After Action Reports and Improvement Plans - TEMA

Event Description This event is to bid for a one-year contract with two (2) options to renew for Tennessee Emergency Management Agency. Questions are due March 22, 2026, at 2:00 pm Central. Specifications and terms & conditions are attached. Agency Contact: Sharon Pope@tn.gov or 615-741-9588 READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments. The purpose of this Invitation to Bid Event/Source of Supply Event is to establish a term contract (s) to provide: The State of Tennessee, with products and/or services as described in the attached terms, conditions, specifications and price sheet. A term contract means a contract in which a source or sources for supply are established for a specified period of time at an agreed upon price(s). If the Review and bid on this event link included in the e-mail notification does not work, please go to https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-informa tion.html Click on the link that says Bid Opportunities and log in with your vendor ID and password. NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357 Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed. Supplier Portal link: https://supplier.edison.tn.gov/ (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently. General Questions Question UOM Best Worst Response The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann. § 12-12-106." For reference purposes, the list is currently available online at: https://www.tn.gov/generalservices/procurement/central- procurement-office--cpo-/library-/public-information-li brary.html Required: Yes Mandatory Response: NoEvent Details Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 1 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No Response Comments Question UOM Best Worst Response Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption. Required: Yes Mandatory Response: No Response Comments I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid. IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes Required: Yes Mandatory Response: Yes Response Comments Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details: (a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency; (b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) is the Respondent presently indicted or otherwiseEvent Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 2 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and (d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default. Required: Yes Mandatory Response: No Response Comments The respondent shall indicate whether or not they plan to sub-contract: No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor. Yes: The bidder shall list the subcontractor(s): Attach list of additional subcontractors to the bid, including the following for each subcontractor. List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number Required: Yes Mandatory Response: No Response Comments Associated Terms: The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 3 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No Question UOM Best Worst Response Detail the name, e-mail address, mailing address, telephone number, and facsimile number, if applicable, of the person the State should contact regarding the response. Required: No Mandatory Response: No Response Comments Detail the number of years the Respondent has been in business and has been providing the goods or services required by this ITB. Required: Yes Mandatory Response: No Response Comments Associated Terms: Time in business A bidder must have occupied a bona fide place of business with a representative inventory of products or supplies necessary for production of the products for at least one (1) year, must furnish satisfactory evidence of successful completion of comparable contracts for at least three (3) customers within the past two (2) years, and must provide any other evidence required and requested in order to establish evidence of its ability to furnish the products or services in accordance with the terms and conditions and specifications. Enter the length of time in business and provide evidence of the completion of three (3) comparable contracts. Failure to provide at least three (3) comparable contract references with satisfactory quality of service may result in the bid being considered non-responsive and cause for rejection of the bid. Please list the following information: List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website Required: Yes Mandatory Response: NoEvent Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 4 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No Response Comments Question UOM Best Worst Response Provide a statement of whether or not the Respondent has any current contracts with the State of Tennessee or has completed any contracts with the State of Tennessee within the previous five (5) year period. If so, provide the following information for all of the current and completed contracts: (a) the name, title, telephone number and e-mail address of the State contact knowledgeable about the contract; (b) the procuring State agency name; (c) a brief description of the contract¿s scope of services; (d) the contract period; and (e) the contract number. Required: No Mandatory Response: No A file attachment is required to satisfy this question. Your bid will need to be edited online to include attachment responses. Response Comments Provide a narrative description of the proposed project team, its members, and organizational structure along with an organizational chart identifying the key people who will be assigned to deliver the goods or services required by this ITB. Required: Yes Mandatory Response: No A file attachment is required to satisfy this question. Your bid will need to be edited online to include attachment responses. Response CommentsEvent Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 5 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No Question UOM Best Worst Response Provide a brief, descriptive statement detailing evidence of the Respondent¿s ability to deliver the goods or services sought under this ITB (e.g., prior experience, training, certifications, resources, program and quality management systems, etc.). Required: Yes Mandatory Response: No A file attachment is required to satisfy this question. Your bid will need to be edited online to include attachment responses. Response Comments Service Experience, Time in Business, Contracts List the length of time respondent's company has been in business. A respondent must have occupied a bona fide place of business for at least one year with suitable equipment, supplies and a trained staff capable of performing the services requested. List the description of services. Please enter the information for three (3) comparable contracts on-going or completed within the last two (2) years. Comparable Contract List Name/Address of Comparable Contract List the Contact Person List the Phone Number List the Contact Person's Email Address Required: Yes Mandatory Response: No Response Comments Associated Terms: A respondent must have occupied a bona fide place of business for at least one (1) year with suitable equipment, supplies and a trained staff capable of performing the services requested. A respondent must furnish satisfactory evidence of successful completion of comparable contracts for at least three (3) customers within the past two (2) years and any other evidence required and requested in order to establish evidence of its ability to provide services in accordance with the terms and conditions and specifications.Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 6 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No Question UOM Best Worst Response Describe the Respondent¿s form of business (i.e., individual, sole proprietor, corporation, non-profit corporation, partnership, limited liability company) and business location (physical location or domicile). List locations of respondent's offices. Required: No Mandatory Response: No Response Comments Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0 Required: Yes Mandatory Response: No Response CommentsEvent Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 7 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No Line Details Line: 1 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No Description: After Action Report (AAR) for DR-4832 Question UOM Best Worst Response What is the unit price of this item? Required: No Mandatory Response: No Response Comments Line: 2 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No Description: Improvement Plan (IP) for State Response Efforts to DR-4832 Question UOM Best Worst Response What is the unit price of this item? Required: No Mandatory Response: No Response Comments Line: 3 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No Description: After Action Report (AAR) for DR-4898 Question UOM Best Worst Response What is the unit price of this item? Required: No Mandatory Response: No Response CommentsEvent Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 8 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No Line: 4 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No Description: Improvement Plan (IP) for State Response Efforts to DR-4898 Question UOM Best Worst Response What is the unit price of this item? Required: No Mandatory Response: No Response CommentsEvent Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 9 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No Bidder Information Firm Name: Name: Signature: Date: Phone #: Fax #: Street Address: City & State: Zip Code: Email:Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 10 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Each Description: After Action Report (AAR) for DR-4832 Item Specifications Manufacturer: Mfg Item ID: Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM: Item Volume: 0 Volume UOM: Item Weight: 0 Weight UOM: Item Size: Item Color: Shipping Information Schedule: 1 Ship To: Quantity: 1 Due Date: 02/23/2026 Freight Terms: Ship Via: Line: 2 Item ID: Line Qty: 1 UOM: Each Description: Improvement Plan (IP) for State Response Efforts to DR-4832 Item Specifications Manufacturer: Mfg Item ID: Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM: Item Volume: 0 Volume UOM: Item Weight: 0 Weight UOM: Item Size: Item Color: Shipping Information Schedule: 1 Ship To: Quantity: 1 Due Date: 02/23/2026 Freight Terms: Ship Via: Line: 3 Item ID: Line Qty: 1 UOM: Each Description: After Action Report (AAR) for DR-4898Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 11 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No Item Specifications Manufacturer: Mfg Item ID: Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM: Item Volume: 0 Volume UOM: Item Weight: 0 Weight UOM: Item Size: Item Color: Shipping Information Schedule: 1 Ship To: Quantity: 1 Due Date: 02/23/2026 Freight Terms: Ship Via: Line: 4 Item ID: Line Qty: 1 UOM: Each Description: Improvement Plan (IP) for State Response Efforts to DR-4898 Item Specifications Manufacturer: Mfg Item ID: Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM: Item Volume: 0 Volume UOM: Item Weight: 0 Weight UOM: Item Size: Item Color: Shipping Information Schedule: 1 Ship To: Quantity: 1 Due Date: 02/23/2026 Freight Terms: Ship Via:Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 12 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No Appendix B - Terms & Conditions 1.The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading. 2.Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal. If the information will be submitted in writing please mail to the following address: Department of Finance and Administration 312 Rosa L. Parks Ave. 21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243 3.No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination. Last Updated: 08/30/2016Event Details (cont.) Bidder: PUBLIC EVENT DETAILS Submit To: Military Call for Shipping Information United States Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.govPeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013832 Sell RFx 13 Event Round Version 1 1 Event Name After Action Reports and Improvement Plans - TEMA Start Time Finish Time 02/27/2026 10:00:00 CST 04/02/2026 14:00:00 CDT Event Currency: US Dollar Bids allowed in other currency: No