Used Motor Oil Recycling

ITB # 40100 -13766 – Amendment # 1 Page 1 of 2
STATE OF TENNESSEE
DEPARTMENT OF TRANSPORTATION
INVITATION TO BID # 40100 -13766
AMENDMENT # ONE
FOR USED MOTOR OIL
DATE: NOVEMBER 24, 2025

ITB # 40100 -13766 IS AMENDED AS FOLLOWS:

1. State responses to questions and comments in the table below amend and clarify this ITB.

Any restatement of RFP text in the Question/Comment column shall NOT be construed as a change
in the actual wording of the RFP document.

QUESTION / COMMENT STATE RESPONSE
1. Can the bid document be
submitted via email? If
so, are there any email
submittal instructions?
No, emailed bids are not allowed.
2. The term “recycling” is
not defined in the RFP.
Does TDOT consider
waste -to-energy options
for used motor oil as an
acceptable form of
recycling?
Waste -to-energy is a viable option as long as all
environmental regulations are followed by the contractor and
recycling process is documented.
3. Are there opportunities to
negotiate a price
increase year over year
or is the unit rate locked
in for 5 years? Please see Terms and Conditions provision 6.2 for price
changes.
4. What is TDOT’s
approach to location
servicing schedules and
Contractor efficiencies?
Would TDOT allow the
Contractor to service
multiple TDOT facilities
within the same region in
one trip even though only
1 of those locations was
identified for pickup? TDOT will allow multiple facilities to be serviced on the same
trip even if the service was not requested by each location.
TDOT would require coordination with each location prior to
initiating service . See updated specifications section V.
Pickup Timing
5. The structure of the bid
sheet creates a lot of risk
for potential bidders
because transportation
costs are included in the
motor oil unit rate line TDOT is not willing to separate transportation cost as a
separate charge. TDOT will only request used oil be picked
up when the container is at least 80% full. TDOT also
recommend s setting up pickup schedules based on the
successful bidders other work in the same area. See
updated specifications section V. Pickup Timing

ITB # 40100 -13766 – Amendment # 1 Page 2 of 2
QUESTION / COMMENT STATE RESPONSE
item in the bid sheet. For
example, if TDOT
requests the Contractor
drain 100 gallons from
500, 600, or 1000 gallon
tanks, the Contractor
would not be able to
cover their costs. Would
TDOT consider
separating out
transportation with motor
oil unit rate as separate
line-item costs in the bid
sheet?
6. If contaminated oil is
present and the
Contractor does not
accept the out of spec
fluid, what happens with
the fluid? Does TDOT
expect the Contractor to
remove the fluids? If the contractor does not accept the oil due to contamination
the contractor will need to provide proof of the contamination
and TDOT will use other means to dispose of the used oil.
See updated specifications section II.G.a.
7. Would TDOT provide the
previous contract that
provides unit rates and
incumbent? TDOT’s current contract for this service is contract # 68876
with Northstar Environmental.
Region I cost: .70 cents per gallon
Region II cost: .70 cents per gallon
Region III cost: .60 cents per gallon
Region IV cost: .74 cents per gallon

8. Could you clarify the
source of the oil? Is it
sourced directly from
your sites, or does it
come from citizen or
customer drop -off
locations? The used oil is generated from the maintenance and repair
of state -owned vehicles and equipment. TDOT does not
accept used oil from outside sources.
9. For any of these sites to
you have customer/
citizen drop off or is this
all coming from your
department vehicles? The used oil is generated from the maintenance and repair
of state -owned vehicles and equipment. TDOT does not
accept used oil from outside sources.

2. Delete Used_Oil_Recycling_Specs_final.pdf , in its entirety , and replace it with
Used_Oil_Recycling_Specs_final.pdf _VERSION2 . Revisions of the original speci fications
document are emphasized within the new release. Any sentence or paragraph containing revised or
new text is highlighted.

3. ITB Amendment Effective Date . The revisions set forth herein shall be effective upon release . All
other terms and conditions of this RFP not expressly amended herein shall remain in full force and
effect.