Statewide Shelter Program - Regional Coordinators
Federal opportunity from Housing and Community Services Department. Place of performance: OR. Response deadline: Dec 10, 2025.
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Point of Contact
Agency & Office
Description
Statewide Shelter Program - Regional Coordinators
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BidPulsar Analysis
A practical, capture-style breakdown of fit, requirements, risks, and next steps.
The Oregon Housing and Community Services Department has posted an opportunity titled “Statewide Shelter Program - Regional Coordinators” (Notice ID: state_or_oregonbuys__S-91400-00014184). The brief indicates the work centers on providing “Regional Coordinators” supporting a statewide shelter program, but no additional scope details are provided. The response deadline is 2025-12-10T15:00:00+00:00, so bidders should plan capture and teaming decisions around that date. Because the notice contains only the title/one-line description, bidders should quickly retrieve the full solicitation from OregonBuys (or the buyer’s referenced documents) before investing heavily in pricing and staffing assumptions.
Acquire regional coordination capacity to support implementation/operations of a “Statewide Shelter Program,” presumably across multiple regions within Oregon, via contracted Regional Coordinator roles.
- Organizations with demonstrated program coordination capability in shelter/housing services (regional field operations)
- Firms able to staff multiple Regional Coordinator positions across Oregon regions (if required by the full solicitation)
- Nonprofits or consulting firms experienced supporting public-sector housing/shelter initiatives for state agencies
- Provide Regional Coordinator staffing/services for a statewide shelter program (details not provided in brief)
- Coordinate program activities at the regional level (specific duties, regions, and deliverables not provided in brief)
- Acknowledgement of Notice ID: state_or_oregonbuys__S-91400-00014184
- Technical approach for delivering “Regional Coordinators” to support the Statewide Shelter Program (as defined in the full solicitation)
- Staffing plan and resumes for proposed Regional Coordinators (if requested in the full solicitation)
- Management/oversight approach for statewide coverage and regional coordination
- Cost/price proposal aligned to the state’s instructions (rate sheets or fixed-price, per the full solicitation)
- Completed required forms and certifications (as specified in the full solicitation)
More BidPulsar strategy notesCompliance, pricing, teaming, risks, questions, and coverage notes
- Response deadline provided in the brief: 2025-12-10T15:00:00+00:00
- Agency is Oregon Housing and Community Services Department; ensure registration/response submission complies with OregonBuys instructions (not included in brief)
- Do not finalize pricing assumptions until the full solicitation confirms: number of coordinator FTEs, regions, travel expectations, on-call requirements, and contract type
- Prepare to price primarily around labor (Regional Coordinator roles), plus travel/expenses if statewide regional coverage is required
- Consider teaming with Oregon-based shelter/housing service nonprofits for regional presence and relationships, if the solicitation emphasizes local coordination
- Use staffing/recruiting partners if rapid hiring across multiple regions is required by the full solicitation
- Insufficient scope detail in the notice brief: high risk of mis-scoping staffing levels, geographic coverage, and deliverables without the full solicitation
- Unknown place of performance and travel requirements could materially change cost and feasibility
- Unknown evaluation criteria may heavily weight specific shelter-program experience, local presence, or past performance with state agencies
- How many Regional Coordinators are required, and what are the defined regions/coverage areas for the Statewide Shelter Program?
- What are the required duties and deliverables for Regional Coordinators (e.g., training, site visits, data reporting, provider support)?
- What is the expected work modality (on-site in regions vs. remote), and what travel frequency/expense reimbursement rules apply?
- What is the contract type and period of performance for this requirement?
- What are the minimum qualifications and compliance requirements for coordinator staff (background checks, certifications, language requirements)?
- What are the evaluation factors and relative weights (technical vs. price vs. experience/local presence)?
Some notices publish limited source detail. Confirm these points before final bid/no-bid decisions.
- Full solicitation document/specifications (scope, regions, deliverables, staffing quantities)
- Solicitation number and notice type
- Posted date and Q&A schedule
- Place of performance and travel requirements
- Period of performance (start/end) and contract type
- Evaluation criteria and submission instructions
- Required forms, certifications, and insurance terms
- Budget ceiling/estimated quantity or not-to-exceed value
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