Workforce Talent and Development Board Continuous Improvement Committee Assessment 2026

Workforce Talent and Development Board Continuous Improvement Committee Assessment 2026

Consult Services

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State of Oregon



Workforce Talent and Development Board Continuous
Improvement Committee Assessment 2026

Formal Request for Proposal: OregonBuys #S-52500-00016064
HECC #25-194
Date of Issue: 02/18/2026 Closing Date 03/19/2026 at 3:00 PM Pacific Time



Single Point of Contact (“SPC”): Derek Dizney derek.dizney@hecc.oregon.gov and copy
HECC.procurement@hecc.oregon.gov

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1. INTRODUCTION
The Oregon Workforce and Talent Development Board (“WTDB”) strives to ensure
equitable prosperity for all Oregonians. To realize this vision, the WTDB's mission is to
empower Oregon's workforce and employers by informing and shaping an inclusive,
coordinated training and education system responsive to their needs. WTDB enables the
mission by:
• Leading and communicating a long-term vision for Oregon that anticipates and acts
on future workforce needs.
• Partnering with workforce, education, and training organizations including Local
Workforce Development Boards (“LWDBs”).
• Advising the Governor and the legislature on workforce policy and plans.
• Aligning workforce policy, resources, and services with employers, education,
training, and economic development.
• Identifying barriers, providing solutions, and avoiding duplication of services.
• Providing accountability among public workforce partners.
• Sharing best practices and innovative solutions that are scalable statewide and
across multiple regions within the entire.
• Promoting transparency through public meetings.
• Promoting continuous improvement and mission/vision alignment.
WTDB’s Continuous Improvement Committee (“CIC”), acting by and through the Higher
Education Coordinating Commission’s (“HECC’s”) Office of Workforce Investments
(“OWI”) intends to award one contract to a successful proposer with an estimated term of
12 months. HECC reserves the right to amend the resulting Contract for related services and
time as HECC determines necessary. The estimated cost for the work is $200,000. Travel
expenses will not be allowable cost.
HECC is conducting this intermediate procurement under the authority of Oregon Laws 2025,
Chapter 384, Section 4 and ORS 350.075.
This project will be completely or partially funded with state and federal funds.
2. BACKGROUND
Oregon’s CIC is a collaboration between the WTDB and LWDBs. The CIC’s charge is to assess
the effectiveness of Oregon’s public workforce development system or WorkSource Oregon
(“WSO”). WSO is a network of public and private partners who work together to effectively
respond to workforce challenges through high-quality services to individuals and businesses,
resulting in job attainment, retention, and advancement. The CIC is charged with identifying
and contracting with an independent, third-party entity to conduct a biennial assessment and
develop recommendations (“CIC WSO Assessment”). The CIC is the result of an Oregon
legislative initiative (Senate Bill 623, 2021).
In 2007, Oregon set a goal for integrated service delivery within WSO involving co-location of
multiple partners within WSO and the adoption of businesses and job seekers as primary WSO
customers. In 2013, Governor Kitzhaber issued Executive Order No. 13-08 which
strengthened roles and responsibilities for LWDBs, charged state agencies that administer
workforce programs to align themselves, and designated the Oregon Workforce Investment

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Board, now the WTDB, as an independent advisory body to the Governor to ensure progress
and accountability at both the state and local levels.
The Workforce Innovation and Opportunity Act (“WIOA”), was signed into law in July 2014.
This legislation, in addition to Executive Order No. 13-08 and related efforts in Oregon,
resulted in a renewed vigor around workforce system redesign. The Oregon Workforce
Partnership, in partnership with the Oregon Employment Department (“OED”) and HECC
Office of Workforce Investments (“OWI”), chartered a project to establish a statewide
framework for consistent workforce service delivery throughout Oregon. This resulted in the
adoption of the WSO Operational Standards in 2017 and added more partners into the WSO
system. The WSO Operational Standards 2.0 provide the minimum-level content/services(s)
required to be available via all WSO centers as we work toward development of a seamless
customer-facing service delivery system.
3. THE PROJECT DESCRIPTION AND SCOPE
A. Description

The WTDB’s CIC, acting by and through HECC’s Office of Workforce Investments, is
seeking a firm to conduct a biennial comprehensive assessment of the WSO system as
outlined in Senate Bill 623, 2021. As described in the Bill, the “comprehensive assessment
shall include a review of the workforce programs and services administered by the
following entities through the public workforce system.” The entities are those Oregon
agencies and organizations who are identified in WIOA as partners in the One-Stop
Delivery System (WIOA, Section 121):

a. Higher Education Coordinating Commission;
b. Local workforce development boards;
c. Employment Department;
d. Commission for the Blind;
e. Department of Human Services, including Oregon Department of Self Sufficiency
and Vocational Rehabilitation Program;
f. Housing and Community Services Department; and
g. Other entities deemed appropriate by the CIC.

The comprehensive assessment shall include a review of the workforce programs and
services administered by the following entities through the public workforce system:

a. The Higher Education Coordinating Commission;
b. Local workforce development boards;
c. The Oregon Employment Department;
d. The Oregon Commission for the Blind;
e. The Oregon Department of Human Services, including Oregon Department of Self
Sufficiency and Vocational Rehabilitation Program;
f. The Oregon Housing and Community Services Department; and
g. Any other entities deemed appropriate by the CIC.

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The Successful Proposer should assess the public workforce system’s performance in:

1) Advancing racial justice, equity, diversity, access, and inclusion through the
programs and services delivered through the public workforce system;
2) Aligning state and local efforts to improve the public workforce system in Oregon;
3) Supporting improvements that create a more comprehensive public workforce
system;
4) Providing quality employment experiences and equitable outcomes for job
seekers and businesses participating in workforce programs;
5) Improving the quality of workforce resources, programs, and services made
available through the public workforce system and the transparency of
information regarding performance metrics and outcomes related to those
resources, programs, and services; and
6) Building on any current workforce program assessments that are required by law.

Per 6) above, the assessment should build on prior comprehensive assessments
commissioned by the Continuous Improvement Committee through HECC, including:

• 2021 CIC Initial Assessment
• 2022 WSO Governance Assessment Report (with focus on Pillar 4 Findings and
Recommendations)
• 2024 WSO Continuous Improvement Assessment Full Report

Contractors should consider where reassessment is and is not needed, gaps in prior
assessments, and where and how recommendations from prior assessments have or
could be implemented.
4. TASKS AND DELIVERABLES
The proposed Tasks and Deliverables below are examples of what HECC thinks it may want.
Proposer should use their experience and expertise to propose how the work shall progress.
Task #1: Review Documents
The Successful Proposer's first task should be to conduct a review of documents. At a
minimum, the informational documents reviewed should include:

1. Senate Bill 623 (2021 Regular Session)
2. 2021 CIC Initial Assessment
3. 2022 WSO Governance Assessment Report (with focus on Pillar 4 Findings and
Recommendations)
4. 2023 System Definition
5. 2024 WorkSource Oregon Assessment
6. WSO Operational Standards 2.0
7. Oregon WIOA Performance Data
8. 2025 Governor’s Letter on Performance Measures to the WTDB

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9. Current WTDB work on performance measures and WTDB data reporting from Governor
Kotek
10. Current WTDB Strategic Plan and Scorecard
11. Any additional documents mutually determined by the parties
The above documents will be provided to the Successful Proposer on or before execution of the
Contract. This review should identify where reassessment is and is not needed, gaps in prior
assessments, which prior recommendations have been implemented, which continue to face
barriers, and what conditions, action steps, and accountability processes are needed to enable
and accelerate systemwide improvement.
Deliverable: Email confirmation that Successful Proposer has reviewed the above document(s)
and any additional materials to inform its strategy and approach to completing the remainder of
tasks and deliverables.
Deadline: As soon as possible following contract execution.

Task #2: Virtual Kickoff Meeting and Project Plan
The Successful Proposer will facilitate a virtual kickoff meeting with the CIC and any other key
interested parties as determined by HECC in its sole discretion. This kickoff meeting is to be
scheduled as soon as possible after the review of documents in Task #1. The goal of this initial
meeting is to ensure all parties are aligned with the goals and scope of the Project to accelerate
the implementation of prior recommendations, reveal additional opportunities with
recommendations for operational improvements, and strengthen system development. The
Successful Proposer will explore and discuss the documents reviewed in Task #1, and discuss
questions, themes, and gaps it has identified.
The Successful Proposer will present and discuss its draft Project Plan including proposed
deliverables, timelines, and deadlines. The parties will determine the necessary responsibilities
and ensure the CIC and any other key interested parties are clear on the roles they will play in
this process, including as they relate to decision-making and an improved and prescriptive
transparency and accountability process.
This discussion will present an opportunity for questions, anticipated challenges, and
adjustments of the Project Plan as needed. Following this project kickoff, The Successful
Proposer will revise, finalize, and submit to HECC for approval the Project Plan, including
deliverables, timeline, and deadlines. The Project Plan should include a preliminary
implementation framework that defines how each major recommendation will be advanced,
with clear milestones and success indicators, and a formal, transparent accountability process.
Deliverables:
1. Kick-Off Meeting held.
2. Project Plan Submitted to HECC for review and approval
Deadline: Within 14 days of completion of Task #1.

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Task #3: Data Gathering
A. Convenings
The Successful Proposer will implement its HECC-approved Project Plan by first designing a
customized outreach strategy that generates meaningful feedback on improvement
implementation barriers, enablers, and practical solutions. The Successful Proposer shall
lead and facilitate multiple in-person convenings of WSO partners to be hosted by a
minimum of five partners from these local regions/communities across the state (at least
one per the regions below):
1. Frontier (counties covered by Eastern Oregon Workforce Investment Board and
Northwest Oregon Works)
2. Rural (counties covered by Southwest Oregon Workforce Investment Board, Rogue
Workforce Partnership, East Cascades Works.
3. Mid-metro (counties covered by Lane Workforce Partnership and Willamette
Workforce Partnership)
4. Metro (counties covered by Worksystems and Clackamas Workforce Partnership)
5. To be determined from the above list by the Continuous Improvement Committee.
There are nine local workforce areas, and HECC prefers more convenings than the
minimum of five. These partners must include at least one of each of the following:
i) a WSO Center (including the relevant Local Leadership Team),
ii) a local workforce board,
iii) a community college,
iv) an economic development organization, and
v) a business/industry organization (e.g. Chamber, etc.).
Attendance by a diverse and representative mix of existing and potential customers
including job seekers (adults and youth/students) and businesses/employers is required
and a top-priority goal of this Project. Feedback collected by the Successful Proposer will be
used to co-design improvement actions, including but not limited to a formal Accountability
Process Map. Final selection of the specific organizations will be determined by the CIC or a
WSO Assessment CIC subcommittee.
B. Information Gathering and Strengths, Weaknesses, Opportunities and Threats
(“SWOT”) Scan
The Successful Proposer will interview leaders, participants, current and previous
customers, protentional customers, and others to gather qualitative and quantitative input
to inform a cost benefit, program impact (promising, best, and struggling practices) analysis

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from a variety of different workforce system integration/alignment efforts across the state,
and to identify effective implementation practices and system conditions that lead to
measurable improvement. Results of this analysis will include an inventory of where Oregon
is consistent across the state and where there are tangible differences in system integration
and alignment efforts that are positively and negatively impacting the quality and overall
value of customer service delivery.
The Successful Proposer will also assess improvement recommendations that have been
implemented as provided in the 2024 WSO CIC Assessment. HECC believes this information
should be gathered via focus groups, surveying, convenings, and other methods the
Successful Proposer recommends, and must include at a minimum, the relevant Governor’s
Policy Advisor(s), the business and employer community, the Workforce System Executive
Team, the WTDB members, the CIC, the Oregon Workforce Partnership, and others as
determined by the CIC.
The Successful Proposer will develop an Implementation-to-Completion Matrix for each
recommendation, identifying implementation stage, barriers encountered, lessons learned,
and next opportunities for acceleration. Findings will highlight successful local practices that
can be scaled statewide.
C. Design Work Sessions on Assessment and Recommendations Validation
The Successful Proposer will design and facilitate at least two design work sessions with the
CIC and partners to validate its findings, and to co-develop implementation strategies, tools,
and frameworks. The Successful Proposer will examine each opportunity, cause, and
potential solutions throughout the validation of the assessment with an emphasis on
actionable levers such as policy, data sharing, transparency, accountability, governance,
funding, and capacity development.
Deliverables: The Successful Proposer will:
1. Lead not less than five convenings/engagements with five or more local areas/regions
across the state to include frontier, rural, mid-metro and metro areas.
2. Lead, coordinate, and convene nine partner-hosted events at key partners locations.
3. Gather SWOT information (including in person, paper survey) and analysis conducted at
the nine partner-hosted events noted above. Findings and analysis will be integrated
into the Draft Report described below.
4. Submit a Draft Report Outline and Draft Report for CIC review, revision (if determined
by HECC or CIC), and approval.
5. Host additional virtual and in-person feedback sessions as the parties mutually agree are
necessary.
6. Host and facilitate two virtual and/or in-person design work sessions with CIC.
Deadline: To be determined.

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Task #4: Development of 2026 CIC WSO Assessment Report
The Successful Proposer will:
Co-develop a WSO System Improvement Plan (“SIP”) with the CIC that translates validated
findings into actionable next steps, with clear expectations, owners, timelines, and
accountability measures to ensure the entire WSO System is answerable for defined results.
This SIP will be developed through an iterative process among members of the CIC, CIC
Staff, HECC, and the Successful Proposer. The Successful Proposer and the CIC will mutually
define the elements of the report.
The SIP may include, but is not limited to the following elements:
i) Executive Summary
ii) Key themes and implications from analysis and interested party outreach
iii) Identification of current successes in the WSO System and potential
scalability and replication statewide
iv) Identification of current challenges in the WSO system
v) Implementation priorities and strategies to achieve measurable system
improvement within the next 12–24 months with clear milestones
vi) Next steps, identified owners, timeline for implementation, and expected
performance indicators
vii) Summary of recommendations and considerations
viii) Successful Proposer will facilitate at least three additional meetings of the
CIC as it determines necessary to prioritize implementation strategies,
confirm ownership, memorialize a formal, transparent process of
accountability, and finalize the continuous improvement work plan.
ix) Successful Proposer will present on the final report to the Executive Branch
of relevant WSO state agencies, the legislature, the Governor, and the WTDB.
HECC anticipates this will comprise of four presentations to the
aforementioned entities, and the format (e.g. in-person versus virtual) will
be determined by HECC in its sole discretion.
In addition to the above, the Successful Proposer will also develop:
i) Local Improvement Toolkit. This toolkit should enable regional and local
partners to lead continuous improvement efforts within their own service
delivery systems. The toolkit should translate statewide findings and
priorities into actionable, locally adaptable tools rather than requiring local
partners to independently design solutions. The toolkit should include, at
minimum:

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• Templates for local improvement or action plans
• Examples or models of successful partner process or coordination
changes
• Interested party and community engagement planning tools
• Self-assessment or diagnostic worksheets for local systems
• Guidance materials supporting continuous improvement practices
The final toolkit should be practical, user-friendly, and designed for direct
adoption by local partners with minimal additional technical assistance.
ii) Statewide Implementation Roadmap. This document should design a
phased implementation roadmap outlining a recommended sequence for
implementing improvement strategies statewide. The roadmap should
recognize that successful implementation requires trust-building, interested
party engagement, and readiness development prior to system changes.
Each phase of the roadmap should clearly identify:
• Purpose and objectives of the phase
• Activities and milestones
• Key interested parties and partners involved
• Expected outputs or deliverables
• How outputs support the next phase of implementation
The roadmap should balance urgency with realistic adoption capacity across
diverse regional partners.
iii) Implementation-to-Completion Tracking Framework. The Successful
Proposer will develop a tracking framework aligned to the Statewide
Implementation Roadmap that enables statewide monitoring of progress
toward completion. The framework should allow state and regional partners
to:
• Track implementation progress across phases
• Identify implementation barriers or delays
• Support mutual accountability among partners
• Monitor readiness and completion status statewide
The framework should be practical for ongoing use by program leadership
and adaptable over time.
iv) Accountability and Roles Framework. The Successful Proposer will

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develop an accountability framework clarifying roles and responsibilities for
implementation activities across agencies and partners. The framework
should utilize a recognized responsibility model (e.g., RACI: Responsible,
Accountable, Consulted, Informed) or an equivalent methodology.
The framework should:
• Identify responsible parties for each major implementation activity
• Clarify decision authority and ownership
• Reduce duplication or gaps in responsibility
• Support efficient cross-partner coordination
The framework must be practical and usable by partners in real-world
coordination environments.
v) Performance Dashboard Framework. The Successful Proposer will
develop a performance measurement framework identifying shared metrics
that enable partners to evaluate system performance and outcomes. This
framework will inform future dashboard development but does not require
creation of a technical dashboard solution.
The framework should include:
• Recommended performance measures beyond federal compliance
measures
• Metrics supporting accountability for service access, system
coordination, and outcomes
• Measures relevant to policymakers, community interested parties,
and service users
• Guidance for data collection feasibility and reporting considerations
Deliverables:
1. Final Draft 2026 WSO System Improvement Plan.
2. Final, CIC-approved Local Improvement Toolkit.
3. Final, CIC-approved Implementation-to-Completion Tracking Framework.
4. Final, CIC-approved Accountability and Roles Framework.
5. Final, CIC-approved Performance Dashboard Framework.
6. Recommendations for next-phase CIC priorities, including potential pilot
implementation activities, establishment of a continuous learning feedback loop,
assessment of system capacity and readiness for change, and development of shared

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accountability metrics and formal accountability policies and procedures to track
progress beyond this assessment cycle.
The goal of all Deliverables through this project is to ensure each has a practical use by the party
identified as responsible for its implantation, have usability, adaptability, and have operational
clarity rather than theoretical or purely strategic in nature.
Deadline: November 15, 2026
Use of Generative Artificial Intelligence Prohibited. The Successful Proposer shall not use
any generative artificial intelligence tools to complete any of the tasks and deliverables.

5. REQUESTS FOR CLARIFICATION
Any requests for clarification must be submitted via email to
HECC.Procurement@hecc.oregon.gov with a copy to Derek.Dizney@hecc.oregon.gov no later
than 3:00 PM Pacific Time on March 5, 2026. The subject line should include a reference to this
solicitation number, HECC #25-207 / OregonBuys #52500-00016064.
6. PROPOSAL SUBMISSION
Proposals must be submitted through the state’s electronic procurement system, OregonBuys,
no later than 3:00 PM Pacific Time on March 19, 2026. The OregonBuys number is shown on
the first page of this RFP. HECC cannot accept any proposals outside of the OregonBuys system.
7. PROPOSAL CONTENT REQUIREMENTS
Proposals must address each of the items listed in this section and all other requirements set
forth in this RFP. Proposer shall describe the Goods to be provided or the Services to be
performed or both. A Proposal that merely offers to provide the Goods or Services as stated in
this RFP will be considered non-Responsive to this RFP and will not be considered further.
A. Proposal Certification Sheet
The Proposer shall complete and submit the Proposer Information and Certification Sheet
(Attachment A).
B. Introduction to Proposer and Proposer’s Relevant Experience
Describe Proposer. Describe the firm. How long has it been in business? From which
locations will the services be performed? How does Proposer support diversity, equity, and
inclusion? How does Proposer support responsible environmentally sustainable practices?
The Proposal must contain information that clearly demonstrates that Proposer has a
minimum of three years of professional experience within the past five years,
successfully providing services that are comparable to those described in this RFP.
HECC prefers Proposers that have experience working with a government entity. If
your firm has this experience, include a discussion that describes the experience.

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Proposals should contain a discussion on Proposer’s ability to successfully complete the
Project on time and within budget.
C. Proposer’s Implementation Plan
The Proposer shall describe how they intend to do the work. The description should
include:

• Proposer’s knowledge and understanding of the Project.
• The approach that Proposer will take in performing the work described in this RFP;
must include a sample timeline and proposed schedule.
• If possible, how Proposer’s plans will help HECC achieve the goals outlined in HECC’s
Equity Lens. Working toward equity requires an understanding of historical contexts
and the active investment in changing social structures and practice over time to ensure
that individuals from all communities have the opportunities and support to realize
their full potential. The HECC applies its Equity Lens to all aspects of its work.
• If possible, how Proposer’s plans will further responsible environmentally sustainable
practices and products used in this Project.
D. Key Person Experience and Resumes
The Proposer should describe its relevant experience and include the resumes of all key
staff to perform the Services.
E. Cost Proposal
For each activity described in the Tasks and Deliverables Section (Section 4 of this
solicitation), the cost proposal must include identifiable costs, time estimates for
completing each activity, and a summary of all proposed costs pertaining to each
deliverable listed in accordance with the itemized activity. HECC prefers Proposals with a
fixed fee per task/deliverable but will consider Proposals to state the hourly rates for
Proposer’s key staff performing the Services and a total not-to-exceed limitation per each
task/deliverable.
F. Agreement with Sample Contract
The Proposer must note any exceptions to the terms and conditions contained in the
Sample Contract attached as Attachment B to this solicitation. Failure to do so will be
treated as agreement to the terms and conditions during contract negotiations.
8. EVALUATION
Proposals shall be evaluated on the following criteria and scored out of 100 possible points:
Experience (30 points possible)
• How well has the Proposer demonstrated their experience in conducting studies
and creating reports of this nature?
• How experienced is Proposer with conducting this type of study?

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• Are the Proposer’s designated key persons experienced and capable of performing
the work?
Project Approach (45 points possible)
• How well does the Proposer clearly and concisely describe their intended approach
to performing the work described in this solicitation?
• How well does the Project Approach demonstrate an understanding of the Project
requirements?
• Does the Proposer offer any new or enhanced ideas to add value to the work
described in this solicitation?
• Does Proposer itself, or through their Project Approach further HECC’s goals of
diversity, equity, inclusion, and accessibility and environmentally sustainable
practices?
Cost Proposal (10 points possible)
• How clearly and concisely does the Proposer convey the cost per deliverable?
• How clearly and concisely does the Proposer convey the basis on which prices are
quoted?
• How well do the proposed costs align with the Proposer’s Project Approach?
• What is the overall cost?
Resources (10 points possible)
• How well does the Proposer demonstrate they have the resources to successfully
provide the Services described in this solicitation in the timeframe required by
HECC?
Public Information/Past Performance (5 points possible)
• Publicly available information, if any, may be used to evaluate Proposers.
• Past performance with State of Oregon agencies, if any, may be used to evaluate
Proposers.
Proposers will be ranked in order of median scores calculated from points awarded by a
scoring evaluation committee. After an initial evaluation session, HECC may ask leading
Proposers for interviews and/or presentations. If subsequent rounds are utilized, HECC
reserves the right to add scoring from subsequent rounds to the initial round of scoring or as
stand-alone scoring for selection of a Successful Proposer. HECC further reserves the right for
subsequent rounds of scoring to use the same scoring criteria as the initial scoring round, or to
determine different criteria for the subsequent round(s).
9. SUCCESSFUL PROPOSER REQUIREMENTS

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A. Insurance
Prior to execution of the Contract, the apparent Successful Proposer shall secure and
demonstrate to HECC proof of commercial general liability insurance coverage in the
amounts of $1,000,000 per occurrence and $2,000,000 aggregate, unless otherwise
negotiated. Policies can usually be obtained for short-term durations for relatively low
cost—please consult an insurance broker if you do not already carry the above-described
insurance.
B. Taxpayer Identification Number
The apparent Successful Proposer shall provide its Taxpayer Identification Number on a
completed W-9 form (which can be found here: https://www.irs.gov/pub/irs-
pdf/fw9.pdf). The apparent Successful Proposer must provide its backup withholding
status on the W-9 form if either of the following applies:
1. When requested by HECC (normally in an intent to award notice), or
2. When the backup withholding status or any other information of Proposer has
changed since the last submitted W-9 form, if any.
HECC will not make any payment until HECC has a properly completed W-9.
C. Business Registry
If selected for an award, Proposer shall be duly authorized by the State of Oregon to
transact business in the State of Oregon before executing the Contract. The selected
Proposer shall submit a current Oregon Secretary of State Business Registry number, or an
explanation if not applicable.
All Corporations and other business entities (domestic and foreign) must have a Registered
Agent in Oregon. See requirements and exceptions regarding Registered Agents. For more
information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and
Rules. The titles in this subsection are available at the following Internet site:
http://www.filinginoregon.com/index.htm.
D. SAM.Gov Registry
If selected for an award, Proposer must be registered, active, and in good standing in
SAM.Gov in order to receive federal funds. Registration information can be found here:
https://sam.gov/entity-registration.
10. ADDITIONAL INFORMATION
A. Governing Laws
This RFP is governed by the laws of the State of Oregon. Venue for any administrative or
judicial action relating to this RFP, evaluation and award is the Circuit Court of Marion
County for the State of Oregon; provided, however, if a proceeding must be brought in a
federal forum, then it must be brought and conducted solely and exclusively within the
United States District Court for the District of Oregon. In no event shall this Section be
construed as a waiver by the State of Oregon of any form of defense or immunity, whether
sovereign immunity, governmental immunity, immunity based on the Eleventh

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Amendment to the Constitution of the United States or otherwise, to or from any Claim or
from the jurisdiction of any court.
B. Ownership
All Proposals submitted in response to this RFP become the Property of HECC. By
submitting a Proposal in response to this RFP, Proposer grants the State a non-exclusive,
perpetual, irrevocable, royalty-free, fully paid-up, worldwide license for the rights to copy,
distribute, display, prepare derivative works of and transmit the Proposal solely for the
purpose of evaluating the Proposal, negotiating an Agreement, if awarded to Proposer, or
as otherwise needed to administer the RFP process, and to fulfill obligations under Oregon
Public Records Law (ORS 192.311 through 192.478). Proposals, including supporting
materials, will not be returned to Proposer unless the Proposal is submitted late.
C. Cost of Submitting Material
Proposer shall pay all the costs in submitting its Proposal, including, but not limited to, the
costs to prepare and submit the Proposal, costs of samples and other supporting materials,
or costs to participate in demonstrations.
D. Statewide E-waste
If applicable, Proposer shall include information in its Proposal that demonstrates
compliance with the Statewide E-Waste/Recovery Procedure 107-011-050_PR. Download
the procedure by visiting www.oregon.gov/DAS, then enter the procedure number into the
search bar, and find the procedure in the search results window.
E. Recyclable Products
Proposer shall use recyclable products to the maximum extent economically feasible in the
performance of the Services or Work set forth in this document and the subsequent
Contract. (ORS 279B.025)
F. Printing, Binding Work
Except as provided in ORS 282.210(2), all printing, binding and stationery work, including
the manufacture of motor vehicle registration plates and plates required to be affixed to
motor carriers, for the State or any county, city, town, port district, school district, or other
political subdivision, must be performed within the State of Oregon.
G. No Proposer Debriefing or Feedback
HECC does not have the capacity to host debriefing interviews with proposers nor provide
feedback outside of a public records request. Information about submitting a Public
Records Requests can be found here: https://www.oregon.gov/highered/public-
engagement/pages/public-records-requests.aspx

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ATTACHMENT A — PROPOSAL CERTIFICATION SHEET
Legal Name of Proposer:
Address: City, State, Zip:
State of Incorporation: Entity Type:
Contact Name: Telephone: Email:
Any individual signing below hereby certifies they are an authorized representative of
Proposer and that:
1. Proposer understands and accepts the requirements of this RFP. By submitting a Proposal,
Proposer agrees to be bound by the Contract terms and conditions in Attachment C and as
modified by any Addenda, except for those terms and conditions that Agency has reserved for
negotiation, as identified in the RFP.
2. Proposer acknowledges receipt of any and all Addenda to this RFP.
3. Proposal is a Firm Offer for 180 days following the Closing.
4. If awarded a Contract, Proposer agrees to perform the scope of work and meet the performance
standards set forth in the final negotiated scope of work of the resulting Contract.
5. I have knowledge regarding Proposer’s payment of taxes and by signing below I hereby certify
that, to the best of my knowledge, Proposer is not in violation of any tax laws of the state or a
political subdivision of the state, including, without limitation, ORS 305.620 and ORS chapters 316,
317 and 318.
6. Proposer does not discriminate in its employment practices with regard to race, creed, age,
religious affiliation, gender, disability, sexual orientation, national origin. When awarding
subcontracts, Proposer does not discriminate against any business certified under ORS 200.055 as
a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a
business that a veteran owns or an emerging small business. If applicable, Proposer has, or will
have prior to contract execution, a written policy and practice, that meets the requirements
described in ORS 279A.112, of preventing sexual harassment, sexual assault and discrimination
against employees who are members of a protected class. HECC may not enter into a contract with
an anticipated contract price of $150,000 or more with a Proposer that does not certify it has such
a policy and practice. See https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx for
additional information and sample policy template.
7. Proposer complies with ORS 652.220 and does not unlawfully discriminate against any of
Proposer’s employees in the payment of wages or other compensation for work of comparable
character on the basis of an employee’s membership in a protected class. “Protected class” means a
group of persons distinguished by race, color, religion, sex, sexual orientation, national origin,
marital status, veteran status, disability or age.
Contractor’s continuing compliance constitutes a material element of this Contract and a failure to
comply constitutes a breach that entitles Agency to terminate this Contract for cause.

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Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of
wage, salary, benefits, or other compensation with another employee or another person.
Contractor may not retaliate against an employee who discusses the employee’s rate of wage,
salary, benefits, or other compensation with another employee or another person.
8. Proposer and Proposer’s employees, agents, and subcontractors are not included on:
A. the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of
Foreign Assets Control of the United States Department of the Treasury found at:
https://www.treasury.gov/ofac/downloads/sdnlist.pdf., or
B. the government-wide exclusions lists in the System for Award Management found at:
https://www.sam.gov/SAM
9. Proposer certifies that, to the best of its knowledge, there exists no actual or potential conflict
between the business or economic interests of Proposer, its employees, or its agents, on the one
hand, and the business or economic interests of the State, on the other hand, arising out of, or
relating in any way to, the subject matter of the RFP. If any changes occur with respect to
Proposer’s status regarding conflict of interest, Proposer shall promptly notify the State in writing.
10. Proposer certifies that all contents of the Proposal (including any other forms or documentation, if
required under this RFP) and this Proposal Certification Sheet are truthful and accurate and have
been prepared independently from all other Proposers, and without collusion, fraud, or other
dishonesty.
11. Proposer understands that any statement or representation it makes, in response to this RFP, if
determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of
material information could result in a "claim" (as defined by the Oregon False Claims Act, ORS
180.750(1)), made under Contract being a "false claim" (ORS 180.750(2)) subject to the Oregon
False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the
making of a false claim under that Act.
12. Proposer acknowledges these certifications are in addition to any certifications required in the
Contract and Statement of Work in Attachment C at the time of Contract execution.
13. Proposer is registered in the State’s electronic procurement system, OregonBuys, found here:
https://oregonbuys.gov/bso/. (Registration is free by clicking the blue “Register” button on the
top right corner of the webpage.)

Authorized Signature Date

(Printed Name and Title)

Page 18 of 40
ATTACHMENT B — SAMPLE CONTRACT
STATE OF OREGON
CONTRACT FOR SERVICES

This Contract for Services (this “Contract”) is between the State of Oregon (“State”) acting through its
Higher Education Coordinating Commission ("HECC"), and ___________________ ("Contractor") and is
effective as of the Effective Date.

Contractor’s Contract Administrator for this Contract is:

Contractor Contract Administrator
Street Address
City, State Zip
Phone: Phone Number
Email: E-mail

HECC’s Contract Administrator for this Contract is:

HECC Contract Administrator
3225 25th Street SE
Salem, OR 97302
Phone: Phone Number
Email: E-mail

Either party may change its Contract Administrator by providing the other notice in compliance with
Section 17.6 of this Contract.

1. CONTRACT TERM.
The “Effective Date” of this Contract is the date this Contract has been fully executed by each party
and, approved as required by applicable law. Unless extended or terminated earlier in accordance
with its terms, this Contract terminates on __________. The termination of this Contract will not
extinguish or prejudice HECC’s right to enforce this Contract with respect to any default by
Contractor that has not been cured.

2. CONTRACT DOCUMENTS.
This Contract consists of the following documents, which are listed in descending order of
precedence:

• Exhibit C (Federal Terms and Conditions”);
• This contract less all exhibits;
• Exhibit A (Statement of Work); and
• Exhibit B (Required Insurance).

The foregoing documents and Exhibits are attached hereto and made a part of the Contract by this
reference.

3. SERVICES.

3.1. Performance of Services. Contractor shall perform the services (the “Services”) and
deliver to HECC the deliverables (“Deliverables”) set forth in Exhibit A, the Statement of
Work (the “Statement of Work”). The Statement of Work includes the delivery schedule for

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the Deliverables and Services. Contractor shall perform the Services in accordance with the
terms and conditions of this Contract.

3.2. Submission and Acceptance of Deliverables. When the Statement of Work requires
Contractor to deliver Deliverables to HECC, then Contractor shall deliver Deliverables that
comply with the requirements and acceptance criteria set forth in the Statement of Work.

3.3. Rejection of Deliverables; Corrections. If HECC determines that a Deliverable(s) does
not have the characteristics or otherwise meet the acceptance criteria set forth in the
Statement of Work in all material respects, HECC will notify Contractor in writing of HECC’s
rejection of the Deliverable(s) and describe in reasonable detail in such notice HECC’s basis
for rejection of the Deliverable(s). Upon receipt of notice of non-acceptance, Contractor
shall, within a 15 business day period, modify or improve the Deliverable(s) at Contractor’s
sole expense so that the Deliverable(s) has the characteristics described in the Statement of
Work and meets, in all material respects, the acceptance criteria, and notify HECC in
writing that it has completed such modifications or improvements and re-tender the
Deliverable(s) to HECC. Failure of the Deliverables to have the characteristics or meet in all
material respects the acceptance criteria set forth in the Statement of Work after the
second submission will constitute a default by Contractor. In the event of such default,
HECC may either, (i) notify Contractor of such default and instruct Contractor to modify or
improve the Deliverables as set forth in this Section, or (ii) notify Contractor of such default
and pursue its remedies for default provided for by law or the terms of this Contract.

4. COMPENSATION.

4.1. Fixed Fees. HECC shall pay Contractor a fixed fee for each task/deliverable as described in
Exhibit A - Statement of Work, in addition to any allowable expenses described in Section
4.6 below.

4.2. Not-to-Exceed Compensation. The maximum, not-to-exceed compensation payable to
Contractor under this Contract, which includes any allowable expenses, is $__________. HECC
will not pay Contractor any amount in excess of the not-to-exceed compensation of this
Contract, and will not pay for Services performed before the Effective Date or after the
expiration or termination of this Contract. If the maximum compensation is increased by
amendment of this Contract, the amendment must be fully effective before Contractor
performs Services subject to the amendment.

4.3. Method of Compensation. Contract performance shall be based on the tasks and
deliverables described herein. Contractor shall invoice HECC based on work completed. All
work must be performed to the satisfaction of HECC prior to release of payment for
services.

4.4. Payments. Payments, including interim payments, to Contractor are subject to ORS
293.462, will be made only for completed and accepted Deliverables and Services, and will
be made in accordance with the payment schedule and requirements set forth in Exhibit A -
Statement of Work.

4.5. Invoices. Contractor shall submit invoices in accordance with the payment schedule set
forth in Exhibit A - Statement of Work or, if no payment schedule is set forth therein, then
no more frequently than once per month for accepted Deliverables and Services;
regardless, any payments due shall be invoiced within 45 days of performance of the
services or delivery of the goods. To be processed for payment, Contractor’s invoice(s)
must include the following information:

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• Invoice date;
• HECC’s Contract number: 25-194; OregonBuys # PO-52500-_______________
• HECC’s Contract Administrator;
• A detailed description of all Services performed, including
o the dates Contractor performed the Services for which it is requesting payment;
and
o the total amount due and the payment address.

Contractor shall send invoices to the Contract Administrator at their email addressed listed in
on the first page to this Contract, with a copy to HECC.finance@hecc.oregon.gov

4.6. Expenses. HECC will not pay or reimburse Contractor or any other third party for any
expenses under this Contract other than those listed in Exhibit A – Statement of Work.

4.7. Funds Available and Authorized. Contractor will not be compensated for Services
performed under this Contract by any agency or department of the State of Oregon other
than HECC. HECC believes it has sufficient funds currently available and authorized for
expenditure to make payments under this Contract within HECC’s biennial appropriation
or limitation. Contractor understands and agrees that HECC’s payments under this Contract
are contingent on HECC receiving appropriations, limitations, or other expenditure
authority sufficient to allow HECC, in the exercise of its reasonable administrative
discretion, to continue to make payments under this Contract.

5. CONTRACTOR’S PERSONNEL.

5.1. Key Persons. Contractor acknowledges and agrees that HECC selected Contractor, and is
entering into this Contract, because of the special qualifications of Contractor's key persons
identified in the Statement of Work (each a “Key Person” and, together, “Key Persons”).
Neither Contractor nor a Key Person may delegate performance of the powers and
responsibilities that a Key Person is required to provide under this Contract to another
Contractor employee, subcontractor or agent without first obtaining the written consent of
HECC. Further, Contractor may not re-assign or transfer a Key Person to other duties or
positions such that the Key Person is no longer available to provide HECC with the required
expertise, experience, judgment, and personal attention, without first obtaining HECC's
written consent to such re-assignment or transfer, which HECC will not unreasonably
withhold or delay. Notwithstanding the foregoing, Contractor may replace a Key Person in
the event the Key Person is no longer available due to circumstances beyond Contractor’s
reasonable control, such as death, illness, or termination of employment with Contractor.
In the event Contractor requests that HECC approve a re-assignment or transfer of a Key
Person, or if Contractor must replace a Key Person, HECC may interview, review the
qualifications of, and approve or reject the proposed replacement for the Key Person. Any
such replacement must have substantially equivalent or better qualifications than the Key
Person being replaced. Any replacement personnel approved by HECC in writing (email
acceptable) will thereafter be deemed a Key Person for purposes of this Contract, and the
Statement of Work will be deemed amended to include such Key Person.

5.2. Payment for Replacement Key Personnel. If HECC is paying Contractor on an hourly or
other periodic basis, then Contractor will not charge HECC, and HECC will not pay, for a
replacement Key Person while such replacement acquires the project knowledge and skills
necessary to perform the Services. Such period of non-charge will be agreed upon by the
parties.

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5.3. State Premises. Contractor and Contractor staff shall comply with all policies, rules,
procedures, and regulations established by HECC and the State for access to and activities
in and around premises controlled by HECC or any other agency of the State.

6. INDEPENDENT CONTRACTOR; RESPONSIBILITY FOR TAXES AND WITHHOLDING.

6.1. Independent Contractor. Contractor shall perform all Services as an independent
contractor. HECC reserves the right (i) to determine and modify the delivery schedule for
the Services and (ii) to evaluate the quality of the Services; however, HECC may not and
will not control the means or manner of Contractor's performance. Contractor is
responsible for determining the appropriate means and manner of performing the
Services.

6.2. No Conflicts. Contractor, by signature to this Contract, represents and warrants that
Contractor’s performance of the Services under this Contract creates no potential or actual
conflict of interest as defined by ORS 244; and no statutes, rules or regulations of any State
of Oregon or federal agency for which Contr