asked Procurement Questions For more information, please contact a Procurement Professional or send an email to pcps@mail.wvu.edu . Can I sign this document? Generally, no you may not…
Background Image for Header: Home Rules, Policies and Procedures Rules and Policies Rules and Policies The following are Rules and Policies related to PCPS Hospitality Services Pre-Acquisition Screening and Shared Usage Sole or Single Source Procurement Travel Rules Uniform Guidance Changes WVU…
