Tennessee CPO ITB 32110-13905

SWC #700 Electrical, HVAC, Plumbing, Boiler, and Chiller Systems Maintenance & Repair Specifications for SWC #700 Electrical, HVAC, Plumbing, Boiler, and Chiller Systems Maintenance & Repair Event # 32110-13 905 Table of Contents Section A – Definitions Section B – Scope of Contract Section C – Exclusions Section D –Job Performance Requirements Section E – General Requirements Section F – HVAC Requirements Section G – Plumbing Preventative Maintenance Section H – Boiler Preventative Maintenance Section I – Chiller Preventative Maintenance Section J – Electrical Preventative Maintenance SWC #700 Electrical, HVAC, Plumbing, Boiler, and Chiller Systems Maintenance & Repair A. Definitions Agency Each State of Tennessee board, commission, committee, department, officer, or any other unit of State government except for those governmental entities identified in Tenn. Code Ann. § 12-3-102(a). ASHRAE The American Society of Heating, Refrigerating, and Air - Conditioning Engineers; the State of Tennessee follows the standards set by this organization. Awarded Contractors shall follow these standards. Authorized User Personnel Any Authorized User employee who is authorized to make decisions for his or her employer’s Facility (e.g., a Facility Administrator or a person designated by the Facility Administrator). Contract Administrator Contractors’ main point of contact at the Central Procurement Office. Contractor Service Personnel A Contractor’s employee designated to perform work at a Facility, e.g. service technician. CPO Central Procurement Office. Authorized User An entity that is authorized to purchase off of this SWC and has requested service (e.g., Tennessee State Agencies; Tennessee local governmental agencies; the board of trustees of the University of Tennessee system, the Tennessee Board of Regents system). See Terms and Conditions for more details. EPA The United States Environmental Protection Agency: the State of Tennessee follows the standards set by this organization. Awarded Contractors shall also follow these standards. Estimate The approximate total cost to complete the work requested. Facility The building, site, or location owned or leased by the State of Tennessee or Authorized Users where work is requested and will be completed. Firm Quote A fixed sell price offered by the Contractor. When a Firm Quote is given, it means that the Contractor offering the quoted price is committing to sell the services at that price for sixty (60) days. Job Log This document shall be used by Contractor Service Personnel to sign in and sign out of a Facility. SWC #700 Electrical, HVAC, Plumbing, Boiler, and Chiller Systems Maintenance & Repair Normal State Operating Hours Monday through Friday, 8:00 a.m. – 4:30 p.m. local, excluding legal State holidays. Contractors must obtain prior written approval from an Authorized User Personnel prior to conducting any work outside of Normal State Operating Hours. OSHA Occupational Safety and Health Administration; the State of Tennessee follows the standards set by this organization. Awarded Contractors shall also follow these standards. Premium Time Rates that apply to services rendered Monday through Friday during the hours of 6:01 p.m. - 6:59 a.m. local time. Premium Time rates also apply to twenty -four (24) hours on Saturday, Sunday, and all legal State holidays. Preventive Maintenance The servicing of equipment for the purpose of maintaining said equipment while still functional to prevent failure or defect. Regular Time Rates that apply to services rendered during the hours of 7:00 a.m. – 6:00 p.m. local time, Monday through Friday, excluding legal State holidays. Specialized Equipment Equipment that cannot be provided by the Contractor but which is necessary to perform services within the Contract ’s scope of work. Specialized Equipment may require a license (s) and/ or qualified operator(s) required for the use of Specialized Equipment. State Building Commission (SBC) Created by the Tennessee Legislature in 1955 (T.C.A. § 4 - 15-101) to oversee construction of all State public buildings. Technical Assistance Any advice, assistance, and training provided by the Contractor to the Authorized User. Trip Charge A single charge per round trip. TOSHA Tennessee Occupational Safety and Health Administration; the State of Tennessee follows the standards set by this organization. Contractors shall also follow these standards. Diagnostic For the purposes of this Contract , if a Contractor is required to visit a job site, pull tools off their truck, and troubleshoot equipment for longer than one (1) hour to provide an estimate, this would be considered as a Diagnostic. Contractor A The Contractor awarded as the main Contractor in a specified county per each job category. Contractor B The Contractor awarded as the first emergency or back- up Contractor in a specified county per each job category. Contractor C The Contractor awarded as the second emergency or back -up Contractor in a specified county per each job category. Contractor D The Contractor awarded as the third emergency or back -up Contractor in a specified county per each job category. SWC #700 Electrical, HVAC, Plumbing, Boiler, and Chiller Systems Maintenance & Repair Contractor E The Contractor awarded as the fourth emergency or back -up Contractor in a specified county per each job category. B.Scope of Contract The purpose of this Statewide Contract (“SWC”) is to establish a network of Contractors to provide commercial and residential maintenance and repair services for five job categories: 1) Electrical, 2) Heating, Ventilation, and Air Conditioning (“HVAC”), 3) Plumbing, 4) Boiler, and 5) Chiller Systems to assist in the day -to-day operation of Facilities across the State. The State intends to award multiple contracts, per job category and per county. Services rendered as a part of this Contract shall comply with all specifications and guidelines in the Terms and Conditions and the se Specifications. The State intends to establish and maintain coverage for up to five (5) Contractors per county for Electrical, HVAC, and Plumbing Systems maintenance and repair and up to three (3) Contractors per county for boiler and Chiller Systems maintenance and repair. This SWC covers Facilities within the State of Tennessee and the Military bases located in Catoosa, Georgia and Fort Campbell, Kentucky. The Contractor shall provide all goods or services required by this Contract to all Tennessee State Agencies and shall also make this Contract available to all Authorized Users, as defined in the Terms and Conditions. This Contract is not limited to the Facilities that are owned or leased by the State or Authorized User at the time of Contract award. The Contractor shall provide all services included in their awarded category or categories to all Facilities within their awarded county or counties as requested by the State. Contractors shall be able to be on site within two (2) hours to all Facilities within their awarded county or counties. The Authorized User shall maintain control of any equipment or system serviced under this Contract and shall have full authority to determine if and when a Contractor may be contacted to perform work. Authorized User Personnel shall make all decisions as to whether the Authorized User’s maintenance department or the Contractor shall perform a repair. Contractor shall use first -quality materials and best commercial practices when performing work. The Contractor shall place the highest priority on energy conservation and shall coordinate all activities with the Authorized User Personnel or their designee for the most economical operation of building(s) equipment or systems. Pursuant to T.C.A. § 12-3-905, all office equipment; appliances; and lighting, heating, and cooling products purchased by State of Tennessee agencies shall be Energy Star qualified; provided, however, that such Energy Star qualified products and systems are commercially available . B.1. Electric Maintenance & Repair: Contractor(s) awarded this category shall provide electrical maintenance and repair services including scheduled maintenance, repairs, additions, retrofits, upgrades, and replacements on all of the following systems: All Lighting Systems High Mast Lighting SWC #700 Electrical, HVAC, Plumbing, Boiler, and Chiller Systems Maintenance & Repair Breakers Light Controls Cables Light Sensors Commissioning Light fixtures Electrical Transformer Metering Electrical Utility Lines Panels Electrical Wiring Poles Fuses Underground Electrical B.2. HVAC Maintenance & Repair: Contractor(s) awarded this category shall provide HVAC maintenance and repair services including scheduled maintenance, preventive maintenance, repairs, additions, retrofits, upgrades, replacements, testing, inspections, calibrations, vibration tests, and eddy current tests on all of the following systems: Air Handlers Refrigeration Units Condenser units Variable Air Volume (VAV) Systems Freezers Variable Refrigerant Flow (VRF) Systems Heat Pumps Walk -in Coolers Ice Makers Walk -in Freezers Motors Water Coolers Multi-splits Water Heaters Pumps Water Source Heat Pumps Repair services for HVAC systems shall include any peripheral equipment that is a component whose function is required for proper operation of the system(s) under contract which may include, electric wiring, insulation, controls, starters, gas piping and fan coils units. B.3. Plumbing Maintenance & Repair : Contractor(s) awarded this category shall provide plumbing maintenance and repair services including scheduled maintenance, repair, additions, retrofits, upgrades, and replacements on all of the following systems: Actuators Operating Systems Grinder Pumps Underground Chilled and Hot Water Mechanical Lines Underground Natural Gas Lines Scope shall also include all plumbing equipment and fixtures to include installation of backflow preventers in State building(s) or grounds. B.4. Boiler Maintenance & Repair: Contractor(s) awarded this category shall provide boiler maintenance and repair services including scheduled maintenance, repairs, additions, retrofits, upgrades, and replacements on all the following systems are considered within scope: All electrical wiring to all boilers Pressure gauge replacement SWC #700 Electrical, HVAC, Plumbing, Boiler, and Chiller Systems Maintenance & Repair Blower motor testing with reports and replacement if needed Pump motor testing and replacement Boiler inspections of all steam, hydronic and domestic units Pump seal replacement Boiler safety relief valve testing and replacement Pump motor and pump testing with reports Boiler vent valve testing and reports Steam trap testing and reporting E stop installation to meet boiler code Testing of all gas valves with reports to make sure valves are sealing. Reports are part of CSD1 report Electrical troubleshooting and replacement Testing of all temperature switches for proper operation with paperwork Flame safeguard testing with paperwork Testing of differential switches on hydronic units with reports Flame safeguard upgrades with the latest equipment Testing of gas pressure high and low for proper working order for safety purpose with reports. This is part of CSD1 inspection Hydronic, steam and domestic gas train CSD 1 inspection with reports Testing of pressure switches on steam boiler for proper operation with paperwork. This is part of CSD1 report Low water controls upgrade and testing with reports Wiring to building management system Loop circuit setting testing and calibration Conduct NOx emission testing per permitted requirements and/or Authorized User specifications Carbon monoxide testing in mechanical areas of direct or associated (non - electrical) combustible equipment Efficient operation of applicable air relief systems (closed loop) a. Contractors shall be able to provide the following services: Boiler and hot water units’ annual inspections which involves draining boiler opening boilers inspecting boilers with reports Repair refractory in firebox of boilers Boiler Tube Replacement Boiler refractory inspection to include cement, brick, and insulation Repair hot spots on boiler and document hot spots with infrared Repair steam, and condensate piping on steam system Repair supply and return piping on hot water system Repair copper piping Repair circulating pumps primary and secondary Repair and test steam traps on steam system Repair air vents on hot water systems Repair condensate feed tanks on steam systems SWC #700 Electrical, HVAC, Plumbing, Boiler, and Chiller Systems Maintenance & Repair Repair blow down systems on steam systems Test and set hydronic flow valves with test reports Repair underground steam and condensate piping Repair underground hot water supply and return piping Natural gas piping Propane piping #2 oil piping Repair steam heat exchangers Repair hydronic heat exchangers Repair domestic heat exchangers Stack exhaust installations and repairs Boiler installations of all types Pipe insulation of all types Permit and working with boiler inspectors Assist the Authorized User during applicable boiler/vessel inspection processes per TDOL requirements Assist the authorized user with corrosion monitoring systems, equipment, and analysis processes when/where applicable Any maintenance and repair work which is required to be done to the boiler shall be in compliance with the Tennessee Department of Labor and Workforce Development Division of Boiler and Elevator Inspection Board of Boiler Rules as published by the Tennessee Secretary of State’s Office, currently available online at https://publications.tnsosfiles.com/rules/0800/0800.htm and Tenn. Code Ann. § 68 - 122-101 et seq. Work requiring an R-Stamp is in scope of the Boiler Maintenance and Repair Job Category. B.5. Chillers and Cooling Towers: Contractor(s) awarded this category shall provide chiller maintenance and repair services including scheduled maintenan