RFP fir MMRC Family & Informant Interviewer for Public Health Division

RFP fir MMRC Family & Informant Interviewer for Public Health Division MATERNAL MORTALITY AND MORBIDITY REVIEW COMMITTEE (MMRC) FAMILY AND INFORMANT INTERVIEWER RFP 6193 OregonBuys# S-44300-00016246 DAS Procurement Services, Version 4.5 March 31, 2023 Page 1 of 73 STATE OF OREGON COVER PAGE Oregon Health Authority Is issuing this Request for Proposals (RFP 6193) under OregonBuys Bid Number [OREGONBUYS BID NUMBER] S-44300-00016246 for MATERNAL MORTALITY AND MORBIDITY REVIEW COMMITTEE (MMRC) FAMILY AND INFORMANT INTERVIEWER Date of Issue: March 13, 2026 Opening Date and Time: April 27, 2026 Single Point of Contact (SPC): Mark Bustamante Address: 500 Summer Street NE, E-03 City, State, Zip Salem, OR 97301 E-mail: mark.bustamante@odhsoha.oregon.gov The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status. RFP 6193 OregonBuys# S-44300-00016246 DAS Procurement Services, Version 4.5 March 31, 2023 Page 2 of 73 TABLE OF CONTENTS SECTION 1: GENERAL INFORMATION ........................................................................................................ 4 1.1 INTRODUCTION ................................................................................................................................................................................................... 4 1.2 SCHEDULE ............................................................................................................................................................................................................... 4 1.3 SINGLE POINT OF CONTACT (SPC) .......................................................................................................................................................... 5 SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE ............................................................................... 5 2.1 AUTHORITY AND METHOD .......................................................................................................................................................................... 5 2.2 DEFINITION OF TERMS ................................................................................................................................................................................... 5 2.3 OVERVIEW AND PURPOSE ........................................................................................................................................................................... 5 2.4 SCOPE OF WORK/SPECIFICATIONS ........................................................................................................................................................ 7 SECTION 3: PROCUREMENT REQUIREMENTS ........................................................................................ 10 3.1 MINIMUM QUALIFICATIONS .................................................................................................................................................................... 10 3.2 Technical proposal ........................................................................................................................................................................................... 10 3.4 PROPOSAL REQUIREMENTS ..................................................................................................................................................................... 14 SECTION 4: SOLICITATION PROCESS .......................................................................................................... 15 4.1 PUBLIC NOTICE ................................................................................................................................................................................................. 15 4.2 PRE-PROPOSAL CONFERENCE ................................................................................................................................................................ 15 4.3 QUESTIONS / REQUESTS FOR CLARIFICATIONS ......................................................................................................................... 15 4.4 SOLICITATION PROTESTS .......................................................................................................................................................................... 16 4.5 PROPOSAL DELIVERY OPTIONS ............................................................................................................................................................. 17 4.6 PROPOSAL MODIFICATION OR WITHDRAWAL ........................................................................................................................... 17 4.7 PROPOSAL DUE ................................................................................................................................................................................................. 17 4.8 PUBLIC OPENING ............................................................................................................................................................................................. 17 4.9 PROPOSAL REJECTION ................................................................................................................................................................................. 17 4.10 EVALUATION PROCESS ................................................................................................................................................................................ 18 4.11 POINT AND SCORE CALCULATIONS ..................................................................................................................................................... 20 4.12 RANKING OF PROPOSERS .......................................................................................................................................................................... 20 SECTION 5: AWARD AND NEGOTIATION .................................................................................................. 21 5.1 AWARD NOTIFICATION PROCESS ......................................................................................................................................................... 21 5.2 INTENT TO AWARD PROTEST ................................................................................................................................................................. 21 5.3 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENT ............................................................................... 22 5.4 CONTRACT NEGOTIATION ........................................................................................................................................................................ 23 SECTION 6: ADDITIONAL INFORMATION ................................................................................................. 23 6.1 CERTIFIED FIRM PARTICIPATION ........................................................................................................................................................ 23 6.2 GOVERNING LAWS AND REGULATIONS ........................................................................................................................................... 24 6.3 OWNERSHIP/PERMISSION TO USE MATERIALS ......................................................................................................................... 24 6.4 CANCELLATION OF RFP; REJECTION OF PROPOSAL; NO DAMAGES. ............................................................................. 24 6.5 COST OF SUBMITTING A PROPOSAL ................................................................................................................................................... 24 6.6 STATEWIDE E-WASTE/RECOVERY PROCEDURE ....................................................................................................................... 25 6.7 RECYCLABLE PRODUCTS ............................................................................................................................................................................ 25 RFP 6193 OregonBuys# S-44300-00016246 DAS Procurement Services, Version 4.5 March 31, 2023 Page 3 of 73 LIST OF ATTACHMENTS ATTACHMENT A SAMPLE CONTRACT ATTACHMENT B DISCLOSURE EXEMPTION AFFIDAVIT ATTACHMENT C PROPOSER INFORMATION AND CERTIFICATION SHEET ATTACHMENT D REFERENCE CHECK FORM ATTACHMENT E PRICE PROPOSAL FORM ATTACHMENT F COBID CERTIFICATION / OUTREACH PLAN ATTACHMENT G RESPONSIBILITY INQUIRY RFP 6193 OregonBuys# S-44300-00016246 DAS Procurement Services, Version 4.5 March 31, 2023 Page 4 of 73 SECTION 1: GENERAL INFORMATION 1.1 INTRODUCTION The State of Oregon, acting by and through the Oregon Health Authority’s (OHA) Public Health Division (PHD), Family and Child Health Section, (“Agency”), is issuing this Request for Proposal, (RFP), under the provisions of ORS 279B.060 for Family and Informant Interviewer Services for the Maternal Mortality and Morbidity Review Committee (MMRC) (Committee). The Agency is in need of Family and Informant Interviewer services to conduct interviews with families and others (e.g., a diverse array of professionals including medical examiners, coroners, police, social service agencies, hospital staff, community birth workers and other relevant social connections who have knowledge of circumstances surrounding the death of a person that was pregnant at their time of death or within one year of pregnancy) related to the decedents and prepare written narratives and verbal presentations to the Committee about each case that meets program requirements. This position holds a great deal of responsibility to ensure the protection and confidentiality of the information gathered, both in their office environment and in the field. It requires an individual with a health services background (e.g., medicine, nursing, clinical psychology, social work, applied epidemiology) who has had extensive experience and training in conducting structured interviews with persons who have potentially experienced trauma. Additional details on the Scope of the goods or services or both are included in the Scope of Work section. OHA will award one Contract from this RFP with a term of 5 years and a maximum not-to- exceed compensation limit estimated to be $97,500/per year. If a Contract is awarded, OHA shall award a Contract to the highest ranked responsive and responsible Proposer. See Section 5 Proposal Evaluation. Proposer understands and accepts the requirements of this RFP. By submitting a Proposal, Proposer agrees to be bound by terms and conditions in Attachment 5 Sample Contract and as modified by any Addenda, except for those terms and conditions that OHA has reserved for negotiation, as identified in this RFP as a condition to submitting a Proposal for this RFP. 1.2 SCHEDULE The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. N/A denotes that event is not applicable to this RFP. RFP 6193 OregonBuys# S-44300-00016246 DAS Procurement Services, Version 4.5 March 31, 2023 Page 5 of 73 Event Date Time Questions / Requests for Clarification Due April 3, 2026 4:00 PM Answers to Questions / Requests for Clarification Issued (approx.) April 11-April 18, 2026 RFP Protest Period Ends 7 calendar days prior to RFP Opening Opening (Proposal Due) See RFP cover page Opening of Proposal April 27, 2026 8:00 AM Issuance of Notice of Intent to Award (approx.) May 11, 2026 Award Protest Period Ends 7 calendar days after Notice of Intent to Award 1.3 SINGLE POINT OF CONTACT (SPC) The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information. Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether about the technical requirements of the RFP, contractual requirements, the RFP process, or any other provision. SECTION 2: AUTHORITY , OVERVIEW, AND SCOPE 2.1 AUTHORITY AND METHOD Agency is issuing this RFP pursuant to its authority under ORS 279A.050 and ORS 413.033 Agency is using the Competitive Sealed Proposal method, pursuant to ORS 279B.060 and OAR 137-247-0260. Agency may use a combination of the methods for Competitive Sealed Proposals, including optional procedures: a) Competitive Range; b) Discussions and Revised Proposals; c) Revised Rounds of Negotiations; d) Negotiations; e) and Best and Final Offers. 2.2 DEFINITION OF TERMS For the purposes of this RFP, capitalized words are defined in OAR 125-246-0110 or as defined below. Terminology specific to the OregonBuys system may be found at: OregonBuys_ Contract means the contract or contracts awarded from this RFP. Contractor means the Proposer selected through this RFP to enter into Contracts with OHA to perform the Work described in Section 2.4 Scope of Work. 2.3 OVERVIEW AND PURPOSE RFP 6193 OregonBuys# S-44300-00016246 DAS Procurement Services, Version 4.5 March 31, 2023 Page 6 of 73 2.3.1 Agency Overview and Background The Oregon Health Authority is the organization at the forefront of lowering and containing costs, improving quality, and increasing access to health care in order to improve the lifelong health of Oregonians. OHA is responsible for most state health services and for implementing the health care reforms in House Bill 2009. OHA is overseen by the nine-member citizen Oregon Health Policy Board working toward comprehensive health and health care reform in our state. The OHA mission is helping people and communities achieve optimum physical, mental and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cos