RFA-CS1053-22-Administration of Youth Grants for Competitive Soccer
Federal opportunity from Marion County. Place of performance: OR. Response deadline: May 31, 2022.
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View more for this contract3 more WD matches and 29 more rate previews.↓
Point of Contact
Agency & Office
Description
RFA-CS1053-22-Administration of Youth Grants for Competitive Soccer
Files
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BidPulsar Analysis
A practical, capture-style breakdown of fit, requirements, risks, and next steps.
Marion County is soliciting offers under “RFA-CS1053-22-Administration of Youth Grants for Competitive Soccer.” The response deadline is 2022-05-31T16:00:00+00:00. Based on the title/description, the buyer likely needs an organization to administer youth grant funds tied to competitive soccer, including program operations and grant management functions. The notice text provided is extremely limited, so bidders should confirm scope, eligibility, and administrative responsibilities before committing bid resources.
Select a provider to administer a youth grants program related to competitive soccer for Marion County (RFA-CS1053-22), likely covering intake/eligibility, award decisions or support, disbursement oversight, compliance, and reporting.
- Organizations with demonstrated grant administration capability for youth sports or community programs.
- Fiscal agents/nonprofits experienced in managing pass-through funds and compliance/reporting.
- Sports foundations or community program administrators with experience supporting competitive soccer participation.
- Grant program administration for youth competitive soccer grants (end-to-end management).
- Application intake and processing (receiving, organizing, tracking submissions).
- Eligibility verification and documentation handling (as defined by the RFA).
- Award administration workflow (notifications, agreements, disbursement coordination/controls).
- Financial tracking and reconciliation for grant funds (ledgering, audit-ready records).
- Compliance monitoring and recordkeeping for recipients (as required by Marion County).
- Program reporting to Marion County (status, outcomes, spending summaries).
- Stakeholder support (responding to applicant/recipient questions, issue resolution).
- Signed offer/response to RFA-CS1053-22 per Marion County instructions.
- Technical narrative describing how you will administer youth grants for competitive soccer (process, staffing, controls).
- Relevant past performance examples specifically in grant administration (ideally youth sports/community grants).
- Staffing plan and key personnel roles for grant intake, compliance, finance, and reporting.
- Program management approach: timelines/cycle management aligned to the County’s grant calendar.
- Financial management approach: internal controls, segregation of duties, disbursement tracking, and audit support.
- Reporting samples or templates (status reports, expenditure reports) if allowed.
- Exceptions/assumptions list tied to unclear scope items (only if permitted by the RFA).
More BidPulsar strategy notesCompliance, pricing, teaming, risks, questions, and coverage notes
- Deadline: responses due by 2022-05-31T16:00:00+00:00.
- Ensure your response references the RFA identifier exactly as stated: RFA-CS1053-22.
- With scope details missing, propose a clear admin-fee structure tied to measurable drivers (e.g., per-application processed, per-award administered, or fixed fee per grant cycle), and include optional pricing for increased volume or additional reporting.
- If allowed, separate base administration services from add-ons (enhanced compliance monitoring, expanded outreach, additional data reporting) to reduce risk from unclear requirements.
- Consider partnering with a local youth soccer organization for outreach/applicant support while keeping financial controls and grant compliance centralized with the prime.
- Use a bookkeeping/audit-support subcontractor if your organization lacks dedicated grants accounting capacity, ensuring clear segregation of duties.
- Scope ambiguity: only the title/description is provided; responsibilities (award decision authority, disbursement mechanics, outreach expectations) are unknown and could expand materially.
- Compliance/audit risk: administering grants typically requires stringent documentation and financial controls; unclear County requirements increase delivery risk.
- Schedule risk: without posted date/period of performance, staffing ramp and first grant-cycle timelines are uncertain.
- What are the total funds available for youth grants and the expected number of awards/applications per cycle?
- What is the administrator’s authority—do we make award recommendations, final decisions, or only process and manage after County selection?
- What are the eligibility criteria for youth, clubs/teams, and allowable costs (fees, travel, equipment, tournament costs, etc.)?
- How will funds be disbursed (reimbursement vs. upfront), and what financial controls/reporting formats does Marion County require?
- What reporting cadence and outcome measures does Marion County expect (participation, equity/access, performance, geographic distribution)?
- What is the period of performance and anticipated grant cycle schedule?
- Are there required forms, templates, or specific submission instructions (portal, OregonBuys steps, attachments) for RFA-CS1053-22?
Some notices publish limited source detail. Confirm these points before final bid/no-bid decisions.
- Evaluation criteria and scoring method
- Statement of work and specific administrative responsibilities
- Grant funding amount and expected application/award volumes
- Period of performance and grant cycle schedule
- Submission instructions and required forms/attachments
- Pricing format required by the County (fixed fee vs. rate-based vs. percentage)
- Compliance requirements (financial controls, audit, reporting standards)
- Eligibility rules and allowable/ unallowable costs for grants
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