Flooring Installation Services

Flooring Installation Services District seeks quotes for flooring installation in fire stations. Special Flooring Industrial Resinous Finishes flooring wall and ceiling Flooring refinishing and sealing flooring general Tualatin Valley Fire & Rescue 11945 SW 70th Avenue, Tigard, OR 97223 Phone: 503-259-1157, Fax: 503-649-5347 Request for Quote For On-Call Durable Flooring Installation for Fire Stations Trade Services Quote Number: 26-04 Issue Date: March 23, 2026 Quote Deadline: April 10, 2026 @ 4:00 PM Anticipated First Task Order Date: April 27, 2026 The purpose of this request for quote is to obtain competitive quotes from qualified contractors interested in providing on-call durable flooring installation services for Tualatin Valley Fire & Rescue’s (TVF&R and District) Fire Stations. Award: The District intends to award up to three (3) Price Agreements for on-call flooring work (Project) for its 34 fire stations on an as-needed basis. The initial term is one year with option to extend annually, a total of five (5) years. Quotes will be evaluated on unit pricing and product specifications as detailed in Exhibit B: Quote Form. Price Agreements will be awarded to the lowest-priced contractor that meets all technical specifications. The use of these on-call Price Agreements (Agreement) will allow District staff to efficiently retain flooring installation services without a lengthy proposal process for each project resulting in optimum use of staff time and services, higher quality control and more consistent service delivery. Task Orders: During the Agreement term, TVF&R, at its sole discretion, will provide Contractor with written requests or task orders for a specific Project. These requests will include a detailed description of the services and deliverables to be provided, specifications and a time in which to complete requested services; an on-site walk- through will be encouraged. A task order over $100,000 must be approved by the TVF&R Board of Directors. Task Orders will be distributed among the awarded contractors on an even basis, aimed at equalizing the total dollar value of work assigned to each firm over the life of the Price Agreement, subject to the firm’s availability, specialized expertise, and performance. RFQ Documents: On-Call Durable Flooring Installation for Fire Stations Attachment A: Proposer Information Form/Certifications Attachment B: Quote Form Attachment C: References Attachment D: Form of Proposed Price Agreement (see Exhibit C: Sample Task Order) 1. Contractors will submit their Quote pursuant to the instructions of this document. CONTRACTORS ARE SOLELY RESPONSIBLE FOR ENSURING THAT TVF&R RECEIVES ITS QUOTE. LATE QUOTES WILL NOT BE ACCEPTED. Quotes Due: Not later than QUOTE due date: April 10, 2026 @ 4:00 PM Late quotes will not be accepted or considered. Submit quotes to: Trisha.Schultz@tvfr.com Direct Questions to: Trisha.Schultz@tvfr.com Question Deadline Questions must be in writing before April 6, 2026, @ 4:00 PM Page 1 of 20 2. QUOTE REVIEW. Contractors must carefully review this document and are responsible for knowing and understanding the terms, conditions, and specifications. 3. PRICE AGREEMENT. The purpose of this Quote is to establish an On-Call Trade Service Price Agreement between the selected Contractor and TVF&R to provide the required goods and/or services specified. A sample on-call Price Agreement is attached, and its terms and conditions are incorporated by reference. 4. TIME FOR ACCEPTANCE/CONTINGENT OFFER. a. Offer and acceptance. The submitted quote is an offer to enter into a contract. The offer shall be held open by the contractor for TVF&R’s acceptance for a period of sixty (60) calendar days, unless extended in writing. TVF&R's award of a Price Agreement constitutes acceptance of the offer. b. Contingent offer. A contractor shall not make its offer contingent upon TVF&R’s acceptance of any terms and conditions (including specifications) other than those contained in this Quote. 5. QUOTE EVALUATION AND AWARD. a. Evaluation. TVF&R will evaluate all responsive Quotes based on the submittals enclosed. b. Clarification of Quotes. After quotes are received TVF&R may conduct discussions with any contractor for the purpose of clarification to assure full understanding of their quote. c. Award. TVF&R shall award a Price Agreement to the contractor whose quote will best serve the interests for TVF&R, taking into account price as well as considerations including, but not limited to experience, expertise, product functionality, suitability for a particular purpose and contractor responsibility under ORS 279B.110 and the submittal information. 7. CONTRACTOR’S RESPONSIBILITIES. a. General. i. Contractor must assign a single staff person as project manager to work with TVF&R. This person is responsible for assuring that the services provided as outlined in this request for quotes are performed properly. ii. The selected Contractor shall furnish and assume full responsibility for everything required for the orderly progress and proper execution and completion of the work required under the resulting Price Agreement, including the necessary materials, equipment, labor, transportation, facilities, and incidentals. iii. The selected Contractor shall not have any public or private interest and shall not acquire directly or indirectly any such interest which conflicts in any manner with the performance under the resulting Price Agreement. iv. The selected Contractor shall employ only persons duly licensed by the State of Oregon to perform the work required under this Price Agreement for which applicable Oregon Law requires a license. v. Oregon BOLI/PWR Requirements. If a task order exceeds $50,000, as a Public Works project, it is subject to Oregon BOLI Prevailing Wage Rate Laws ORS 279C.800 to 279C.870; Contractor is subject to the rules under Section 8: A. The contractor and its subcontractors will abide by the applicable date as determined by the Task Order date, determination of the minimum wage rates as scheduled and published for this region by the U.S. Department of Labor and the Oregon Department of Labor and will abide by all amendments, decisions, and related regulations of these agencies. Specifically: (i) The Contractor is required to pay workers prevailing wage rates for the Region #2 through the task order term. (ii) If the Contractor fails to pay for labor and services TVF&R can pay and shall withhold these amounts from payments to the Contractor. OAR 839-016-0020(1) (a). (iii) The Contractor is required to pay weekly, holiday (including weekends) and daily overtime as required. OAR 839-016-0020(1) (b). (iv) The most applicable BOLI PWR publication applies to this Price Agreement and is hereby incorporated by reference: https://www.oregon.gov/boli/employers/Pages/prevailing-wage- rates.aspx Page 2 of 20 vi. Public Works Bond. A. Contractors who work on public works projects, subject to the PWR law, are required to file a $30,000 Public Works Bond to be used exclusively for unpaid wages determined to be due by BOLI. Proof of this bond in effect shall be provided to TVF&R prior to Task Order signing, after the award of this quote. B. General Contractors are required to verify that subcontractors have filed a public works bond before permitting a subcontractor to start work on a project. C. ORS 279C.836(7) provides exemptions from the bond requirements for certified disadvantaged, minority, women or emerging small business enterprises. It is the Contractors responsibility to notify TVF&R if an exemption applies to the Contractor. D. The Public Works Bond shall be furnished by a surety company authorized to do business in Oregon. 8. Scope: a. TVF&R seeks square-foot pricing for a durable, easy-to-clean, non-slip flooring system with anti-carcinogenic properties, similar to a Dur-A-Flex or Hybri-Flex seamless resinous coating. b. Carpet, concrete, Marmoleum, sheet vinyl, and LVP will not be considered. c. The proposed system must be a high-performance, seamless resinous floor using cementitious urethane with epoxy or MMA topcoat, offering superior moisture tolerance (99%+ RH), rapid installation, and industrial-grade durability. d. Requirements include: i. Moisture-mitigating design to prevent failures over high-moisture concrete. ii. Durable topcoat. iii. Installation completed within 7-14 business days over concrete. iv. Resistance to thermal shock, chemicals, abrasion; USDA/FDA compliant; hygienic and non-slip. v. Contractor replacement of cove base/trim, thresholds/transitions, and R&R of fixed components (e.g., stalls, doors). TVF&R will move furniture and personal items. vi. Install per manufacturer specifications, including substrate preparation or replacement if needed. vii. Minimal downtime for the fire station crew. e. Work performed during standard hours (8:00–4:30) unless otherwise approved by the District Representative. 9. Enclosures The following are to be returned as the Contractors response by the deadline listed above : ATTACHMENT A: Contractor Certification – Complete all spaces. ATTACHMENT B: Quote Form – Complete all spaces. ATTACHMENT C: References Page 3 of 20 ATTACHMENT A: Contractor Certification Legal Name of Contractor: ____________________________________________________ Mailing Address: __________________________________________________________________________ The Contractor certifies and agrees: The prices in this Quote have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other Quoter relating to the intention to submit a Quote, or the methods or factors used to calculate the prices. The Contractor has read and understands the Contractors Responsibilities and the Trade Services Contract including the insurance requirements. The Contractor has, or has available, the equipment, personnel, materials, equipment, facilities, and equipment as well as the technical and financial ability necessary to complete and execute all Work in a sound and suitable manner for the use specified and intended. The Contractor agrees to execute the formal Price Agreement within ten (10) days from date of notice of award. The Contractor acknowledges that the signer on this Quote is fully authorized to sign on behalf of the firm listed and to fully bind the firm listed to all conditions and provisions thereof. The Contractor will comply with all requirements of local, state, and national laws, and that no legal requirement has been or will be violated in making or accepting this Quote. The Contractor is registered with the Construction Contractors Board: License Number_____________________. The Contractor certifies that it has not discriminated and will not discriminate, in violation of ORS 279A.110, against any minority, women or emerging small business enterprise in obtaining any required subcontract. The Contractor agrees to comply with Oregon tax laws in accordance with ORS 305.385. Respectfully submitted this _______ day of____________________, 20___. Signature: __________________________________ Name: _________________________________ (print) Title: __________________________________ Phone: _________________________________Fax:____________________________ Employer Identification Number: __________________________________________ Construction Contractors Board: License Number_____________________. Page 4 of 20 ATTACHMENT B: QUOTE FORM Legal Name of Contractor: ____________________________________________________ Attach Product Data Sheet if applicable. 1. What is your proposed flooring solution? 2. Describe the maintenance required. 3. What is the lifespan of the solution? 4. What is the timeline to complete the work and how will it be phased? 5. Currently TVF&R uses Coastwide floor cleaner Lemon DC plus Disinfectant Cleaner, please describe how this product will affect the flooring – if at all. Page 5 of 20 Please provide information for the following items. Note required fields are marked with an asterisk*. Product Requirement/Technical Specifications Meets Product Requirement? Yes/No* Product is durable, similar to a Dur-A-Flex or Hybri-Flex seamless resinous coating. The proposed system is a high-performance, seamless resinous floor using cementitious urethane with epoxy or MMA topcoat. Product has moisture-mitigating design to prevent failures over high-moisture concrete, offering superior moisture tolerance (99%+ RH). Product has durable topcoat with industrial-grade durability, nominal thickness of 3/16”. Product installation completed within 7-14 business days over existing/old concrete. Product is resistance to thermal shock, chemicals, abrasion; USDA/FDA compliant; hygienic and non-slip. Product is easy-to-clean, non-slip flooring system with anti-carcinogenic properties. Product can be installed during standard M-F hours (8:00–4:30) unless otherwise approved by the District Representative. Is there a Minimum Hour Charge? ELEMENTS Assumptions: no fixtures in the way for installation, all non-stationary items will be removed from the floor by District, including bathroom stalls, benches, refrigerators, desks and any other non-stationary items in the work area. REGULAR (NOT PW) HOURLY RATE* UNIT OF MEASURE?* Preparation (removing the transitions, thresholds, doorjambs, baseboards and cove base, removal of existing flooring, prepare concrete for installation.) $ Installation (includes finishing product). $ Reinstalling and/or replacing the transitions, thresholds, doorjambs, baseboards and cove base. Equipment Rental Costs (list below) DAILY RATE* N/A N/A N/A N/A N/A TVF&R will not accept additional fees or costs other than those listed above, unless approved in writing. Page 6 of 20 ATTACHMENT C: REFERENCES Name of Contractor: ____________________________________________________ The information provided in this form is part of TVF&R’s inquiry concerning Contractor responsibility.