EWEB RFP 25-163-G Three Phase Network Transformers

Response to requirements of RFP 25-163-G Three Phase Network Transformers EWEB requests proposals from companies interested in providing three phase network transformers. Eugene Water & Electric Board REQUEST FOR PROPOSALS for Three Phase Network Transformers RFP No.: 25-163-G Closing Date: September 30, 2025 Time: 02:00 PM PT Description: Purchase of Three Phase Network Transformers on an as needed basis. Purchasing Contact: Kristin Kokkeler (541) 685-7107 kristin.kokkeler@eweb.org Pre-Proposal Conference: NO This is a COMPETITIVE SEALED PROCUREMENT. ELECTRONIC PROPOSALS SUBMITTED VIA THE OREGONBUYS BID SITE ARE REQUIRED. Emailed submittals will not be accepted. To ensure your submission is received prior to the closing date and time, it is recommended that you begin the submittal process on the OregonBuys website at least 72-hours prior to the closing date and time listed above. SINGLE POINT OF CONTACT: There will be only one point of contact for the entire Request for Proposal process. The contact point is the EWEB Purchasing Office, and the contact person is the Purchasing Contact listed above, unless otherwise stated. Any questions or issues that may arise regarding the specifications, bidding process, and/or the award process, shall be directed via email to the Purchasing Contact listed above. EWEB’s official response to any questions or requests will be in writing via the Addendum process. FOR MORE INFORMATION please refer to Part 1 “Instructions to Proposers” TABLE OF CONTENTS Section Description Legal Advertisement 1 Instructions to Proposers 2 Scope of Work 3 Evaluation Process & Contractor Selection 4 Evaluation Criteria 5 Proposal Form EXHIBITS 1 Sample Contract 2 Material Specification ES5-6.1300 Rev. 4 – Three Phase Network Transformers ATTACHMENTS B Proposer Reference Form C Component Level Tariff Disclosure LEGAL ADVERTISEMENT RFP #25-163-G Three Phase Network Transformers The Eugene Water & Electric Board (EWEB) requests proposals from companies interested in providing three phase network transformers. Proposals shall be submitted on the State of Oregon – OregonBuys website (https://oregonbuys.gov/bso/) , before, 2:00 PM PDT , September 30 , 2025 . (Emailed responses will not be accepted.) Proposals will not be accepted after this hour and date. RFP documents may be obtained by downloading the RFP documents from the State of Oregon's bid site ("OregonBuys"): https://oregonbuys.gov/bso/. (Search for bid # 25-163-G. For navigation help, please call 1-855- 800-5046.) All proposals shall be submitted as set forth in Section 1 - Instructions to Proposers. EWEB is not responsible for proposals submitted in any manner, format or to any delivery point other than as required by the Solicitation Document. No proposal may be withdrawn after the hour set for the opening thereof until the elapse of thirty (30) days from the date and time set for opening. EWEB reserves the right to waive any or all informalities and irregularities (EWEB Rule 3-0470) and may cancel the Request for Proposals or reject any or all proposals pursuant to EWEB Rule 3-0640. Date: August 28, 2025 Kristin Kokkeler, Purchasing Contact 1. INSTRUCTIONS TO PROPOSERS All proposals and contracts are subject to the provisions and requirements of the Oregon Revised Statutes 279A and 279B and EWEB Public Contracting Rules Divisions 1, 2, 3 and 6. INFORMATION OF RECORD The official source of inform ation for this project until the Intent to Award is posted is loc ated at the State of Oregon's bid site, located at: https://oregonbuys.gov/bso/. IT IS THE SOLE RESPONSIBILITY OF THE PROPOSER TO CHECK THE WEBSITE ON A TIMELY BASIS. PROPOSAL PREPARATION 1.1 PROPOSAL FORMAT AND COST Proposals shall be typewritten or prepared in ink and shall be submitted electronically, on the form provided in the Request for Proposals. Proposals shall conform to the requirements of the Request for Proposals. All necessary attachments shall be submitted with the proposal and in the required format. Proposer is responsible for all costs incurred in connection with its Proposal, including, but not limited to, the costs to prepare and submit the Proposal, costs of samples and other supporting materials, costs to participate in demonstrations, and costs associated with protests. 1.2 PROTEST OF SPECIFICATIONS / REQUIREMENTS A Proposer who believes that the procurement process is contrary to law, or that the solicitation is unnecessarily restrictive in that specifications limit competition arbitrarily, without reasonably promoting the fulfillment of the procurement needs of EWEB, or that the solicitation document is legally flawed in that it contains terms or conditions that are contrary to law, or that the solicitation improperly specifies a brand name as defined in ORS 279B.200, may submit a protest via email to kristin.kokkeler@eweb.org. I nsert the following in the subject header: RFP SPECIFICATION PROTEST, RFP #25-163-G To be considered, protests shall be received no less than 5 business days before the RFP closing date (per EW-3-0700(2)). Protest of specifications shall include the reason for protest, any and all evidence and documented factual information that supports Proposer’s protest, and any proposed changes to the requirements. The EWEB Purchasing department shall promptly respond to each written protest, and where appropriate, issue all revisions, substitutions, or clarifications via Addenda to all Proposers. Proposers must exhaust all administrative remedies before seeking judicial review. 1.3 PROPOSER'S PROPOSED TERMS AND CONDITIONS Rule 3-0230(7)(b) Proposers may include in the Cover Letter of their response, proposed revisions to the contractual terms and conditions in the MS Word Sample Contract (Exhibit 1) and the Scope of Work stated in this RFP document. (P roposer may show proposed changes by using Word Track Changes tool OR providing proposed revisions in cover letter.) Proposers may not protest or make a request to change the entire terms and conditions of the solicitation. For example, you may not seek to replace EWEB’s terms and conditions in whole with your company’s terms and conditions, standard contract, master services agreement, etc. Terms included with Proposer’s proposal documents will not be considered unless they are listed in the Cover Letter as requested terms to negotiate. EWEB reserves the right to negotiate the proposed terms and/or conditions with Proposer, and either accept or reject the proposed terms and/or conditions. REQUESTS FOR REVISION OF EWEB CONTRACTUAL TERMS AND CONDITIONS MAY BE MADE AT TIME OF PROPOSAL SUBMISSION. THERE MAY BE NO OPPORTUNITY TO DO SO AT A LATER DATE. NO PROPOSED TERMS OR CONDITIONS SHALL BECOME A PART OF THE AWARDED CONTRACT UNLESS ACCEPTED BY EWEB AND INCORPORATED INTO THE CONTRACT, IN WRITING. 1.4 SIGNATURE ON PROPOSAL Proposals shall be signed by an authorized representative of the Proposer. Signature on a proposal certifies that the proposal is made without connection with any person, firm or corporation making a proposal for the same goods and/or services and is in all respects fair and made without collusion or fraud. Signature on a proposal also certifies that the Proposer has read, fully understands , and agrees with all solicitation requirements, terms, and conditions. No consideration will be given to any claim resulting from proposing without fully comprehending all requirements of the Request for Proposals. Proposers shall only enter information within the proposal document where it is requested or required. Proposers shall NOT make any alterations to the original solicitation document. Any proposal that has been altered may be rejected. 1.5 CANCELLATION, REJECTION, DELAY OF RFP Pursuant to Rule 3-0640, EWEB may cancel, reject in whole or in any part of any proposals, without liability incurred by EWEB at any time after issuing an RFP, if EWEB believes it is in EWEB’s interest to do so. 1.6 RESERVED PROPOSAL SUBMISSION 1.7 PROPOSAL SUBMISSION (a) OregonBuys Electronic Response Please be sure to combine all documents into one pdf file before attempting to submit your bid into the OregonBuys bid site. In order to submit an electronic proposal on the OregonBuys website, Proposer must be registered with OregonBuys and able to submit an electronic proposal. For instructions to register on OregonBuys, visit the following site: OrBuysSupplierRegistrationSteps.pdf (oregon.gov) If you experience any issues registering, please contact OregonBuys at: Phone: 1-855-800-5046 Email: support.oregonbuys@das.oregon.gov When Proposer is submitting their proposal electronically, Proposer should follow the procedures outlined in any of the following: https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20R esponse.pdf for electronic submission. A video presentation on submitting an electronic proposal may be found at: Supplier - Submitting a Quote - Overview (periscopeholdings.com) Terminology specific to the OregonBuys system may be found at: https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf Proposals received in a manner other than through the OregonBuys website and/or after the closing date and time will not be considered and will be rejected. EWEB is not responsible for proposals submitted in any manner format or to any delivery point other than as required by the Solicitation document. (b) REQUIRED PROPOSAL PACKAGE Complete, sign, and return the following documents as RFP response. Failing to include these documents could lead to rejection of Proposal.

• Cover Letter, with:

 Contractual Acceptance: Statement accepting ALL terms and conditions contained in this solicitation and the Sample Contract (Exhibit 1). Statement may also include request for negotiation of proposed terms and conditions as allowed per Section 1.3.  Termination for Default: Proposers shall indicate if they have had a contract terminated for default in the last five years. Termination for default is defined as notice to stop performance that was delivered to the Proposer due to the Proposer’s non-performance or poor performan ce and the issue of performance was either (a) not litigated due to inaction on the part of the Proposer, or (b) litigated and determined that the Proposer was in default. NOTE: If a Proposer has had a contract terminated for default in this period, then the Proposer shall submit full details including the other party’s name, address and phone number. EWEB will evaluate the facts and may, at its sole discretion, reject the proposal on the grounds of Proposer’s past performance.

• Response to All Evaluation Criteria (Section 4)
• Proposal Form (Section 5)
• Exhibit 1 – In the specifications
• Exhibit 2 – Material Specifications
• Pricing Sheet – Section 4.3
• Proposer Reference Form – ATTACHMENT B
• Component Tariff Disclosure – ATTACHMENT C
• All posted addenda acknowledged

(c) RESPONSIVENESS / RESPONSIBILTIY A “Responsive” proposal is a proposal that substantially complies with the Request for Proposals instructions and requirements. A “Responsible” Proposer can demonstrate ability to meet the requirements of the Scope of Work, has the appropriate experience, is legally qualified to do the Work, has the required certifications required, has a satisfactory record of integrity and can meet the other requirements described in ORS 279B.110(2). 1.8 ADDENDA Any VERBAL communication cannot and shall not be construed as approval of the acceptability of any deviation to any requirement. All changes to requirements and/or the solicitation documents will be made in the form of Addenda. The Proposer is responsible for ensuring that all Addenda have been downloaded and are acknowledged in their RFP Response. All Addenda can be obtained electronically at the state of Oregon's bid site ("OregonBuys"): https://oregonbuys.gov/bso/. 1.9 PROPOSAL MODIFICATION If a Proposer wishes to make modifications to a submitted Proposal, Proposer must do so through OregonBuys prior to the Proposal Due Date and Time stated on the Cover Page for this RFP. 1.10 PROPOSAL WITHDRAWALS: If a Proposer wishes to withdraw a submitted Proposal, Proposer must do so through OregonBuys, using the “Withdraw Quote” button prior to the Proposal Due Date and Time stated on the Cover Page for this RFP. 1.11 EXCEPTIONS Any exceptions to the requirements of this solicitation MUST be submitted in accordance with Item 1.3 PROTEST OF SPECIFICATIONS / REQUIREMENTS. Exceptions submitted with your proposal, or in any manner other than the process provided herein, may cause your proposal to be ruled non-Responsive and rejected. 1.12 PROPOSAL OPENING: Unless otherwise provided by Law or Rule, proposals received in response to this Request for Proposals shall be opened at the scheduled closing date and time at the EWEB Purchasing department located at 4200 Roosevelt Blvd, Eugene, Oregon 97402. Enquiring Proposers shall be informed only of the names of Proposers submitting proposals. No other information shall be available at that time. Award decisions will NOT be made at the opening. 1.13 ALTERNATE PROPOSALS Proposers may submit more than one proposal. All proposals must comply with the requirements of the RFP except that additional proposals may incorporate, by reference, repetitive information which is provided in the complete proposal. 1.14 PROPRIETARY DATA/PUBLIC RECORD This Request for Proposal, together with copies of all documents pertaining to the award of a contract, shall be kept by EWEB and made a part of a file or record which shall be open to public inspection. If a proposal contains any information that is considered a trade secret under ORS 192.345(2), each sheet of such information shall be marked with the following legend: “This data constitutes a trade secret under ORS 192.345(2), and shall not be disclosed, except in accordance with the Oregon Public Records Law, ORS Chapter 192”. The Oregon Public Records Law exempts from disclosures only bona fide trade secrets, and the exemption from disclosure applies only "unless the public interest requires disclosure in the particular instance" ORS 192.345(2). Therefore, non-disclosure of documents or any portion of a document submitted as part of a proposal may depend upon official or judicial determinations made pursuant to the Public Records Law. The above restriction may not include cost or price information, which shall be open to public inspection. 1.15 SOCIAL EQUITY EWEB supports the use of Minority, Women, Emerging Small Businesses (M/W/ESB), local businesses, Disadvantaged Business Enterprises and Qualified Rehabilitation Facilities (QRF). EWEB encourages the awarded offeror to use the following voluntary practices to promote open competitive opportunities for disadvantaged businesses as applicable: a. Access lists of certified minority, women, emerging small business or disadvantaged business enterprises from the Oregon State Office of Minority, Women and Emerging Small Business (OMWESB) by visiting their website at: https://www.oregon.gov/business/Pages/Certification.aspx b. Visit the Oregon State Qualified Rehabilitation Facilities Program website to search for Qualified Rehabilitation Facilities from whom to procure products or services. SCHEDULE OF EVENTS 1.16 The schedule of events set out herein represent Eugene Water & Electric Board’s best estimate of the schedule that will be followed. Request for Proposal released 8/28/25 Last Date for EWEB to receive Protests of Requirements/Specifications/Terms 9/9/25 Last day for EWEB to receive questions from Proposers 9/19/25 Last day EWEB will post Addenda on Bid Site 9/24/25 Closing date (last day to submit proposals to EWEB) 9/30/25 Responses evaluated 10/1/25 – 10/8/25 Intent to Award Announcement Posted on Bid Site 10/10/25 Board Approval 11/4/25 Contract Award TBD 2. SCOPE OF WORK 2.1 BACKGROUND /OBJECTIVES The Eugene Water & Electric Board (EWEB) requires three phase network transformers for use in EWEB’s secondary grid network system. The Contractor shall provide all transformers in strict accordance with the contract specifications. All transformers shall be new, unused, current production model. No prototype components shall be used. Each transformer shall include all inspection coupons and warranty identifications cards furnished to general trade. 2.2 LENGTH OF CONTRACT. The length of the CONTRACT for supplying three phase network transformers will be from the date of award, and will last one year with annual renewals up to five years total. 2.3 SPECIFICATIONS AND REQUIREMENT SCHEDULE All transformers furnished under the resulting contract shall comply with the applicable attached material specification: Exhibit 2 - Material Specification Eugene Water & Electric Board Three Phase Network Transformers ES5-6.1300_REV4. Exhibit A in the specifications lists the information required from the proposer. THREE PHASE NETWORK TRANSFORMERS EWEB ITEM NUMBER EST. 5 YR QTY TRANSFORMER NETWORK 500 KVA 12 KV DELTA 216Y/125 VOLT THREE PHASE THREE HIGH VOLTAGE BUSHING WITH HIGH VOLTAGE SWITCH WITH STRADDLE TAPS. PER EWEB SPEC ES5- 6.1300 REV.4 496-0001873 25 TRANSFORMER NETWORK 500 KVA 12 KV DELTA 480Y/277 VOLT THREE PHASE THREE HIGH VOLTAGE BUSHINGS WITH HIGH VOLTAGE SWITCH WITH STRADDLE TAPS. PER EWEB SPEC ES5- 6.1300 REV.4 496-0001874 1 TRANSFORMER NETWORK 750 KVA 12 KV DELTA 216Y/125 VOLT THREE PHASE WITH THREE HIGH VOLTAGE BUSHING WITH HIGH VOLTAGE SWITCH WITH STRADDLE TAPS. PER EWEB SPEC ES5- 6.1300 REV.4 496-0001875 1 TRANSFORMER NETWORK 750 KVA 12 KV DELTA 480Y/277 VOLT THREE PHASE WITH THREE HIGH VOLTAGE BUSHING WITH HIGH VOLTAGE SWITCH WITH STRADDLE TAPS. PER EWEB SPEC ES5- 6.1300 REV.4 496-0001876 1 Contractor is responsible for constructing and providing all transformers in accordance with the specifications. Any deviations from the specifications provided in this Contract shall be requested by Contractor in writing, and agreed to by EWEB in the form of an Amendment to this Contract. Any errors, confusion, or alterations in Contractor’s drawings that differ from the material specifications of this Contract shall NOT be considered accepted by EWEB, whether -or-not EWEB signs -off on the drawing, unless an Amendment acknowledging and accepting the change has been executed by EWEB. 2.4 ESTIMATED NOT BINDING Item 2.3 and Section 4 – Proposal Form, gives the estimated 5 -year usage for each item; however, any estimate of the number of transformers required by the utility are for bidding purposes only and are provided as a courtesy to our bidders. EWEB makes no guarantee of the actual transformers that will be purchased (that number may be more or less than those indicated). The bidder s hall not rely upon those numbers as a guarantee of the purchases from the resulting contract. Items that have 0 estimated annual quantities are solicited for possible required use during the contract period. The price of these items will not be included in the Extended Price of Transformers bid value; however outlying pricing for these or low volume items may cause your response to be deemed non-responsive. During the term of the contract, EWEB’s requirements may change. EWEB reserves the right to add or change transformers as required. Contractor shall supply additional products with the same discounts. Any changes to the contract will be made by amendment. 2.5 ORDERING Products will be ordered on an as-needed basis. 2.6 DELIVERY Contractor shall deliver transformers to:

• EWEB Warehouse – 4200 Roosevelt Blvd, Eugene, Oregon

2.7 EMERGENCY PURCHASES / EXPEDITED DELIVERY In the case of an emergency where EWEB requires expedited delivery and receipt of transformers, and when Contractor cannot meet EWEB’s expedited delivery requirements, EWEB reserves the right to purchase transformers from other sources. 3. EVALUATION PROCESS & CONTRACTOR SELECTION EWEB intends to use a Single -Tier evaluation process where award is based on written evaluation response and price; interviews are not held. Further details follow. The total number of points possible for written proposals is 100. Points are assigned as follows: Criteria Total Possible Points Tier One Compliance with EWEB Specification and Experience 45 References and Past Performance 30 Pricing Proposal 25 TOTAL POSSIBLE SCORE 100 3.1 Review and Acknowledgment of Defective Proposals Due to limited resources, EWEB generally will not completely review or analyze proposals that on their faces fail to comply with the minimum mandatory requirements of the solicitation documents nor will EWEB generally investigate the references or qualifications of such proposals. Therefore, EWEB will not acknowledge whether or not an unsuccessful proposal was complete, responsive, responsible, sufficient, or lawful in any respect. This is a public solicitation, the processes and procedures which are established and required by Oregon law and EWEB adopted rules. Proposers are advised to strictly follow the process, procedures, and requirements as set forth in the RFP documents and not anticipate or rely on any opportunity to negotiate, beyond such limitations that are identified herein. 3.2 Right of Rejection Proposers must comply with all of the terms of the RFP, EWEB Rules, and all applicable local, state, and federal laws, administrative rules, and regulations. The Purchasing Contact may reject any proposal that does not comply with all of the material and substantial terms, conditions, and performance requirements of the RFP. Proposers may not make stipulations or restrict the rights of EWEB. If an Proposer does so, the Purchasing Contact may determine the proposal to be a non -responsive counter -offer and the proposal may be rejected. The Purchasing Contact may waive minor informalities that:

• do not affect responsiveness,
• are merely a matter of form or format,
• do not change the relative standing or otherwise prejudice other offers,
• do not change the meaning or scope of the RFQ/RFP,
• are trivial, negligible, or immaterial in nature,
• do not reflect a material change in the work, or,
• do not constitute a substantial reservation against a requirement or provision,

EWEB reserves the right to refrain from making an award if it determines that to be in its best interest. A proposal from a debarred or suspended Proposer shall be rejected. 3.3 References EWEB reserves the right to request and investigate any and all references and the past performance information provided in the proposal with respect to Respondent ’s successful performance of similar projects, compliance with specifications and contractual obligations, completion or delivery of a project on schedule, and lawful payment of employees and workers. EWEB reserves the right to check any and all sources for information and to include sources other than the references provided in the Proposer’s proposal. EWEB may consider information available from any such source including government bodies and regulatory authorities in evaluating respondents , including past experience EWEB has had with the Proposer. 3.4 Responsibility EWEB reserves the right to investigate and evaluate, at any time prior to award and execution of the Contract, the apparent successful Proposer’s responsibility for performing the Contract, as defined in Rule 3-0500. Submission of a signed proposal shall constitute approval for EWEB to obtain any information EWEB deems necessary to conduct the evaluation. EWEB reserves the right to request additional information or documentation from the successful Proposer prior to award of a contract. Such information may include, but is not limited to, current and recent balance sheets, income statements, cash flow statements, or a performance bond from an acceptable surety. Failure to provide this information will result in the rescission of EWEB’s Intent to Award. EWEB may postpone the award of the Contract after announcement of the apparent successful Proposer in order to complete its investigation and evaluation. Failure of the apparent successful Proposer to demonstrate responsibility shall render the Proposer non-responsible and shall constitute grounds for rejection of the proposal. 3.5 Clarification of Response EWEB reserves the right to request clarification of any item in any proposal, or to request additional information necessary to properly evaluate a particular proposal. All requests for clarification and responses shall be in writing. During the evaluation of Proposals, Proposers must respond to any request for clarification from the Evaluation Committee within 24 hours of request (Monday through Friday). Inability of the Evaluation Committee to reach a Proposer for clarification and/or failure of a Proposer to respond within the time stated may result in rejection of that Proposer’s Proposal. 3.6 Evaluation Process A single-tiered process will be used for this RFP. Written proposals will be evaluated; scoring and Contract award will be based on Proposers qualifications, experience, and pricing. Pursuant to Rule 3 -0230(14)(d), EWEB may employ methods of Contractor selection that include without limitation: (A) An award or awards based solely on the ranking of proposals; (B) Discussions leading to best and final offers, in which EWEB may not disclose private discussions leading to best and final offers; (C) Discussions leading to best and final offers, in which EWEB may not disclose information derived from proposals submitted by competing Proposers; (D) Serial negotiations, beginning with the highest ranked Proposer; (E) Multiple-tiered competition designed to identify, at each level, a class of P roposers that fall within a competitive range or to otherwise eliminate from consideration a class of lower ranked Proposers; (G) Any combination of methods described in this section. 3.7 Contractor Selection If a Contract is awarded, EWEB shall award the Contract to the responsible Proposer whose proposal EWEB determines in writing to be the most advantageous to EWEB based on: a) The evaluation process and evaluation factors described in this Request for Proposals; b) Any applicable preferences allowed by EWEB Rules, Division 2; and when applicable, c) The outcome of any negotiations authorized by this Request for Proposals If this Request for Proposals specifies or authorizes the award of multiple public contracts, EWEB shall award public contracts to the responsible Proposers who qualify for the award of a C ontract under the terms of this Request for Proposals. The firm with the highest total score as a result of written proposal /pricing scoring will be awarded the Contract. 3.8 Notice of Intent to Award After the completion of the evaluation and final ranking, the Purchasing Contact will issue a written notice of Intent to Award to all Proposers and post on the OregonBuys website. The notice will set out the names and ranks of all Proposers and identify the Contractor selected for award (“Highest Ranked Proposer” or “Finalist”). 3.9 Contract Negotiation Upon announcement of Intent to Award, EWEB will begin negotiating a Contract with the H ighest Ranked Proposer and shall conduct negotiations toward obtaining written agreement on: a) The Statement of Work; b) The Contract price as it is affected by negotiating the Statement of Work; and c) Any other terms and conditions resulting in the final Contract. A sample contract (Exhibit #1) is attached for Proposer reference. At any time during discussions or negotiations, EWEB may terminate such discussions or negotiations with the highest-ranked Proposer if it reasonably believes that: a) The Proposer is not discussing or negotiating in good faith; or b) Further discussions or negotiations with the Proposer will not result in the parties agreeing to the terms and conditions of a final Contract in a timely manner. If EWEB terminates negotiations, EWEB may then commence negotiations with the next highest ranked Proposer and continue the process until EWEB has determined to award the Contract to the Proposer with whom it is currently discussing or negotiating. If negotiations with any Proposer does not result in a Contract within a reasonable amount of time, as determined solely by EWEB, EWEB may reject all proposals and cancel the RFP. Nothing in the rule precludes EWEB from proceeding with a new formal solicitation for the same Work described in the RFP that failed to result in a Contract. 3.10 Protests and Judicial Review of Competitive Bidding and Proposals Pursuant to Rule 3 -0740, a bidder or proposer may protest the award of a public contract or a notice of intent to award a public contract, whichever occurs first, if the bidder or proposer is adversely affected because the bidder or proposer would be eligible to be awarded the public contract in the event that the protest were successful; and the reason for the protest is that all higher ranked proposals are nonresponsive; EWEB has failed to conduct the evaluation of proposals in accordance with the criteria or processes described in the solicitation materials; EWEB has abused its discretion in rejecting the protestor’s proposal or proposal as nonresponsive; or EWEB's evaluation of proposals or EWEB's subsequent determination of award is otherwise in violation of EWEB Rules. Eligible Proposers protesting award shall follow the procedures described herein. Protests that do not follow these procedures will not be considered. This protest procedure constitutes the sole administrative remedy available to Proposers. a) Protests must be emailed to the Purchasing Contact and received within seven (7) days after the notice of intent to award the Contract has been posted on the bid site . “Protest of RFP XXX -XXX-X” shall be entered in the subject header of the email. The Purchasing Contact will email a reply acknowledging receipt of the notice. EWEB will not consider late protests. b) All protests must be in writing, signed by the protesting party or an authorized Agent and submitted to the EWEB Purchasing Contact listed on page 1. The protest must state all facts and arguments on which the protesting party is basing the protest. c) Only protests stipulating an issue of fact concerning a matter of bias, discrimination or conflict of interest, non-compliance with procedures described in the procurement documents, or EWEB policy shall be considered. Protests based on procedural matters will not be considered. d) EWEB’s Purchasing Supervisor will review the protest and will email the protesting party a written response within three (3) business days of receipt of the written protest to the email provided in Proposer’s proposal. Any written response may be comprised of a determination of the protest, a notice to the protesting party of the need for additional time in which to evaluate the matter, or other notice to the protesting party. e) If the Purchasing Supervisor’s determination (response) is adverse to the protester, any further appeal of the Purchasing Supervisor’s determination (response) by the party must be submitted via email to EWEB’s General Manager within three (3) business days of issuance of the Purchasing Supervisor’s determination (response). f) EWEB’s General Manager will review any appeal of the Purchasing Supervisor’s determination and shall email the protesting party a written response within three (3) business days of receipt of written appeal to the email provided in Proposer’s RFP response, g) If the determination of the General Manager is adverse to the protesting party’s interest, the protesting party may only appeal to EWEB’s Board of Commissioners by filing an emailed notice of appeal to the Board with the General Manager within two (2) business days of issuance of the General Manager’s written determination. h) The Contract Review Board, in considering the protest, shall review the documentation presented to the Purchasing Supervisor and the General Manager on or before the next regularly scheduled Board Meeting, but in no event shall they be required to review in less than ten (10) business days, and thereafter, base their decision on such material. The Board review will be limited t o the evaluation of compliance with EWEB’s policies and procedures, requirements of the RFP and the equal and fair application of EWEB’s contracting rules. The Contract Review Board's determination shall be EWEB's final decision. An adversely affected or aggrieved Proposer must exhaust all avenues of administrative review procedures and relief before seeking judicial review of EWEB's Contractor selection or Contract award decision. 4. EVALUATION CRITERIA Instructions - Include in your proposal package a response to the following questions, listing the question first and the response directly beneath. Failure to respond to one or more questions could lower total score or cause the response to be deemed Non-Responsive and rejected. 4.1 Compliance with EWEB Specification and Experience (45 points possible)

• Provide information requested in the referenced specifications: Exhibit 2.
• Provide information on how long manufacturer has produced network transformers. Only

manufacturers that have produced network transformers for at least 10 years shall be considered. Please include this information in your cover letter. 4.2 References and Past Performance (30 points possible) REFERENCES. Provide, at a minimum, a list of three (3) North American utilities for whom your company has provided network transformers similar to the transformers in this RFP within the past five (5) years. Complete Attachment B for reference information. PAST PERFORMANCE. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods, cost management, level of communication between the contracting parties, proactive management and customer satisfaction. EWEB will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided in response to this RFP, EWEB’s knowledge of contractor performance, or other utilities or commercial entities. 4.3 Pricing Proposals (25 points possible) Provide the proposed pricing for transformers (scored) and origin of components (not scored) as required in the Bid Schedule below. BID ITEM THREE PHASE NETWORK TRANSFORMERS EST. 5 YR QTY BASE PRICE BASE PRICE X 5 YEAR QTY 1 TRANSFORMER NETWORK 500 KVA 12 KV DELTA 216Y/125 VOLT THREE PHASE THREE HIGH VOLTAGE BUSHING WITH HIGH VOLTAGE SWITCH WITH STRADDLE TAPS. PER EWEB SPEC ES5- 6.1300 REV.4 25 2 TRANSFORMER NETWORK 500 KVA 12 KV DELTA 480Y/277 VOLT THREE PHASE THREE HIGH VOLTAGE BUSHINGS WITH HIGH VOLTAGE SWITCH WITH STRADDLE TAPS. PER EWEB SPEC ES5-6.1300 REV.4 1 3 TRANSFORMER NETWORK 750 KVA 12 KV DELTA 216Y/125 VOLT THREE PHASE WITH THREE HIGH VOLTAGE BUSHING WITH HIGH VOLTAGE SWITCH WITH STRADDLE TAPS. PER EWEB SPEC ES5- 6.1300 REV.4 1 RFP 25-163-G / Three Phase Network Transformers 16 4 TRANSFORMER NETWORK 750 KVA 12 KV DELTA 480Y/277 VOLT THREE PHASE WITH THREE HIGH VOLTAGE BUSHING WITH HIGH VOLTAGE SWITCH WITH STRADDLE TAPS. PER EWEB SPEC ES5- 6.1300 REV.4 1 Total Price should include the base price for transformers and the weighting factors for Carbon Steel, Core Steel, Copper, Aluminum, Dielectric Fluid, and all other materials (labor, overhead and margin) that will be used in determining its pricing offer for each subsequent order request by EWEB. Provide a description of how the weighting factors will be used in determining their proposed purchase price(s) for each Order request. EWEB will accept FOB Destination/Prepay and Add, however, freight cost MUST be included in the Total Price bid and if the Contractor is offering a fixed price, freight cost must be firm. A. Bid Price Calculation Grand Total – Sum of extended Base Price of Items 1-4 $ Escalation formula (as described in Section 2.4): ___________________________________________________ HOW OFTEN WILL THE PRICING ESCALATION BE EVALUATED AND PRICING SUBMITTED FOR UPDATE? (Contracting Pricing Period – i.e. Monthly, Quarterly, Annually, etc…) ________________________________ DELIVERY: _________ days ARO WARRANTY: _________ (Must be a minimum of 18 months) MFG: _________________ B. Pricing Structure 1. Will the pricing proposed in the BID SCHEDULE above be a fixed, contracted price? (Yes or No) 2. If your company will be submitting a base bid that will be subject to indexed pricing as delivery date approaches, please identify the following: a) The index used and where it is located on the worldwide web b) The formula used to calculate each component of the price and an explanation of formula, if helpful c) When the final price will be calculated (number of weeks/months before delivery etc.) d) Any other contract terms proposed that are related to use of this pricing method 3. For any tariffs occurring in year 2025 and beyond, is Proposer willing to absorb at least 20% of the tariff amount in order to help partner with EWEB? (Yes or No. You may add comments.) C. Calculation of Points Total points for cost will be determined according to the following formula: A = Total Possible points = 20 L = Lowest cost proposed X = Cost being scored B = Awarded points before Bonus Points (rounded off) RFP 25-163-G / Three Phase Network Transformers 17  1 bonus points if price proposed is firm  1 bonus points if transformer is made in the U.S. (and not impacted by potential tariffs)  1 bonus points if transformer will be impacted by new tariffs effective year 2025 or after and Contractor is willing to absorb at least 20% of the total tariff amount. Formula: "L" divided by "X" times "A" = "B" Example: If A = 20 Points, L = $50,000; X = $65,000; then: $50,000 / $65,000 x 20 = 15.4 points Example: If A = 20 Points, L = $50,000; X = $65,000; Transformer will be made in the U.S. and price offered is firm (without use of economic adjustments/indexing later), then: $50,000 / $65,000 x 20 = 15.4 points +1 Bonus Points + 1 Bonus Points = 17.4 points D. Additional Information (Not scored) – Complete the Mandatory Component Level Tariff Disclosure attached as Attachment C. RFP 25-163-G / Three Phase Network Transformers 18 5. PROPOSAL FORM Proposals should be prepared and organized in a clear and concise manner and must include all information required by this RFP. Separate and clearly identify all sections and include a Table of Contents. Headers and titles should be used to identify required information. A. PROPOSAL PACKAGE RETURN THE FOLLOWING WITH YOUR RFP RESPONSE, PER SECTION 1.8(B). (Failing to include these documents could lead to rejection of Proposal.) Place a check in front of each item indicating inclusion in your response) COVER SHEET, with introduction of firm and the following: o Contractual Acceptance: Statement accepting ALL terms and conditions contained in this solicitation. Statement may include request for negotiation of proposed terms and conditions as allowed per Section 1.3. o Termination for Default: Proposers shall indicate if they have had a contract terminated for default in the last five years. Termination for default is defined as notice to stop performance that was delivered to the Proposer due to the Proposer’s non-performance or poor performance and the issue of performance was either (a) not litigated due to inaction on the part of the Proposer, or (b) litigated and determined that the Proposer was in default. NOTE: If a Proposer has had a contract terminated for default in this period, then the Proposer shall submit full details including the other party’s name, address and phone number. EWEB will evaluate the facts and may, at its sole discretion, reject the proposal on the grounds of Proposer’s past performance. RESPONSE TO ALL EVALUATION CRITERIA listed in Section 4 PROPOSAL FORM – This Section 5 MATERIAL SPECIFICATIONS – Exhibit 2 PRICING SHEET – Section 4.3 PROPOSER REFERENCE FORM – ATTACHMENT B COMPONENT TARIFF DISCLOSURE – ATTACHMENT C ALL POSTED ADDENDA ACKNOWLEDGED ALL DOCUMENTS COMBINED INTO ONE PDF FILE B. ACKNOWLEDGMENT OF RECEIPT OF ADDENDA TO RFP DOCUMENTS: Proposer acknowledges all Addenda and agrees to be bound by their contents. Circle each RFP Addendum received: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 Check if not applicable or no Addenda were received: ____ C. MWESB STATUS EWEB encourages contracting with minority owned, woman owned, and emerging small businesses (MWESB). The State of Oregon offers a certification process. Indicate below if your business is a MWESB and if so, which categories have been state certified. MWESB Certified? (Indicate Yes or No) _______ If yes, please indicate which of the following applies: ______________________________ Minority Owned, Woman Owned, Emerging Small Business, or Veteran Owned RFP 25-163-G / Three Phase Network Transformers 19 D. BIDDER RESIDENCY ORS 279A.120 states, "For the purposes of awarding a public contract, a contracting agency shall": (a) Give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal; and (b) Add a percent increase to the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides. “Resident Bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “Resident Bidder” under this paragraph. “Non-Resident Bidder” means a bidder who is not a “Resident Bidder” as defined above. a. CHECK ONE: Bidder is a ( ) RESIDENT Bidder ( ) NON-RESIDENT Bidder. b. If Resident Bidder, enter your Oregon business address: (physical and mailing address) ______________________________________________________________________________ c. If a Non-Resident Bidder, enter state of residency: ______________________________________ d. If a Non-Resident Bidder, do you or your Company receive, or are you or your Company eligible for any preference in award of contracts with your state’s government or with other governmental bodies in your state? CHECK ONE: ( ) YES ( ) NO If YES, state the preference percentage: _________________% If YES, but not a percentage of bid price, describe the preference: If YES, state the law or regulation that allows the preference described (legal citation): E. ACKNOWLEDGEMENT OF INDEPENDENT CONTRACTOR STATUS The undersigned acknowledges that: 1. Contractor certifies its status as an independent contractor in satisfaction of Oregon law, including ORS 670.600, and shall perform all required Work as an independent contractor. EWEB holds the right (i) to determine the delivery schedule for the Work to be perfo rmed and (ii) to evaluate the quality of the completed performance, but EWEB cannot and will not control the means or manner of Contractor’s performance. Contractor is responsible for determining the appropriate means and manner of performing the Work. 2. The parties covenant that Contractor, its sub-contractors, agents, officers and r epresentatives do not qualify as officers, employees, or agents of EWEB as those terms are used in ORS 30.265 nor shall they seek such qualification relating to performance of the Work. RFP 25-163-G / Three Phase Network Transformers 20 3. Contractor agrees it is responsible for all federal and state taxes or other payments or withholdings applicable to compensation or payments paid to Consultant under this Contract and shall hold EWEB harmless from such financial exposures. F. RECYCLED PRODUCTS CERTIFICATION OR RESERVED Bidders shall use recyclable products to the maximum extent economically feasible in the performance of the contract set forth in this document. EWEB shall give preference to goods that are certified to be made from recycled materials if: (a) The recycled product is available; (b) The recycled product meets applicable standards; (c) The recycled product can be substituted for a comparable non-recycled product; and (d) The recycled product’s costs do not exceed the costs of non -recycled products by more than five percent, or a higher percentage if a written determination is made by EWEB. [2003 c.794 §17] ORS 279A.010(gg) states “Recycled product” means all materials, goods and supplies, not less than 50 percent of the total weight of which consists of secondary and post-consumer waste with not less than 10 percent of its total weight consisting of post-consumer waste. “Recycled product” includes any product that could have been disposed of as solid waste, having completed its life cycle as a consumer item, but otherwise is refurbished for reuse without substantial alteration of the product’s form. ORS 279A.010(s) states: “Post-consumer waste” means a finished material that would normally be disposed of as solid waste, having completed its life cycle as a consumer item. “Post -consumer waste” does not include manufacturing waste. ORS 279A.010(hh) states: “Secondary waste materials” means fragments of products or finished products of a manufacturing process that has converted a virgin resource into a commodity of real economic value. “Secondary waste materials” includes post-consumer waste. “Secondary waste materials” does not include excess virgin resources of the manufacturing process. For paper, “secondary waste materials” does not include fibrous waste generated during the manufacturing process such as fibers recovered from waste water or trimmings of paper machine rolls, mill broke, wood slabs, chips, sawdust or other wood residue from a manufacturing process. ORS 279A.010(ff) states: “Recycled PETE” means post-consumer polyethylene terephthalate material. I, the undersigned duly authorized representative of the Bidder/Proposer, hereby certify that the products, if any, offered in this bid/proposal contain the following minimum percentages: (NOTE: If product(s) bid contain no recycled materials, then write "0" in space(s) provided) a) ________% (recycled product as defined in ORS 279A.010(gg)); b) ________% (post consumer waste as defined in ORS 279A..010(s)); c) ________% (secondary waste materials as defined in ORS 279A.010(hh)); d) ________% (recycled PETE product as defined in ORS 279A.010(ff)); Product Name: ___________________________________________________ Bid (line) Item No.: ______ It is the Bidder’s responsibility to provide additional signed copies of the Certification of Compliance for each (bid line) item which contains a different percentage of recycled materials than listed above. RFP 25-163-G / Three Phase Network Transformers 21 Sustainability Questionnaire Company Name: ______________________________________ Date: _________ The Supplier Sustainability Questionnaire must be completed and returned with your bid/proposal. This questionnaire is applicable to firms that provide services and/or goods. Responses can be up to 4 pages. 1. What policies or plans are in place to help decrease environmental or social impacts from your supply chain or manufacturer (if company is a distributor) such as decreasing use of toxic or hazardous products, efficient use of natural resources, reducing greenhouse gas emissions, waste reduction, and worker health and safety? Please provide links to documents. How does your company monitor and manage your supply chain with regard to environmental and social issues? 2. What type of sustainable packaging/shipping materials do you use, such as reusable, recycled content, or compostable materials? Does your company have a Zero Waste Plan; if so describe the progress your company has made to implement the plan. If you don’t use sustainable packaging please detail why not. 3. Does your company have transportation strategies to reduce fossil fuel, maintain local warehouses to shorten shipping distances and lead times, or combine shipments to receive economies of scale? If so, please include link or details of plan. 4. Has your company been cited in the last 5 years for non -compliance of any permits, rules or regulations pertaining to environmental, health and/or safety? If yes, please state the reason, and outcome of the citation including a description of the steps taken by your company to rectify the problem. 5. What programs do you have in place, or are planned for to increase resource efficiency such as reducing use of electric, water, labor or material resources? 6. Have the product(s) that you are bidding/proposing been certified by a third-party organization, such as Green Seal, Ecobiz, or ENERGY STAR. If yes, detail which ones and the relevant third party certification?