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New Staples Guide for Printing Tuesday, September 02, 2025 Staples have provided a new guide for their printing services , which are accessible through the Staples Punchout Catalog. Please reach out to PCPS with any questions. All News Articles Related Articles Upcoming…
Upcoming change: business purpose required for sponsored award funded purchases Wednesday, October 22, 2025 University policy and federal Uniform Guidance require that sponsored expenditures be adequately documented. In order to establish adequate and consistent documentation standards related to sponsored award purchases, a…
MyTravel Tool Discontinued Wednesday, March 12, 2025 To better serve the needs of WVU students, faculty and staff who are traveling on University business, WVU will transition away from the MyTravel booking tool and its current travel management company. Effective March 17,…
Update to Hospitality Policy Wednesday, August 13, 2025 Please find the updated Hospitality Services policy . It is very important that you review this policy, and particularly the two sections below, as we want to maintain fiscal responsibility. Employee training and development…
Background Image for Header: Home Rules, Policies and Procedures Terms and Conditions Non-Construction West Virginia University and Its Affiliates Purchase Order Terms and Conditions Background Image for Header: Home Rules, Policies and Procedures Terms and Conditions Non-Construction Home Rules, Policies and Procedures…
Background Image for Header: Home For Suppliers Emailing W9's Emailing W9's WVU was recently granted the ability to accept W9's via fax or a secure electronic source. We are no longer required to obtain a hard copy original W9 from our vendors.…
Background Image for Header: Home For Suppliers Update to Paper Invoice Processing Update to Paper Invoice Processing Effective March 15 through April 15, (to be reviewed and extended as necessary), West Virginia University will be substantially delayed in processing all invoices that…
Background Image for Header: Home PCPS Team PCPS Team AVP/Chief Procurement Officer Jeff Pratt - jlp00014@mail.wvu.edu Main Phone Line 304.293.5711 pcps@mail.wvu.edu Procure to Pay Operations Director of Procure to Pay Operations Rachel Hays rachel.hays@mail.wvu.edu PCPS Systems Associate Director Courtney Goodwin cgoodwi3@mail.wvu.edu Systems…
Background Image for Header: Home For Suppliers Public Bids Public Bids You must be registered with the WVU Public Bid Site to participate in a WVU bidding event. These documents will guide you through general navigation of event structure as well as…
Background Image for Header: Home For Employees Payments Payments Payment Services team is dedicated to ensuring timely and accurate payments to our partner suppliers and staff. We are here to help with any questions you may have on how to process a…
Background Image for Header: Home For Employees Payments Prepaid Card System Prepaid Card System Prepaid Card Prepaid Card FAQ's Prepaid Card Guidelines Training For more information about our prepaid cards, please Contact PCard Administration .
Background Image for Header: Home Rules, Policies and Procedures Terms and Conditions Non-Construction West Virginia University and Its Affiliates Purchase Order Terms and Conditions Offer/Acceptance. By fulfilling a WVU & AFFILIATED COMPANIES and Its Affiliates Purchase Order (PO), the party to which…
Background Image for Header: Home For Employees Payments Supplier Registration Supplier Registration New Way to Submit Supplier Requests Coming Soon! A new way to submit supplier requests will go live March 1, 2021! WVU employees who need to submit a request for…
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Background Image for Header: Home How Can We Help? Commonly Asked Procurement Questions Commonly Asked Procurement Questions For more information, please contact a Procurement Professional or send an email to pcps@mail.wvu.edu . Can I sign this document? Generally, no you may not…
Background Image for Header: Home Rules, Policies and Procedures Rules and Policies Rules and Policies The following are Rules and Policies related to PCPS Hospitality Services Pre-Acquisition Screening and Shared Usage Sole or Single Source Procurement Travel Rules Uniform Guidance Changes WVU…
Background Image for Header: Home How Can We Help? Helpful Hints Directory Helpful Hints Directory Want Helpful Hints Sent Directly to your Email? - Simply send an email to PCPS and request to be added to the PCPS User Group Listserv! Mountaineer…
Background Image for Header: Home For Employees PCard PCard PCard Application and Training PCard FAQ's PCard Troubleshooting Reconciling Your Charges Amazon Business WVU and WVURC PCard Manual Questions about WVU's PCard Progam? Contact pcardadministration@mail.wvu.edu . PCard Verification Information In order to ensure…
Background Image for Header: Home How Can We Help? User's Group Meetings User's Group Meetings The Procurement, Contracting and Payment Services (PCPS) began a group, several years ago, called The User's Group. This group meets a few times a year to talk…
Background Image for Header: Home For Suppliers Current Supplier Current Supplier Thank you for doing business with WVU/WVURC! A Message from WV Small Business Center: Assistance with COVID-19 Disaster Declaration Remember! All invoices must be submitted to the vendor name and remit…
