Seed Orchard Rainwater Collecting Tower and Installation Project

Seed Orchard Rainwater Collecting Tower and Installation Project Rainwater Collection Tank at J.E. Schroder Seed Orchard ITB S-62900-00016345 – J.E. Schroder Seed Orchard Rainwater Collection Tank Project ITB Template Effective 12/01/2021 Page 1 of 92 State of Oregon Invitation to Bid OregonBuys Bid Number S-62900-00016345 J.E. Schroeder Seed Orchard Rainwater Collection Tank Bid Opening Date & Time (“Bid Opening Date”) Date: May 6th, 2026, TIME:2:00 PM (Pacific) (Bids received after the above time will be rejected) PURCHASER/SINGLE POINT OF CONTACT: See “Purchaser” and “Info Contact” for this Invitation to Bid (“ITB”) in OregonBuys. This person is the only point of contact or “Single Point of Contact” (“SPC”) for this ITB. Any questions or issues that may arise regarding the ITB, forms, Specifications, Plans, bidding process, change, clarification, the award process, protests and any other issues must be directed to the Purchaser/SPC: Zaida Zuniga Zaida.L.ZUNIGA@odf.oregon.gov 2600 State St SE Salem OR 97310 (971) 301-0133 Notes:

• This ITB is advertised as a “Bid Solicitation” in the OregonBuys web-based

eProcurement system. Bids must be submitted through the OregonBuys system. See ITB section C.0.4. – OregonBuys for information regarding vendor registration and terminology used in OregonBuys platform.

• This document must be viewed electronically in order to access files, forms, provisions

and any other documents provided via hyperlinks within this ITB. Prospective Bidders that do not have compatible software or are otherwise unable to open any of the attached forms, Addenda or other documents may contact the Purchaser/SPC listed in the OregonBuys system for alternative formats and any reasonable accommodations that might be needed. ITB S-62900-00016345 – J.E. Schroder Seed Orchard Rainwater Collection Tank Project ITB Template Effective 12/01/2021 Page 2 of 92 SECTION A - TABLE OF CONTENTS SECTION A TABLE OF CONTENTS SECTION B DEFINITIONS SECTION C GENERAL BIDDING INFORMATION; OREGONBUYS REQUIREMENTS; INSTRUCTIONS TO OFFERORS SECTION D BID SECURITY REQUIREMENTS SECTION E BUREAU OF LABOR AND INDUSTRIES (“BOLI”) PREVAILING WAGE RATE REQUIREMENTS SECTION F FIRST-TIER SUBCONTRACTOR DISCLOSURE INSTRUCTIONS AND FORM SECTION G CONSTRUCTION CONTRACTORS BOARD (“CCB”) REGISTRATION REQUIREMENTS; ASBESTOS ABATEMENT LICENSING REQUIREMENTS AND JOINT VENTURE - PARTNERSHIP REQUIREMENTS SECTION H ADDENDA ACKNOWLEDGMENT SECTION I RESPONSIBILITY INQUIRY / CONTRACTOR REFERENCES SECTION J RECYCLED PRODUCTS SECTION K RESIDENCY INFORMATION SECTION L CERTIFICATION OF COMPLIANCE WITH TAX LAWS SECTION M CERTIFICATION OF DRUG-TESTING LAW REQUIREMENTS: SECTION N CERTIFICATION OF COMPLIANCE WITH NON-DISCRIMINATION SECTION O SIGNATURE OF BIDDER'S DULY AUTHORIZED REPRESENTATIVE EXHIBIT 1 PRICING SUBMITTAL FORM EXHIBIT 2 BID SECURITY FORM EXHIBIT 3 PERFORMANCE BOND FORM EXHIBIT 4 PAYMENT BOND FORM EXHIBIT 5 SAMPLE PUBLIC IMPROVEMENT AGREEMENT FORM EXHIBIT 6 GENERAL CONDITIONS EXHIBIT 7 SUPPLEMENTAL GENERAL CONDITIONS EXHIBIT 8 CONTRACT CLOSEOUT COMPLIANCE CHECKLIST ATTACHMENT A SCOPE OF SERVICE ATTACHMENT B PIONEER XLE50-03 TANK SPECIFICATION ATTACHMENT C PIONEER WATER TANKS COMMERCIAL SPECIFICATION CATALOG ATTACHMENT D TANK LOCATION ITB ATTACHMENTS: Attachments to this ITB are posted in OregonBuys. Bidder is responsible for completing and returning any page(s) in any Attachment(s) requiring a response. SECTION B – DEFINITIONS B.0 DEFINITIONS: Together with the Definitions found in Section A.1 of the General Conditions, the following definitions apply to this ITB and the resulting Contract. B.0.1 "Addendum” (referred to as “Amendment” in OregonBuys) means an addition or deletion to, a material change in, or a clarification of, the ITB. Each Addendum shall be labeled as such and shall be made available to all interested Offerors in accordance with OAR 125-249-0250(2). The plural form of “Addendum” is “Addenda.” ITB S-62900-00016345 – J.E. Schroder Seed Orchard Rainwater Collection Tank Project ITB Template Effective 12/01/2021 Page 3 of 92 B.0.2 "Agency" means the Oregon Department of Forestry also known as ODF B.0.3 "Bid" (referred to as “Quote” in OregonBuys) means the Offeror's written offer submitted in response to the ITB, including all necessary attachments and information required to be submitted prior to award. Bid also means "Offer". B.0.4 "Bidder" means an individual, organization or representative of an organization that submits a Bid in response to an ITB. Bidder also means "Offeror”. B.0.5 "Closing" (referred to as “Bid Opening Date” in OregonBuys) means the date and time set in the ITB for Bid submission, after which Bids may not be submitted, modified, or withdrawn by Bidder. B.0.6 "DAS" means the Oregon Department of Administrative Services. B.0.7 "Invitation to Bid" or "ITB" means all documents, whether attached or incorporated by reference, and any Addenda thereto, used for soliciting Bids. B.0.8 "Opening" means the date/time set to read the Bid submittals. B.0.9 OregonBuys means the on- line electronic Oregon Automated Procurement System administered by DAS. The OregonBuys System website is located at: https://oregonbuys.gov/bso/ B.0.10 "Plan Center" means organizations and business locations where Bidders may view, download or purchase copies of all documents relating to the ITB. B.0.11 “Signature” means to write one's name to confirm assent, responsibility, or obligation, either by hand using ink or by electronic means that constitute an “electronic signature’ under ORS Chapter 84. B.0.12 "State" means the State of Oregon. B.0.13 “Writing” means letters, characters and symbols inscribed on paper by hand, print, type or other method of impression, intend to represent or convey particular ideas or meanings. “Writing” when required or permitted by law, or required or permitted in a Solicitation Document, also means letters, characters and symbols made in electronic form and intended to represent or convey particular ideas or meanings. SECTION C - GENERAL BIDDING INFORMATION; OREGONBUYS REQUIREMENTS; INSTRUCTIONS TO OFFERORS C.0 GENERAL BIDDING INFORMATION; OREGONBUYS Bidder shall provide required information on the forms specified in this ITB. Any information Bidder submits that is not required to be included on forms prescribed by this ITB must be formatted in the manner called for in this ITB and submitted on Bidder’s letterhead. C.0.1 SUBMITTALS VIA OREGONBUYS. Bidder must be a registered Vendor in OregonBuys (see Section C.0.4.1). Bidder shall select the “Confidential” checkbox in OregonBuys when uploading any files required in response to this ITB. Bidder shall complete and submit via OregonBuys the items identified in section C.4.4 of this ITB, in accordance with all instructions in this ITB, no later than the Bid Opening Date specified in OregonBuys for this ITB (submittals by any other means shall be rejected). C.0.3 ELECTRONIC BID PROVISIONS C.0.3.1 Bidders shall make reasonable efforts to minimize the file size of attachments, so the total submittal does not exceed 5 megabytes C.0.3.2. (AGENCY) reserves the right to reject any Bid that is unreadable. ITB S-62900-00016345 – J.E. Schroder Seed Orchard Rainwater Collection Tank Project ITB Template Effective 12/01/2021 Page 4 of 92 (AGENCY) reserves the right to request that the apparent successful Bidder promptly submit its complete original signed Bid to (AGENCY), to confirm the apparent successful Bidder’s Bid submitted through OregonBuys. C.0.3.3. In the event of a failure of the State’s Electronic Procurement System or email system that interferes with the ability to submit electronic Bids, to submit a protest or to otherwise participate in the procurement, (AGENCY) may cancel the procurement or may extend the date and time of receipt of electronic Bids by providing notice of the extension immediately after the Electronic Procurement System or email system becomes available. C.0.3.5. By submitting a Bid in response to this ITB, the Bidder (and if selected for award, also as the Contractor) agrees with (AGENCY) that any Signature, and other forms of authorized representative certification, showing on documents and submitted via OregonBuys or email is an “Electronic Signature” under ORS Chapter 84, bind the signing party, and are intended to be and can be relied upon by the parties. C.0.4. OREGONBUYS C.0.4.1 REGISTRATION REQUIREMENT: All vendors must be registered in OregonBuys to do business with the State. Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso. For registration assistance see vendor registration guidance. Vendors are responsible for ensuring that their vendor registration and information is current and correct in OregonBuys. DAS and Agency shall not be responsible for defective registration or incorrect vendor information. C.0.4.2 CROSSWALK of TERMS Terms used in OregonBuys Definition Amendment “Addendum” or “Addenda”, as defined in OAR 125-246-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment. Bid Opening Date “Closing” as defined in OAR 125-246-0110(25). In OregonBuys it is the date and time deadline for submitting Bids and other documents required by a Bid Solicitation, after which the Bid “Opening” as defined in OAR 125-246-0110(98) will immediately occur. Bid Solicitation Any form of solicitation. In this solicitation, an Invitation to Bid. Each Bid Solicitation has a separate page and ID number in OregonBuys. Change Order A formal amendment to an existing resulting contract that is made according to the change order process set forth in the contract. Vendor Any form of business entity registered in OregonBuys. Only registered Vendors are eligible to submit a Quote and enter into any form of Contract pursuant to Bid Solicitations advertised in OregonBuys. C.0.4.3 ITB ATTACHMENTS AND ADDENDA. In addition to the provisions set forth and linked within this ITB, this ITB incorporates by this reference the information published or linked on the OregonBuys “Bid Solicitation” page for this ITB, including but not limited to:

• Details are entered into the Header Information section.
• All ITB Attachments, Addenda and notices (“Amendments” in OregonBuys), question and answer documents, and

any other files linked in the File Attachments and Form Attachments subsections; and

• Information, if any, entered in the “Questions” and “Item Information” sections.

C.0.5 GENERAL BIDDING INFORMATION C.0.5.1 OBTAINING ITB DOCUMENTS: This ITB, any ITB attachments and any Addenda and related notices (collectively the “Amendments”) may be downloaded from the OregonBuys eProcurement system at: https://oregonbuys.gov/bso. Bidders should contact the Purchaser identified in OregonBuys for this ITB if they are unable to access solicitation documents via OregonBuys. ITB S-62900-00016345 – J.E. Schroder Seed Orchard Rainwater Collection Tank Project ITB Template Effective 12/01/2021 Page 5 of 92 Bidders are solely responsible for checking OregonBuys regularly until the Bid Opening Dat e specified in OregonBuys to assure that they have not missed any Addenda or other notices issued as “Amendments” in OregonBuys for this ITB. C.0.6 ITB PURPOSE; PROJECT COST ESTIMATE; KEY PROJECT DATES; GENERAL PROJECT DESCRIPTION ITB PURPOSE : The purpose of this ITB is to establish an agreement for a qualified installer to provide and install a 97000 - 100,000-Gal rainwater collection tank. The work performed under this Contract includes all labor, materials, transportation, equipment, permits, and services for and incidental to the completion of all construction Work in connection with the Project described in the Contract Documents, including, but not limited to, Attachment A - Specifications and Attachment B – Plans. PROJECT COST ESTIMATE: The following range is a Project estimate for bonding purposes: $70,000.00 to $100,000.00. KEY PROJECT DATES: PROJECT START DATE: July 1st, 2026 SUBSTANTIAL COMPLETION: August 17th, 2026. FINAL COMPLETION: August 31st, 2026 . GENERAL PROJECT DESCRIPTION The scope of the Project includes, but may not be limited to, the following: 1. Provide a 97000 – 100,000-gal rainwater collection tank. 2. Deliver a 97000 – 100,000-gal rainwater collection tank. 3. Install a 97000 – 100,000-gal rainwater collection tank. C.1 INSTRUCTIONS TO OFFERORS C.1.0 PRE-BID CONFERENCE: C.1.0.1 There is no pre-bid conference for this project. C.1.0.2 SITE ACCESS: Additional site access will be provided to allow Bidders access to the site by appointment only. Interested parties must contact Wayne Newman to schedule a s ite examination visit at (971) 446- 0891 or Wayne.L.Newman@ODF.Oregon.Gov. . Interested parties attending site visits are required to sign in. (NOTE: OAR 125- 246-0635 requires, in part, as follows: “During this phase, telephone conversations and meetings must be documented in the Procurement File.”) C.1.1 POINT(S) OF CONTACT: C.1.1.1 The Purchaser/SPC for questions regarding the ITB, forms, S pecifications, Plans, bidding process, change, clarification, the award process, protests and any other issues that may arise, is Zaida Zuniga at (971) 301-0133, and e- mail Zaida.L.ZUNIGA@odf.oregon.gov. C.1.1.2 The contact point for requests for brand approval, o r substitution requests is Wayne Newman at (971) 446-0891, and e-mail Wayne.L.Newman@ODF.Oregon.Gov . C.1.2 ENGINEER AND CONSULTANT INFORMATION: The following is a list of any engineers and consultants used on this project. This list is for informational purposes only. Offerors are prohibited from contacting these engineers and consultants during the solicitation process , unless otherwise authorized in this ITB. Verdantas LLC Matt Wadlington 541 266 8601 http://www.civilwest.com ITB S-62900-00016345 – J.E. Schroder Seed Orchard Rainwater C