CDC Entrance Canopy Replacement

CDC Entrance Canopy Replacement Building Construction, Commercial and Institutional CDC Entrance Canopy Replacement – ITB # S-29100-00015826 State of Oregon Invitation to Bid ITB/BID Solicitation# S-29100-00015826 PROJECT NAME: CDC Entrance Canopy Replacement BID/QUOTE DATE: 03/26/2026 BID/QUOTE DUE TIME: at 2:00:00 PM (PST) Bidding Requirements & Instructions For Public Improvement and Public Works Projects [DOC Public Improvement ITB Template: AGENCY NOTE: Effective 8/27/21, this ITB template has been reviewed by DOJ and is approved for use under the DOC class exemption from legal sufficiency review for competitively bid public improvement contracts under $3,000,000. Page 1 of 30 ITB PURPOSE: MANDATORY PRE-BID CONFERENCE: PROJECT ESTIMATE: The following range is a project estimate for bonding purposes: PROJECT COMPLETION DATES: LIQUIDATED DAMAGES: PURCHASER/SINGLE POINT OF CONTACT Name: Phone: E-mail: Notes: Final Completion: Eighty (80) Calendar Days from NOTICE TO PROCEED Liquidated damages of $380.00 will apply to the contract resulting from this ITB. Failure to substantially complete the Project by the, date of Substantial Completion, as specified in the Contract, will result in damage to the State of Oregon. Moreover, failure to fully complete the Project by the date of Final Completion, as specified in the Contract, will also result in damage to the State of Oregon Since actual damage will be difficult to determine, it is agreed that the Contractor shall pay to the State of Oregon, not as a penalty but as liquidated damages, $380.00 per calendar day elapsed in excess of the Substantial Completion date stated in Section 4 of the Agreement. Moreover, it is agreed that the Contractor shall pay to the State of Oregon, not as a penalty but as liquidated damages, $380.00 per calendar day elapsed in excess of the Final Completion date stated in Section 4 of the Agreement. See “Purchaser” and “Info Contact” for this ITB in OregonBuys. This is the single point of contact for this ITB. Any questions or issues that may arise regarding the Specifications, the bidding process, and/or the award process shall be directed to the Purchaser/Single Point of Contact.

• This ITB is advertised as a “Bid Solicitation” in the OregonBuys web-based eProcurement system. Bids must be submitted

through the OregonBuys system. See ITB section C.2.1 – OregonBuys for information regarding vendor registration and terminology used in OregonBuys platform. Project Start Date: Ten (10) Calendar Days from NOTICE TO PROCEED Substantial Completion: Sixty (60) Ca lendar Days from NOTICE TO PROCEED Notice: Due to the secure nature of this institution a security check is required for all planning to attend the mandatory Pre- Bid Conference. Attendees will be required to provide clearance information including, but not limited to, his or her full name, date of birth and Driver's License number. Photo identification will also be required for entry. No blue denim trousers, blue shirt or camouflage clothing of any type is allowed. Clothing with written messages, photographs or pictures and clothing that exposes the midri ff, thighs, bare back or revealing neckline are not permitted (clothing with a small manufactured logo is acceptable). All persons wishing to attend shall submit the security check form to: or email to: DOC.LEDS@doc.oregon.gov. This form is included in the Bid packet. Any statements made at this conference will not change the Plans, Specifications or other Contract Documents unless an Addendum has been issued from the State Procurement Office and advertised on the OregonBuys System. BIDDERS OR THEIR REPRESENTATIVE ARE REQUIRED TO ATTEND THIS MANDATORY PRE-BID CONFERENCE. BIDS WILL ONLY BE EVALUATED FROM BIDDERS OR THEIR REPRESENTATIVE WHO REGISTERED AND ATTENDED THE MANDATORY PRE-BID CONFERENCE, AND ALL OTHER BIDS WILL BE CONSIDERED NON-RESPONSIVE. 350,000-400,000 The purpose of the ITB is to establish a Contract for project: Entrance Canopy Replacement at CDC, 3601 State St. Salem, OR 97301 ("Project"), for the benefit of Department of Corrections. The Work contemplated under this Contract includes all labor, materials, transportation, equipment and services for, and incidental to, the completion of all construction Work in connection with the project described in the Contract Documents. A mandatory pre-bid conference will be held on 02/26/2026 at the "official time" of 9:00 AM (PST), located at CDC, 3601 State St. Salem, OR 97301 Dustin M. Sculatti (503) 510-5285 Dustin.M.Sculatti@doc.oregon.gov Page 2 of 30

• This document must be viewed electronically to access files, forms, provisions or other documents provided via hyperlinks

within this ITB. Prospective Bidders that do not have compatible software or are unable to open any of the attached documents, forms or Addenda may contact the Purchaser listed in OregonBuys for alternative electronic formats. Page 3 of 30 SECTION A – TABLE CONTENTS TABLE OF CONTENTS DEFINITIONS GENERAL BIDDING INFORMATION/INSTRUCTIONS TO BIDDERS BID SECURITY REQUIREMENTS BUREAU OF LABOR AND INDUSTRIES (“BOLI") PREVAILING WAGE RATES FIRST-TIER SUBCONTRACTOR DISCLOSURE INSTRUCTIONS AND FORM CONSTRUCTION CONTRACTORS BOARD (CCB) REGISTRATION REQUIREMENTS; ASBESTOS ABATEMENT LICENSING REQUIREMENTS; AND JOINT VENTURE - PARTNERSHIP REQUIREMENTS ADDENDA ACKNOWLEDGMENT RESPONSIBILITY INQUIRY / CONTRACTOR REFERENCES RECYCLED PRODUCTS RESIDENCY INFORMATION CERTIFICATION OF COMPLIANCE WITH TAX LAWS CERTIFICATION OF DRUG-TESTING LAW REQUIREMENTS: CERTIFICATION OF COMPLIANCE WITH NON-DISCRIMINATION SIGNATURE OF BIDDER'S DULY AUTHORIZED REPRESENTATIVE PRICING SUBMITTAL FORM BID SECURITY FORM PAYMENT BOND FORM PERFORMANCE BOND FORM SAMPLE PUBLIC IMPROVEMENT AGREEMENT FORM GENERAL CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS SUPPLEMENTAL GENERAL CONDITIONS RESERVED SPECIFICATIONS PLANS BIDDER REFERENCES FOR COMPARABLE PROJECTS IN SIZE AND SCOPE SECURITY FORM ("LEDS") SECTION B – DEFINITIONS B.1 B.1.1 B.1.2 B.1.3 B.1.4 B.1.5 B.1.6 B.1.7 B.1.8 B.1.9 B.1.10 B.1.11 B.1.12 "Official Time" means the synchronized time used by State of Oregon servers and cell phones which are managed by the continental atomic clock. SECTION F SECTION G SECTION H SECTION I SECTION A SECTION B SECTION C SECTION D SECTION E EXHIBIT 3 EXHIBIT 4 EXHIBIT 5 EXHIBIT 6 SECTION J SECTION K SECTION L SECTION M SECTION N SECTION O EXHIBIT 1 EXHIBIT 2 "DOC" means the Oregon Department of Corrections, acting through the DOC Purchasing Section. "Invitation to Bid" or "ITB" means all documents, whether attached or incorporated by reference, and any Addenda thereto, used for soliciting Bids. EXHIBIT 7 ATTACHMENT A ATTACHMENT B ATTACHMENT E DEFINITIONS: Together with the Definition of Terms found in Section A.1 of the General Conditions for Public Improvement Contracts, the following definitions apply to this ITB and the resulting Contract. "Addendum" or "Addenda" (referred to as “Amendment” in OregonBuys) means an addition or deletion to, a material change in, or clarification of, the ITB. Each Addendum shall be labeled as such and shall be made available to all interested Bidders in accordance with OAR 137-049-0250(2). The plural form of “Addendum” is “Addenda.” ATTACHMENT D ATTACHMENT C "Agency" and "Owner" mean the Department of Corrections. "Bid" (referred to as "Quote" in OregonBuys) means the Bidder's written Bid submitted in response to the ITB, including all necessary attachments and information required to be submitted prior to award. Bid also means "Offer" "Bidder" means an individual (person), organization or representative of an organization that submits a Bid in response to an ITB. Bidder also mean "Offeror". "Closing" (referred to as "Bid Opening Date" in OregonBuys) means the date and time set in the ITB for Bid submission, after which Bids may not be submitted, modified, or withdrawn by Bidder. "Opening" means the date/time set to read the Bid submittals. "OregonBuys System" or "OregonBuys" means the on-line electronic Oregon automated procurement system administered by the State’s Department of Administrative Services. The OregonBuys System website is : https://oregonbuys.gov/bso/ "State" means the State of Oregon. "Writing" means letters, characters and symbols inscribed on paper by hand, print, type or other method of impression, intend to represent or convey particular ideas or meanings. "Writing" when required or permitted by law, or required or permitted in a Solicitation Document, also means letters, characters and symbols made in electronic form and intended to represent or convey particular ideas or meanings. "State" means the State of Oregon. Page 4 of 30 SECTION C - GENERAL BIDDING INFORMATION/INSTRUCTIONS TO BIDDERS C.1 C.1.1 C.1.1.1 C.1.1.2 C.1.1.2.1 C.1.1.2.2 C.1.1.2.3 C.1.1.2.4 C.1.1.2.5 C.1.1.2.6 C.1.1.2.7 C.1.1.2.8 C.1.2 C.1.2.1 C.1.2.2 C.1.2.3 C.1.2.4 C.2 C.2.1 C.2.2 BID REQUIREMENTS Bidder shall provide required information on the forms specified in this ITB. Any information Bidder submits that is not required to be included on forms prescribed by this ITB must be formatted in the manner called for in this ITB and submitted on Bidder’s letterhead. Bidder shall not make the Bid contingent upon the DOC’s acceptance of Specifications, Plans or Contract terms that conflict with or are in addition to those advertised in this ITB. Bidder must select “Yes” on the Terms & Conditions tab in OregonBuys or the Bid will be rejected. SUBMITTALS VIA OREGONBUYS Bidder must be a registered Vendor in OregonBuys (see section C.2.1). Bidder shall select the “Confidential” checkbox in OregonBuys when uploading any files required in response to this ITB. Bidder must complete and submit via OregonBuys the following items, in accordance with all instructions in this ITB, no later than the Bid Opening Date and time specified in OregonBuys for this ITB (submittals by any other means will be rejected): BID PRICING FORM. Bidders must complete and submit the Bid Pricing Form using the form available for download from the File Attachments section for this ITB in OregonBuys. Failure to supply all required information in the Bid Pricing Form may result in rejection of the Bid as non-responsive. In the event of a discrepancy between extended prices and unit prices, unit prices will prevail. If the Bid Pricing Form is replaced by an Addendum, then Bidders shall use that replacement form to provide pricing and other required information. The quantities listed in the Bid Pricing Form posted as a File Attachment in OregonBuys for this ITB are intended to serve only as a guide to Bidders and are not to be construed as a guarantee. All quantities are estimated and are for Bid purposes only. DOC reserves the right to adjust quantities or delete items as needed. Payment will be made based on actual, measured quantities. ADDITIONAL INFORMATION TO BE SUBMITTED WITH THE BID: Bidder must submit the following items via upload in OregonBuys (unless another submission method is approved for “OTHER BID SECURITY”), no later than the Bid Opening Date and time specified in OregonBuys for this ITB, or the Bid will be determined not Responsive. Construction Contractors Board (“CCB”) Registration Requirements; Asbestos Abatement Licensing Requirements, & Joint Venture - Partnership Declaration, Section G; Amendment “Addendum” or “Addenda”, as defined in OAR 137-046-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment. Addenda Acknowledgement; Section H; Responsibility Inquiry & Contractor References; Utilization of Businesses Certified under ORS 200.055, Section I; Residency Information, Section K; Signature of Bidder's Duly Authorized Representative, Section O; Pricing Submittal Form (Exhibit 1); Bid Security as per Section D (Exhibit 2); The First Tier Subcontractor Disclosure Form (Section F) must be submitted and received via OregonBuys prior to the Bid Opening Date and time OR via email to the Single Point of Contact listed in OregonBuys within two working hours after the Bid Opening Date and time specified in OregonBuys for this ITB.; ELECTRONIC BID PROVISIONS DOC reserves the right to reject any Bid that is unreadable. DOC reserves the right to award the Contract solely on the Bid submitted electronically through OregonBuys; however, upon DOC’s request, the apparent successful Bidder shall promptly submit its complete original signed bid. In the event of a failure of an Electronic Procurement System or email system that interferes with the ability to submit electronic Bids, to protest or to otherwise participate in the procurement, DOC may cancel the procurement or may extend the date and time of receipt of electronic Bids by providing notice of the extension immediately after the Electronic Procurement System or email system becomes available. By submitting a Bid in response to this ITB, the Bidder (and if selected for award, also as the Contractor) agrees with DOC that signatures, and other forms of authorized representative certification, showing on documents submitted via OregonBuys or email are “Electronic Signatures” under ORS Chapter 84 and bind the signing party and are intended to be and can be relied upon by the parties. OREGONBUYS REGISTRATION REQUIREMENT: All vendors must be registered in OregonBuys to do business with the State. Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso . For registration assistance see vendor registration guidance Vendors are responsible for ensuring that their vendor registration and information is current and correct in OregonBuys. DOC shall not be responsible for defective registration or incorrect vendor information CROSSWALK OF TERMS Terms used in OregonBuys Definitions Page 5 of 30 C.2.3 C.2.3.1 Details entered in the Header Information section; C.2.3.2 C.2.3.3 Information, if any, en tered in the “Questions” and “Item Information” sections. C.3 GENERAL INFORMATION C.3.1

• Appropriate Clothing

○ ○ ○ ○ TIP: Leave an extra set of clothes in your car if you are not sure that your clothing meets the requirements. Leave at Home or in a Facility Locker:

• Non-emergency medications, prescribed or non-prescribed, are not allowed.
• Smoking of any kind is not allowed within a correctional institution or on State of Oregon property.
• Cell phones, or other electronic devices are also not allowed .
• Weapons of any kind should not be brought into a facility.

•

• Hats of any kind are not allowed to be worn inside the facility.

MANDATORY PRE-BID CONFERENCE: DO NOT WEAR BLUE DENIM OR BLUE CLOTHING OF ANY KIND . This is for security purposes, since inmates themselves wear blue and blue denim clothing. Clothing with written messages, photographs or pictures and clothing that exposes the midriff, thighs, bare back or revealing neckline are not permitted (clothing with a small manufactured logo is acceptable). Dress conservatively. Dresses, skirts, jumpers, culottes, and shorts are permitted if they are worn at knee level or lower when standing. Footwear and undergarments MUST BE WORN. Inappropriate clothing includes suggestive, revealing, low-cut or skimpy clothing. Hats, wrap-around skirts, halter tops, sheer or see-through clothing are not allowed. Other types of provocative clothing; camouflage of any kind; and clothing, hairstyles, insignias or other paraphernalia associated with security threat groups or that are inflammatory in nature are also not allowed. Metal buttons, body piercings, jewelry, underwire bras, and some shoes may activate the metal detector. Avoid wearing metal as much as possible or be prepared to remove certain items in order to pass through the metal detector successfully. Remember that undergarments MUST always BE WORN. All persons wishing to attend shall submit the security check form to: DOC.LEDS@doc.oregon.gov. This form is included in the Bid packet and uploaded to OregonBuys as an Attachment. Bid Opening Date Bid Solicitation Change Order All ITB Attachments, Addenda and notices (“Amendments” in OregonBuys), question and answer documents, and any other files linked in the File Attachments and Form Attachments subsections; and Quote Vendor “Closing” as defined in OAR 137-046-0110(5). In OregonBuys it is the deadline for submitting Quotes (Bids, Proposals or other required responses) required by a Bid Solicitation, after which the Bid “Opening” as defined in OAR 137-046-0110(21) will immediately occur. Any form of solicitation: Request for Proposal, Invitation to Bid, Request for Quote, Request for Information, etc., including notices (sole source notice, intent to participate, etc.). Each Bid Solicitation has a separate page and ID number in OregonBuys. A formal change to an existing MBPO (i.e., any form of contract; agreement; price agreement or on-call contract, etc.; purchase order; or work order contract. Any form of contract; agreement; price agreement or on-call contract, etc.; purchase order; or work order contract. Any form of Bid submission by vendors, i.e., Bids, Quotes, or any other type of Bid required by a Bid Solicitation. Any form of business entity registered in OregonBuys. Only registered Vendors are eligible to submit a Quote and enter into any form of Contract pursuant to Bid Solicitations advertised in OregonBuys. ITB ATTACHMENTS AND ADDENDA In addition to the provisions set forth and linked within this ITB, this ITB incorporates by this reference the information published or linked on the OregonBuys “Bid Solicitation” page for this ITB, including but not limited to: A mandatory pre-bid conference will be held on 02/26/2026 at the "official time" of 9:00 AM (PST), located at CDC, 3601 State St. Salem, OR 97301 Notice. Due to the secure nature of this institution a security check is required for all planning to attend the mandatory Pre-Bid Conference. Attendees will be required to provide clearance information including his or her full name, date of birth and Driver's License number. Photo identification is required for entry. Any statements made at this conference will not change the Plans, Specifications or other Contract Documents unless an Addendum has been issued from the State Procurement Office and advertised on the OregonBuys BIDDERS OR THEIR REPRESENTATIVE ARE REQUIRED TO ATTEND THIS MANDATORY PRE-BID CONFERENCE. BIDS Master Blanket Purchase Order (“MBPO”) Page 6 of 30 C.3.2 POINT(S) OF CONTACT: C.3.2.1 C.3.3 C.3.4 C.3.5 INVITATION TO BID DOCUMENT AVAILABILITY: C.3.5.1 C.3.5.2 C.3.5.3 C.3.6 TRADE SECRETS: C.3.7 SOLICITATION LAW AND RULES AND GENERAL CONDITIONS: C.3.7.1 C.3.7.2 C.3.7.3 OAR 137.046: https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=297 OAR 137.047: https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=298 OAR 137.048: https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=299 OAR 137.049: https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=300 In addition to the foregoing, this solicitation and the Contract are governed by the STATE OF OREGON GENERAL CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS, "General Conditions", and Supplemental General Conditions which are incorporated herein by reference. See Exhibit 6 & 7. Any information Bidder submits in response to the ITB that Bidder considers a trade secret under Oregon Revised Statutes (“ORS”) 192.345 or confidential proprietary information under ORS 192.355, and that Bidder wishes to protect from public disclosure, must be clearly labeled with the following: "This information constitutes a trade secret, or otherwise exempt from disclosure under the Oregon Public Records Law, ORS 192.311 through 192.513, and is not to be disclosed except in accordance with the Oregon Public Records Law, ORS 192. Bidders are cautioned that price information submitted in response to an ITB is generally not considered a trade secret under the Oregon Public Records Law. Further, information submitted by Bidders that is already in the public domain is not protected. The State shall not be liable for disclosure or release of information when authorized or required by law or court order to do so. The State shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.461 to 646.475. This ITB and the resulting Contract are governed by Oregon Law. Specific laws and rules that govern the solicitation process are found in Chapters 279A and 279C of the Oregon Revised Statues, and Chapter 137, Divisions 046 and 049 of the Administrative Rules of the Oregon Department of Justice (Model Public Contract Rules). The ITB and resulting Contract may be subject to other laws and rules. Bidders should obtain and become acquainted with the applicable provisions of the above laws and rules. Copies may be obtained as follows: OREGON REVISED STATUTES (ORS Chapters 279A and 279C) - Can be obtained from Legislative Counsel Committee, S101 State Capitol, Salem, OR 97310-0630. Phone (503) 378-8146, or online at: ORS 279A: https://www.oregonlegislature.gov/bills_laws/ors/ors279A.html ORS 279C: https://www.oregonlegislature.gov/bills laws /ors/ors279C.html OREGON DEPARTMENT OF JUSTICE ADMINISTRATIVE RULES - (OAR Chapter 137, Divisions 046 and 049) - Can be obtained from the Department of Justice, 100 Justice Building, 1162 Court Street NE, Salem, OR 97301-4096, Phone (503) 378-2992 (ext. 325) or on line at: Date and time specified in OregonBuys to assure that they have not missed any Addenda or other notices issued as “Amendments” in OregonBuys for this ITB. OBTAINING ITB DOCUMENTS: This ITB, ITB attachments and any Addenda and notices (“Amendments”) may be downloaded from the OregonBuys eProcurement system at: https://oregonbuys.gov/bso . Contact the Purchaser identified in OregonBuys for this ITB if unable to access solicitation documents via OregonBuys. Bidders are solely responsible for checking OregonBuys regularly until the Bid Opening WILL ONLY BE EVALUATED FROM BIDDERS OR THEIR REPRESENTATIVE WHO REGISTERED AND ATTENDED THE MANDATORY PRE-BID CONFERENCE IN ITS ENTIRETY, AND ALL OTHER BIDS WILL BE CONSIDERED NON-RESPONSIVE. BIDDERS THAT ARRIVE LATE WILL NOT BE PERMITTED TO ATTEND THE MANDATORY PRE-BID CONFERENCE. ALL BIDDERS MUST ATTEND THE PRE-BID CONFERENCE IN ITS ENTIRETY. THE STATE CELL PHONE HELD BY THE SINGLE POINT OF CONTACT OR DELEGATE IS THE SOLE TIME PIECE USED TO DETERMINE THE OFFICIAL TIME. The single point of contact for questions regarding the ITB, forms, Specifications, Plans, bidding process, change, clarification, the award process, protests, brand approval, or substitution requests and/or any other issues that may arise, is: Dustin M. Sculatti The following is a list of any engineers or consultants used on this project. This list is for informational purposes only. Bidders are prohibited from contacting these engineers and consultants during the solicitation process, unless otherwise authorized in this ITB. Lenity Architecture (503) 510-5285 Dustin.M.Sculatti@doc.oregon.gov ENGINEER AND CONSULTANT INFORMATION Page 7 of 30 C.3.8 BRAND NAME USAGE: BRAND NAME: C.3.8.1 C.3.8.2 C.3.8.3 C.3.9 SOLICITATION PROTEST; REQUEST FOR CHANGE; REQUEST FOR CLARIFICATION; C.3.9.1 REQUEST FOR BRAND NAME/ PRODUCT SUBSTITUTION C.3.9.1.1 C.3.9.2 C.3.9.2.1 C.3.9.2.2 C.3.9.2.3 C.3.9.3 C.3.10 C.3.11 C.3.12 METHOD OF SUBMITTING REQUESTS FOR MODIFICATION OF ITB PROVISIONS: E-mail Addresses containing requests for brand approval, requests for substitution, requests for clarification, requests for change, and Bid protests shall be marked as follows: Bid Request for: CDC, Entrance Canopy Replacement REQUEST FOR APPROVAL OF AN "OR APPROVED EQUAL" OR AN "OR APPROVED EQUIVALENT": Pursuant to Section C.3.8, Bidders shall provide that product unless another is approved through a request for approval of an "or approved equal" or an "or approved equivalent, or a product exemption has been issued (ORS 279C.345). Other brands of equal quality, merit and utility will be considered upon proper submittal of the request with appropriate documentation. Requests shall be made in writing and be submitted to the name of the single point of contact under C.3.2.1 of the ITB document. To be considered, the request for changes must be received by the deadline specified in the Solicitation Schedule Requests shall provide all the information necessary for the State to determine product acceptability Failure to provide sufficient information with the request shall be cause for the request not to be considered as equivalent; and Any product subsequently approved for substitution shall be listed on an Addendum or Addenda issued by DOC and posted on OregonBuys. REQUEST FOR CLARIFICATION: Any Bidder that finds discrepancies in, or omissions from any provision of the ITB, Plans, Specifications, or Contract Documents, or has doubt as to the meaning, shall make a request for clarification in writing, to the contact point listed in Section C.3.2.1. To be considered, the request for clarification must be received by DOC by the deadline specified in Section C.3.9.1.1. REQUEST FOR CHANGES TO CONTRACTUAL TERMS OR SPECIFICATIONS OR PLANS: Any Bidder may submit a request for changes to contractual terms, Plans, or Specifications, in writing, to the contact point listed in Section C.3.2.1. To be considered, the request for changes must be received by DOC by the deadline specified in Section C.3.9.1.1. The request shall include the reason for requested changes, supported by factual documentation, and any proposed changes. Brand Approval/Request for Substitution/Request for Clarification/Request Change/Protest ITB Number S-29100-00015826 BRAND NAME: Any brand name listed in the specifications without an "or equal" "or approved equal" shall establish the minimum requirements for quality, utility, durability, function, and purpose. Other brand names may be used in the construction of the Project as long as they are equal to or better than the product brand named, and the brand named is not mandated pursuant to a brand name exemption. BRAND NAME "OR EQUAL": Any brand name listed in the specifications with an "or equal" shall establish the minimum requirements for quality, utility, durability, function, and purpose. Other brand names may be used in the construction of the Project as long as they are equal to or better than the product brand named, and the proposed product has been approved in writing by the Owner’s Authorized Representative prior to installation, and the brand named is not mandated pursuant to a brand name exemption. The Owner’s Authorized Representative shall determine, in its sole discretion, whether a product offered is "or equal". BRAND NAME "OR APPROVED EQUAL": Any brand name listed in the specifications with an "or approved equal" or an “or approved equivalent” designation shall establish the minimum requirements for quality, utility, durability, function, and purpose. Other brand names may be used in the construction of the Project as long as they are equal to or better than the product brand named, and the product has been pre-approved in writing during the bidding process detailed in Section C.2, and the brand named is not mandated pursuant to a brand name exemption. 03/12/2026 @ 02:00:00 PM (PST) Unless this specific deadline is extended by subsequent Addenda, no requests for brand approval, requests for substitution, requests for clarification, requests for change or protests pertaining to provisions contained in the originally-issued ITB will be considered after the date specified herein. PROTEST OF CONTRACTUAL TERMS, PLANS, OR SPECIFICATIONS: Any Bidder who believes contractual terms, Plans, or Specification(s) are unnecessarily restrictive or limit competition may submit a protest, in writing, to the contact point listed in Section C.3.2.1. To be considered, the protest must be received by DOC by the deadline specified in Section C.3.9.1.1. The protest shall include the legal and factual grounds for the protest, a description of the resulting prejudice to the Bidder if the protest is not granted, and any proposed changes. RESPONSE TO REQUESTS FOR CLARIFICATION: Clarifications, whether verbal, in writing, or included in an Addendum or Amendment as a "clarification," do not change Plans, Specifications, contractual terms, or procurement requirements of an ITB. If a request for clarification raises an issue that DOC determines should be handled by formally amending the ITB, DOC will do so only by announcing such a change in an Addendum or Amendment, not through information identified as a "clarification." Page 8 of 30 C.3.13 C.4 PROTEST OF ADDENDA C.5 BID FORMAT C.5.1 C.5.2 C.5.3 C.5.4 The following shall be submitted prior to Closing: C.5.4.1 Pricing Submittal Section, Exhibit 1; C.5.4.2 Bid Security Requirements, Section D; C.5.4.3 C.5.4.4 Addendum or Addenda Acknowledgement; Section H; C.5.4.5 Responsibility Inquiry & Contractor References; ESB Utilization, Section I; C.5.4.6 Residency Information, Section K; C.5.4.7 Signature of Bidder's Duly Authorized Representative, Section O; C.5.4.8 Addenda (If required) C.5.4.9 First Tier Subcontractor Disclosure Form, Section F; C.5.5 C.5.6 C.5.7 Bidders may not modify Bids after Closing. C.6 BID SUBMISSION C.6.1 C.7 C.8CLOSING & OPENING / FIRST TIER SUBMITTAL C.8.1 C.8.2 NUMBER OF COPIES; SIGNATURE REQUIRED: Bidders shall submit a total of 1 copy of the Bid via Oregon Buys. Bid submitted by Bidder must bear the signature of the Bidder’s Authorized Representative. Failure to submit an Bid bearing an original signature will result in rejection of the Bid. BID WITHDRAWALS PRIOR TO CLOSING If a Bidder wishes to withdraw a submitted Bid, the Bidder must do so using the “Withdraw Quote” button in OregonBuys prior to Closing/”Bid Opening Date” and time specified in OregonBuys for this ITB BIDS RECEIVED: Bids must be received in accordance with all instructions in this ITB prior to the “Bid Opening Date” and time specified in OregonBuys for this ITB. Bids received after the Bid Opening Date and time, or as may be extended by any subsequently issued Addendum, shall not be considered for award. BID OPENING: Bid Opening will occur immediately following “Bid Opening Date” and time unless otherwise specified. Only the name of each Bidder and the Bid amounts will be read at the Opening. Award decisions will not be made at the Bid Opening. INFORMATION TO BE SUBMITTED WITH THE BID: The items listed below in this section shall be submitted or the Bid shall be found to be non-responsive. Construction Contractors Board (CCB) Registration Requirements; Asbestos Abatement Licensing Requirements, & Joint Venture - Partnership Declaration, Section G; The following shall be submitted either with the Bid submission or within two (2) working hours after the Closing. BID MODIFICATION PRIOR TO BID OPENING: Alterations and erasures made before Bid submission must EACH be INDIVIDUALLY initialed in ink by the person signing the Bid. Bids, once submitted, may be modified in writing before Bid Opening Date and time specified in OregonBuys for this ITB. Modifications made after Bid submission shall be prepared on Bidder’s letterhead, be signed by an authorized representative. Modifications made after Bid submission must be uploaded in OregonBuys after deleting prior submittal items using the “Withdraw Quote” button. Failure to comply with the provisions of this paragraph of Section C.5.5 will result in Bid rejection. Nothing in Section C.5.5 shall be construed as allowing the Bidder to alter or otherwise change the form of the Bid, the form of the Contract, the conditions of the Bid, or the Specifications or Plans attached to the Bid documents. RESPONSE TO REQUESTS FOR BRAND APPROVAL, REQUESTS FOR SUBSTITUTION, REQUESTS FOR CHANGE AND PROTESTS: DOC will promptly respond to each properly submitted written request for brand approval, request for substitution, request for change, and protest. Where appropriate, DOC will issue ITB revisions via Addenda or Amendment posted on OregonBuys System. DOC may also informally respond to Bidder’s questions. HOWEVER, INFORMAL RESPONSES DO NOT AFFECT THE PROVISIONS OF THE ITB. PLANS, SPECIFICATIONS, CONTRACTUAL TERMS, AND PROCUREMENT REQUIREMENTS OF THE ITB CAN ONLY BE CHANGED VIA ADDENDA or AMENDMENT ISSUED BY DOC AND POSTED ON THE OregonBuys SYSTEM. Requests for clarification, requests for change, and protests of Addenda must be received by the time and date specified in the Addendum or they will not be considered. DOC will not consider requests or protests of matters not added or modified by the Addendum. SIGNATURE REQUIRED: All Bid documents requiring signature must be signed manually or electronically by an authorized representative of the Bidder. IN WRITING: Bids and pricing information shall be submitted using ODOC bid documents completed and filled using computer generated digits, characters, and format. Bids must be manually or electronically signed by an authorized representative of the Bidder. No other forms of Bids will be accepted. FORMS TO BE USED: Required information shall be submitted on the forms specified in the ITB. Any information Bidder submits that is not required to be included on forms prescribed by DOC shall be formatted in the manner called for in the ITB and submitted on Bidder's letterhead. Page 9 of 30 C.8.2.1 C.8.3 C.8.4 C.9 C.10 C.10.1 C.11 C.11.1 C.11.2 C.11.3 C.12 C.13 C.13.1 C.13.2 C.13.3 C.13.4 C.14 C.15 C.16 REJECTION OF BIDS Due to conditions or circumstances beyond Agency’s control such as public safety concerns, Agency may elect to not hold in-person public bid openings. Agency, in its sole discretion and in lieu of an in-person public bid opening, may provide electronic options including, but not limited to, “real time” skype, zoom, or video recording of the public opening. To the extent practicable, Agency will publish advance notice of “real time” electronic public bid opening as an addendum on OregonBuys System or will directly notify bidders in standing using other means available to the Agency or both FIRST TIER SUBCONTRACTOR DISCLOSURE FORM: First tier subcontractor disclosure forms must be returned within two working hours after the Closing, via email to the single point of contact (see, section C.5.4). Failure to comply with this requirement shall result in rejection of the Bid as non- responsive. BIDDER QUALIFICATIONS. If requested by Agency after Bid opening, notified Bidders shall submit the additional information per request within two business days of Agency’s request, to assist Agency in its determination of BIDDER responsibility. Failure to submit this information by the established deadline will be grounds for rejection of the Bid as non-responsive. PRELIMINARY BID RESULTS Prior to the Intent to Award Announcement, DOC may post preliminary bid results on OregonBuys System. Such postings may not be correct and are not final. TIME FOR BID ACCEPTANCE An Bidder's Bid is a firm Bid, irrevocable, valid and binding on the Bidder for not less than Thirty (30) calendar days from the Closing date. EXTENSION OF TIME FOR BID ACCEPTANCE DOC may request, orally or in writing, that Bidders extend, in writing, the time during which DOC may consider their Bids. If an Bidder agrees to such extension, the Bid shall continue as a firm Bid, irrevocable, valid and binding on the Bidder for the agreed-upon extension period. METHOD OF AWARD METHOD OF BID AWARD: Award will be made to the responsive and responsible Bidder submitting the lowest total BASE BID. The State reserves the right to reject all Bids. BID ALTERNATE AWARDS UP TO 10 CALENDAR DAYS PRIOR TO THE DATE OF SUBSTANTIAL COMPLETION: Agency, in its sole discretion, may issue a Notice to Proceed and authorize any or all alternate bid items. Contractor shall perform all the authorized alternate bid items for the prices established in Exhibit 1 to this Contract and in accordance with the terms and conditions of this Contract. Contractor shall not be entitled to any additional compensation. BID ALTERNATE AWARDS WITHIN 10 CALENDAR DAYS PRIOR TO THE DATE OF SUBSTANTIAL COMPLETION: Agency, in its sole discretion, may issue a Notice to Proceed and authorize any or all alternate bid items. Contractor shall perform all the authorized alternate bid items for the prices established in Exhibit 1 to this Contract and in accordance with the terms and conditions of this Contract. Contractor may be entitled to additional compensation, additional time, or both, pursuant to the execution of a Change order to cover the cost ancillary to the performance of alternate bid items under this Contract. SUBSTANTIAL COMPLIANCE REQUIRED Bidders not in substantial compliance with ITB requirements cannot be considered and cannot be supplemented by submissions delivered after Closing. However, DOC may waive minor informalities and irregularities, and may seek clarification of any response that, in its sole discretion, it deems necessary or advisable. BID EVALUATION CRITERIA Bids will be evaluated to identify the lowest responsive Bid submitted by a responsible Bidder and not otherwise disqualified. (Refer to OAR 137-049-0390). Adjustments made to account for reciprocal preferences will be for Bid evaluation purposes only. No such adjustments shall operate to amend Bidder's Bid or any Contract awarded pursuant thereto. RESPONSIVENESS: To be considered responsive, the Bidder must substantially comply in all material respects with applicable solicitation procedures and requirements and the solicitation documents. In making such evaluation, DOC may waive minor informalities and irregularities. RESPONSIBILITY: Prior to award of a Contract, DOC will evaluate whether the apparent successful Bidder meets the applicable standards of responsibility identified in OAR 137-049-0390. In doing so, DOC may investigate Bidder and request information in addition to that already required in the ITB, when DOC, in its sole discretion, considers it necessary or advisable. OREGON PREFERENCE: Awards shall be subject to preference for products produced or manufactured in Oregon, if price, fitness and quality are equal; and, solely for the purpose of evaluating Bids, DOC will add a percent increase to the Bid of a non-resident Bidder equal to the percent, if any, of the preference given to the Bidder in the state in which the Bidder resides. For example, if the Bidder is from a state that grants a ten (10) percent preference to local Bidders, DOC will add ten (10) percent to that Bidder's Bid price. (OAR 137-046- 0300, 137-046-0310 and 137-049-0390). REJECTION OF BID DUE TO CERTAIN DEBT: Included among the reasons DOC may reject a Bid is if the Bidder has liquidated and delinquent debt owed to the State or any department or agency of the State. PROCESSING OF BIDS Neither the release of a Bid Security, nor acknowledgment that the selection process is complete (whether by posting of a Bid tabulation sheet, issuance of notice of intent to award, or otherwise), shall operate as a representation by DOC that any Bid submitted was complete, sufficient, lawful in any respect, or otherwise in substantial compliance with the ITB requirements. WITHDRAWAL BY DOC OF BID ITEMS PRIOR TO AWARD DOC reserves the right to delete Bid items. The deletion of one or more Bid items will not affect the method of award. Page 10 of 30 C.16.1 C.16.2 C.16.3 C.17 C.18 C.18.1 C.18.2 C.18.3 C.19 C.20 C.21 C.22 C.23 INFORMATION TO BE SUBMITTED BY THE APPARENT SUCCESSFUL BIDDER C.23.1 C.23.2 C.23.3 REJECTION OF PARTICULAR BIDS: DOC may reject a particular Bid for any of the reasons listed under OAR 137-049-0440. LIQUIDATED AND DELINQUENT DEBT: DOC may reject a particular Bid if an Bidder has liquidated and delinquent debt owed to the State or any department or agency of the State. INTENT-TO-AWARD ANNOUNCEMENT DOC reserves the right to announce its intent to award prior to formal Contract award by posting the tabulation sheet of Bid results on OregonBuys System The Intent-to-Award Announcement shall serve as notice to all Bidders that DOC intends to make an award. REJECTION OF ALL BIDS: DOC may reject all Bids for good cause upon its finding that it is in the public interest to do so. Bidders must satisfy these insurance requirements by obtaining insurance coverage from insurance companies or entities acceptable to State that are allowed to provide such insurance under Oregon law. Eligible insurers include admitted insurers that have been issued a certificate of authority from the Oregon Department of Consumer and Business Services authorizing them to do an insurance business in the state of Oregon, and certain nonadmitted surplus lines insurers that satisfy the requirements of applicable Oregon law and are approved by DOC. DOC's approval will be based on its assessment of the nonadmitted surplus lines insurer and the suitability of surplus lines insurance for this particular procurement. PERFORMANCE BOND and PAYMENT BOND: The successful Bidder shall be required to furnish electronic copies of the original Performance Bond and a Payment Bond each in the total amount (100%) of the awarded Contract, executed in favor of the State of Oregon, to ensure faithful performance of the Contract and payment for services and goods. NOTE: THE DOC PROVIDED PERFORMANCE AND PAYMENT BONDS ARE THE ONLY FORMS APPROVED AND REQUIRED TO BE USED FOR THIS ITB. The State of Oregon Performance Bond and Payment Bond form are Exhibits 3 & 4, respectively. The apparent successful Bidder shall provide all required bonding to the Department of Corrections, Purchasing Section (DOC) within 10 calendar days of notification of award. Failure to present the required documents within 10 calendar days may be grounds for award disqualification. JOINT VENTURE/PARTNERSHIP INFORMATION: The apparent successful Bidder, if a Joint Venture/Partnership, shall provide a copy of the joint venture agreement or partnership agreement evidencing authority to Bid and to enter into the resulting Contract that may be awarded, together with corporate resolutions (if applicable) evidencing corporate authority to participate as a joint venturer or partner. A contact person must also be designated for purposes of receiving all notices and communications under the Contract. All partners and joint venturers will be required to sign the Contract awarded PROTEST OF INTENT TO AWARD Adversely affected or aggrieved Bidders shall have 7 calendar days from the OregonBuys posting date and time of the Intent-to-Award Announcement within which to file a written protest. Protests submitted after that date and time will not be considered. Protests must specify the grounds upon which the protest is based. In order to be an adversely affected or aggrieved Bidder, the Bidder must claim to be eligible for award of the Contract as the lowest responsible and responsive Bidder and that any and all lower Bidders are ineligible to receive Contract award. An actual Bidder who is adversely affected or aggrieved by the award of the Contract to another Bidder may protest award, in writing, within the timeline established. The written protest shall state the grounds upon which the protest is based. No protest of award shall be considered after the deadline. Pursuant to OAR 137-049-0260, no protest against award shall be considered because of the content of Bid Specifications, Plans, or contract Terms after the deadline established for submitting protests of Bid Specifications, Plans or Contract Terms RESPONSE TO INTENT-TO-AWARD PROTESTS DOC will respond in writing to intent-to-award protests submitted by adversely affected or aggrieved Bidders. DOC may also respond to intent-to-award protests submitted by other Bidders for purposes of clarification. However, any response provided by DOC is not intended to, and shall not in and of itself constitute, confirmation that the Bidder is, in fact, adversely affected or aggrieved, and therefore entitled to protest an intent to award, or that the protest was timely filed. AWARD After expiration of the 7 calendar-day intent-to-award protest period, and resolution of all protests, DOC will proceed with final award. (If DOC receives only one Bid, DOC may dispense with the intent-to-award protest period and proceed with award of a Contract.) COMMENCEMENT OF WORK Contractor shall not commence Work under the Contract until the Notice to Proceed has been issued. REVIEW OF BID FILES Bid files are public records and available for review on Oregon Buys website INSURANCE: The apparent successful Bidder shall provide all required proofs of insurance to DOC within 10 calendar days of notification of intent to award. Failure to present the required documents within the 10 calendar-day period may result in Bid rejection. Bidders are encouraged to consult their insurance agent(s) about the insurance requirements as identified in Section G.3 of the General Conditions and the Supplemental General Conditions in Exhibit 6 and Exhibit 7 respectively, prior to Bid submission. Page 11 of 30 C.23.4 C.24 D BID SECURITY REQUIREMENTS D.1 D.2 D.3 D.4 D.5 D.5.1 D.5.2 D.5.3 SECTION E – PREVAILING WAGE RATES (BOLI REQUIREMENTS) E.1 E.2 E.3 The Work will take place in Marion County, Region 3 AREA RESERVED – NO FEDERAL FUNDING USED IN THIS PROJECT The Contractor and all subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870, relative to Prevailing Wage Rates, as outlined in Sections C.1, C.2 and G.2.3 of the General Conditions Public Improvement Contracts & Supplemental General Conditions Exhibit 6 & Exhibit 7. Before starting Work the Contractor shall file with the Construction Contractors Board, and maintain in full force and effect, the separate public works bond required by ORS 279C.836 and OAR 839-025-0015, unless otherwise exempt under those provisions. The Contractor shall also include in every subcontract a provision requiring the Subcontractor to have a public works bond filed with the Construction Contractors Board before starting Work, unless otherwise exempt, and shall verify that the Subcontractor has filed a public works bond before permitting the Subcontractor to start Work. This ITB and the resulting Contract are subject to the following Bureau of Labor and Industries (“BOLI”) wage requirements and the prevailing wages rates set forth in the following booklet, as amended, which is incorporated herein by reference with the same force and effect as though fully set forth herein, and is available at the following web link: Prevailing Wage Rates for Public Works Contracts in Oregon issued January-05, 2026 as amended effective January-05, 2026 These BOLI wage rates are available on line at: http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx Prevailing Wage Rates Apprenticeship Rates; Contact BOLI @ 971-673-0839. CERTIFICATE OF PAY EQUITY TRAINING In accordance with ORS 279A.167the apparent successful Bidder must submit to DOC within 90 calendar days of notification of intent to award, a true and correct copy of an unexpired certificate, issued to the Bidder by the Oregon Department of Administrative Services under 2015 Oregon Laws, chapter 454, section 2. This requirement applies only to Bidders that employ 50 or more full-time workers and only if the Contract has an estimated contract price that exceeds $500,000. For more information regarding procedures and requirements, the following hyperlink contains all pertinent information; www.oregon.gov/doc/GENSVC/CONTRC/Documents/PEInst.pdf EXECUTION OF AGREEMENT FORM Notwithstanding the requirements of C.23.4,once all items required under Section C.23 have been received from the apparent successful Bidder and accepted by DOC, DOC will finalize and email the Public Improvement Agreement Form to the Bidder, which the Bidder shall sign and return by email as soon as possible, and within 2 business days of receipt. DOC will then sign the Public Improvement Agreement Form and email a fully executed copy of it to the Bidder. Each Bid shall be accompanied by a certified or cashier's check, irrevocable letter of credit (issued by an insured institution as defined in ORS 706.008, or Original Bid Bond payable to the Department of Corrections (“DOC”) in an amount equal to ten percent (10%) of the total amount of the Bid. If Bidder wants to submit a certified or cashier's check, irrevocable letter of credit in lieu of all or a portion of the required bid bond, the Bidder shall contact the Single Point of Contract for instructions. Bid Security shall be furnished to the Department of Corrections as security against the failure of the undersigned to comply with all requirements within the time frames established subsequent to notification of award. If the undersigned fails to (1) execute the Contract, (2) furnish a Performance Bond and a Payment Bond, or (3) furnish certificates of insurance within 10 calendar days of the written notification of intent to award a Contract, then the DOC may cash the check, draw under the letter of credit or otherwise collect under the Bid Security. If Bid Security furnished by means of a Bid Bond, the State of Oregon Bid Bond form, provided as Exhibit 2, is the form approved and required to be used for this ITB and submitted via upload in OregonBuys. DOC may cash the check, draw under the letter of credit, or otherwise collect