Precision Press Metal Brake

Precision Press Metal Brake

Precision Metal Break - Delivery - Start Up

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Oregon Department of Corrections (ODOC)
Purchasing/Contracts Division

INVITATION TO BID FOR THE PURCHASE OF
Precision Press Metal Brake
ITB (S-29100- 00015579)












Single Point of Contact (SPC): Ryan Kirtley
Phone: 971-707-0238
Email: ryan.n.kirtley@doc.oregon.gov
Address: 3723 Fairview Industrial Dr. SE Ste. 200
Salem, OR 97302

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TABLE OF CONTENTS
SECTION A: SCHEDULE OF EVENTS
SECTION B: INTRODUCTION
SECTION C: GENERAL BIDDING INFORMATION & DEFINITIONS
SECTION D: RESPONSIBILITY INQUIRY AND CONTRACTOR REFERENCES

SECTION E: RECYCLED PRODUCTS



EXHIBIT A: CONTRACT
SECTION 1 - DEFINITIONS
SECTION 2 - CONTRACT
SECTION 3 - STANDARD CONTRACT TERMS AND CONDITIONS
SECTION 4 - SPECIAL CONTRACT TERMS AND CONDITIONS
SECTION 5 - SPECIFICATIONS
SECTION 6 - PRICING
SECTION 7 - SIGNATURE OF BIDDER'S DULY AUTHORIZED REPRESENTATIVE

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SECTION A – SCHEDULE OF EVENTS
The table below represents a tentative schedule of events. Agency reserves the right to modify these dates at any time, with
appropriate notice to prospective Bidders. All times are Pacific Time (PT).

Event Date Time
(Pacific
Time)
Date of ITB Issue 12/17/2025
Last Date for Clarification, Modification, and
Questions
12/23/2025 2:00 pm
Closing (Due date and time to submit Bids) 12/30/2025 2:00 pm
Publication of Notice of Intent to Award 01/02/2026
Contract Execution 01/09/2026

SECTION B – INTRODUCTION
B.1 PURPOSE OF THIS SOLICITATION: The purpose of this Invitation to Bid (ITB) is to establish a contract with a responsible
bidder who submits the lowest cost bid for a Precision Metal Break. ODOC may order the Goods indicated in this ITB utilizing
pricing from Section 6 of this ITB.
B.1.1 AUTHORITY: ODOC is conducting this Invitation to Bid pursuant to its authority under ORS 421.438(2) as a single step
solicitation.
B.1.2 SINGLE POINT OF CONTACT (SPC): There will be one (1) ODOC point of contact during the solicitation process.
The designated SPC for questions concerning the procurement process, requests for brand approval, change, clarification and the
award process, and any other questions that may arise is cited on Page 1 of this document. All contact regarding this ITB must be
directed to the ODOC SPC identified on page 1. Contact with other ODOC staff regarding this ITB without prior clearance from
the SPC may result in bidder disqualification.
B.2 ITB, ADDENDA AND ATTACHMENTS: “ITB” means all documents whether attached or incorporated by reference and any
addenda thereto, and the terms and conditions, used for soliciting bids in accordance with OAR 291-160-0020(18). ITB’s, including
all terms and conditions, addenda, and attachments, are posted on the OregonBuys website and will not be mailed to prospective
bidders. Addenda can be downloaded from OregonBuys. Bidders should consult OregonBuys regularly until bid closing to ensure
bidders have not missed any addenda announcements. It is the sole responsibility of each bidder to obtain all addenda information
from the OregonBuys system. Bidders shall submit all information including pricing and any discounts as indicated in section 6.
Bids will be accepted only from established manufacturers or their authorized dealers. Any dealer submitting a Bid hereby
guarantees that it is an authorized dealer of the manufacturer, that the manufacturer has agreed to supply the dealer with all
quantities of Good(s) required by the dealer in fulfillment of its obligations under any resultant Contract(s) with the ODOC, and, if
requested, that it will provide a certificate from the manufacturer acknowledging this level of support.

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B.3 METHOD OF AWARD: Pursuant to the bid evaluation criteria specified in Section C.12 of this ITB, ODOC may award a single
contract to responsible Bidders submitting the lowest responsive Bid pricing. The definition of a responsive Bidder(s) is located in
Section C.12.1. The definition of responsible Bidder(s) is located in Section C.12.2 of this ITB.
B.4 SOLICITATION LAW AND RULES: This ITB and any awarded Contracts are governed by Oregon Law. Specific laws and
rules that govern this solicitation process are found in Oregon Administrative Rule (OAR) 291 Division 160. The ITB and any
awarded Price Copies may be obtained as follows:
B.4.1 OREGON REVISED STATUTES (ORS 421.438)
B.4.2 OREGON ADMINISTRATIVE RULES (OAR 291 DIVISION 160)
Oregon Secretary of State
online at: https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=7427

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SECTION C - GENERAL BIDDING INFORMATION
C.1 ITB DEFINITIONS AND OREGON BUYS CROSSWALK TERMINOLOGY:

Together with the Definitions found in Exhibit A, Section 1 of the Contract, the following definitions apply to this ITB:
"Addendum" or "Addenda" means an addition or deletion to, a material change in or general interest explanation of this ITB.
Addendum or Addenda shall be labeled as such and shall be made available to all interested Bidders on OregonBuys.
“Agency” means the Oregon Department of Corrections (ODOC) who has entered into this Contract for the purchase of the Goods and
is synonymous with “Buyer” as used in ORS chapter 72.
"Bid" means a response to an Invitation to Bid and is synonymous with “Offer”.
"Bidder" means a person who submits a Bid in response to this Invitation to Bid.
“Closing" means the date and time announced in the ITB as the deadline for submitting Bids.
“Contractor" means a person or organization with which the ODOC has contracted for the purchase of Goods.
“F.O.B.” (Free on board OR Freight on board) has the meaning found in ORS 72.3190.
“Goods” means all things (including specially manufactured goods) pursuant to ORS 72.1050
"Invitation to Bid" or "ITB" means all documents whether attached or incorporated by reference used for soliciting Bids.
“OAR” means the Oregon Administrative Rules.
“Official Time” means the synchronized time used by State of Oregon servers and cell phones which are managed by the continental
atomic clock
“ORS” means the Oregon Revised Statutes.
"Opening" means the date, time and place announced in the Solicitation Document for the public opening of Bids.
“OregonBuys” means the on-line electronic system administered by the Oregon Department of Administrative Services State
Procurement Office. https://oregonbuys.gov
“ODOC” means the Oregon Department of Corrections and is synonymous with “Buyer” as used in ORS Chapter 72.
“Purchase Order” or “Order” means the documentation, including but not limited to Purchase Orders, Delivery Orders and Notices to
Proceed that are submitted to Contractor by ODOC initiating the purchase and delivery of Goods under this Contract.
“Solicitation Document” means an invitation to Bid, Request for Proposals, Request for Quotes, or other similar document issued to
invite Offers from prospective Contractors.

“Specifications” means the specific attributes of the Goods to be purchased or Services to be performed, if any as described in
Sections 5.
“State” means the State of Oregon and its Boards, Commissions, Departments, Institutions, and Agencies.
“Public Agency” Includes:
(a) Any county, city, special district or other public corporation, commission, authority or entity organized and existing under laws of
this state, or any other state, or under the city or county charter of any county or city of this or any other state;
(b) Any agency of this state or any other state; and
(c) Oregon Health and Science University.

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“Writing” means letters, characters and symbols inscribed on paper by hand, print, type or other method of impression, intend to
represent or convey particular ideas or meanings. “Writing” when required or permitted by law, or required or permitted in a
Solicitation Document, also means letters, characters and symbols made in electronic form and intended to represent or convey
particular ideas or meanings.

Terms used in
OregonBuys Definition
Amendment
“Addendum” or “Addenda”, as defined in OAR 137-046-0110(1); or any form of notice
associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the
Amendment.
Bid Opening Date
“Closing” as defined in OAR 137-046-0110(5). In OregonBuys it is the deadline for submitting
Quotes (Bids, Proposals or other required responses) required by a Bid Solicitation, after
which the Bid “Opening” as defined in OAR 137-046-0110(21) will immediately occur.
Bid Solicitation
Any form of solicitation: Request for Proposal, Invitation to Bid, Request for Quote, Request for
Information, etc., including notices (sole source notice, intent to participate, etc.). Each Bid
Solicitation has a separate page and ID number in OregonBuys.
Change Order A formal change to an existing MBPO (i.e., any form of contract; agreement; price agreement
or on-call contract, etc.; purchase order; or work order contract.
Master Blanket Purchase
Order (“MBPO”)
Any form of contract; agreement; price agreement or on-call contract, etc.; purchase order; or
work order contract.
Vendor
Any form of business entity registered in OregonBuys. Only registered Vendors are eligible to
submit a Quote and enter into any form of Contract pursuant to Bid Solicitations advertised in
OregonBuys.

C.2 GENERAL INFORMATION:
C.2.1 BIDS ARE FIRM OFFERS: A responsive bid from a responsible bidder constitutes a firm offer. Bidder regardless
of whether any order or purchase has been made or any performance has been tendered under the Contract. A resulting
Contract is enforceable notwithstanding ORS 72.2050; obligations hereunder are not revocable by the awarded
Contractor. See ORS 291-160-0170.
C.2.2 BID SUBMISSION AND CLOSING: ODOC will receive Bids until the Closing date and time specified in the “Schedule
of Events” of this ITB, or as amended by Addenda. All Bids must be submitted in the manner required in Section C.3 of this
ITB.
C.2.3 TRADE SECRETS: Any information Bidder submits in response to the ITB that Bidder considers a trade secret under
ORS 192.501(2) or confidential proprietary information, and that Bidder wishes to protect from public disclosure, must be
clearly labeled with the following: "This information constitutes a trade secret under ORS 192.501(2) or confidential proprietary
information, and is not to be disclosed except in accordance with the Oregon Public Records Law, ORS 192.410 through

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192.505." Bidders are cautioned that price information submitted in response to an ITB is generally not considered a trade secret
under the Oregon Public Records Law. Further, information submitted by Bidder that is already in the public domain is not
protected. The State shall not be liable for disclosure or release of information submitted by Bidder when authorized or required
by law, or pursuant to a court or administrative order to do so. The State is immune from liability for disclosure or release of
information submitted by Bidder under the circumstances set out in ORS 646.473(3).
Identifying the Bid, in whole, as exempt from disclosure as a trade secret or as confidential proprietary information is not
acceptable. Bidder is cautioned that cost information submitted in response to an ITB is generally not considered a trade secret
under Oregon Public Records Law. If Bidder fails to identify the portions of the Bid that Bidder claims are exempt from
disclosure, Bidder is deemed to waive any future claim of non-disclosure of that information.
C.3 BID FORMAT:
C.3.1 SIGNATURE REQUIRED; BIDDER AFFIRMATIONS: All Bid documents requiring signature must be signed in ink
or by electronic signature per ORS Chapter 84 by an authorized representative of the Bidder. Bidder's signature and submission
of the Contractor's signature page in Section 7 of the ITB in response to the ITB constitutes Bidder's affirmation that:
C.3.1.1 Bidder has completely read and understands all the provisions of this ITB.
C.3.1.2 The Bid submitted is in response to the specific language contained in this ITB, and Bidder has made no assumptions
based upon either (a) verbal or written statements not contained in the ITB, or (b) any previously-issued ITB, if any.
C.3.1.3 The Bid was prepared independently from all other Bidders, and without collusion, fraud, or other dishonesty.
C.3.1.4 The State shall not be liable for any claims or be subject to any defenses asserted by Bidder based upon, resulting from,
or related to, Bidder's failure to comprehend all requirements of this ITB.
C.3.1.5 The State shall not be liable for any expenses incurred by Bidder in preparing and submitting its Bid or in participating
in the Bid evaluation/selection process.
C.3.1.6 Bidder accepts and agrees to be bound by the terms and conditions of the Terms and Conditions and agrees to provide
all goods ordered by ODOC.
C.3.1.7 Contractor has the power and authority to enter into and perform this Contract.
C.3.1.8 This Contract, when executed and delivered, is a valid and binding obligation of Contractor, enforceable in accordance
with its terms.
C.3.1.9 Contractor (to the best of Contractor’s knowledge, after due inquiry), for a period of no fewer than six calendar years
preceding the effective date of this Contract, faithfully has complied with:
(a) All tax laws of this state, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318;

(b) Any tax provisions imposed by a political subdivision of this state that applied to Contractor, to Contractor’s
property, operations, receipts, or income, or to Contractor’s performance of or compensation for any work
performed by Contractor.

(c) Any tax provisions imposed by a political subdivision of this state that applied to Contractor, or to goods,
services, or property, whether tangible or intangible, provided by Contractor; and

(d) Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax
laws or provisions.
C.3.1.10 Any Good(s) delivered to ODOC under this Contract, and Contractor’s Services rendered in the performance of
Contractor’s obligations under this Contract, shall be provided to ODOC free and clear of any and all restrictions on or
conditions of use, transfer, modification, or assignment, and shall be free and clear of any and all liens, claims, mortgages,
security interests, liabilities, charges, and encumbrances of any kind.

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C.3.1.11 Any Good(s) delivered to ODOC under this Contract, and Contractor’s Services rendered in the performance of
Contractor’s obligations under this Contract, shall be provided to ODOC free and clear of any and all restrictions on or
conditions of use, transfer, modification, or assignment, and shall be free and clear of any and all liens, claims, mortgages,
security interests, liabilities, charges, and encumbrances of any kind.
C.3.1.12 ITBs, ADDENDA AND ATTACHMENTS: “ITB” means all documents whether attached or incorporated by
reference and any Addenda thereto, and the Terms and Conditions, used for soliciting Bids in accordance with OAR 291-160-
0020(18). ITBs, including all Terms and Conditions, Addenda, and most attachments, are posted on the OregonBuys website
and will not be mailed to prospective Bidders. Addenda can be downloaded from OregonBuys. Bidders should check
OregonBuys regularly prior to Bid Closing to ensure all Addenda documents have been signed. By submitting a bid, the bidder
thereby agrees that it accepts all risks associated with or related to bidder’s failure to obtain any or all addenda information.
C.3.2 BIDS SUBMITTED THROUGH OregonBuys: Bidders are required to submit electronic Bid responses using the
OregonBuys System. To enter electronic Bid responses, suppliers must register in OregonBuys. No other forms of bid submittal
will be accepted.
Bidders unfamiliar with OregonBuys should visit the DAS or OregonBuys websites:

State of Oregon: Procurement - OregonBuys eProcurement System https://oregonbuys.gov/bso/

For assistance contact: support.oregonbuys@oregon.gov
C.3.3 Any Offer received after Closing is late. An Offeror's request for withdrawal or modification of an Offer received after
Closing is late. DOC shall not consider late Offers, withdrawals or modifications except as permitted in OAR 291-160-0140.
C.4 BID CONTENTS:
C.4.1 REQUIRED INFORMATION TO BE INCLUDED WITH BID SUBMISSION SECTIONS D Signed by Authorized
Representative
• EXHIBIT A, “Contract”; with all signatures by Authorized Representative
• All addenda requiring signature; and all other documents identified in the ITB as required.
C.4.2 All Bids must be complete in all respects, including necessary signatures, certifications, documentation, responses on pricing
and Specifications pages, and any other required information. All necessary attachments (residency statement, references,
descriptive literature, manufacturers' warranties, etc.) must be submitted with the Bid in the required format.
C.4.3 GOODS PRICING AND IDENTIFICATION: Bidders must clearly identify all Goods Bidder is bidding on, including all
information requested in Section 6.
C.4.3.1 BRAND NAMES: All brand names referenced are for comparison purposes only and are not meant to be restrictive
unless otherwise indicated in the ITB.
C.4.3.2 Any brand name listed in the specifications as "or approved equal" or " shall establish the minimum requirements for
quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product
brand named. Bidder may show cost differences, substitute brands and options in the space provided in the ITB.
C.4.3.3 ODOC SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A GOOD OFFERED IS "EQUAL."
When the designation is "or approved equal" or " ODOC shall make its decision prior to Bid Closing.
C.4.4 JOINT VENTURES/PARTNERSHIPS: When a Bidder is a partnership or joint venture, Bidder shall supply, with the
Bid submission, the name of the contact person for the partnership or joint venture. Prior to award, joint ventures and
partnerships submitting Bids must provide a copy of the joint venture agreement or partnership agreement evidencing authority
to Bid and to enter into the resulting Contract that may be awarded, together with corporate resolutions (if applicable) evidencing
corporate authority to participate as a joint venturer or partner. Such Bidder must also designate a contact person for purposes of
receiving all notices and communications under the Contract. All partners and joint venturers will be required to sign the
Contract awarded.

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C.4.5 SUBCONTRACTORS: The use of subcontractors will be permitted in the provision of Goods under this Contract with
prior written approval of the Agency. In the event the Contractor is unable to provide Goods and required services at a location
with Contractor’s own work force, Contractor may employ a subcontractor to provide such Goods, per the provisions of this
Contract. All subcontractors that Contractor plans to use must be identified in the Bid. Each such subcontractor must meet all
requirements of this ITB and provide all insurance information and coverages required of Contractor. The prime Contractor shall
be solely responsible for all work performed under the Contract including work performed by subcontractors and shall be
responsible for all payments to subcontractors for work performed under this Contract.
C.4.6 SUBSTANTIAL COMPLIANCE REQUIRED: ODOC will not consider incomplete Bids (not in substantial compliance
with ITB requirements), and Bidders cannot supplement incomplete Bids by delivering submissions after Closing. However, in
ODOC’s sole discretion, ODOC may waive minor informalities, irregularities, or nonconformance with this ITB; and ODOC
may seek clarification from Bidders of any response that, in its sole discretion, it deems necessary or advisable.
C.4.7 ALTERNATE BIDS NOT CONSIDERED: Alternate Bids will not be considered for award. An Alternate Bid is defined
as one which is submitted in addition to the Bidder's primary response to the ITB. Bidders may submit only one (1) Bid per
Bidder. Bidders may NOT submit multiple prices for the same line item. Bidders may only submit one price per line
item. Unless otherwise stated in this ITB, Bidders may not offer varieties of product and pricing within a single line item.
C.5 METHODS OF SEEKING MODIFICATIONS OF ITB PROVISIONS:
C.5.1 PROCEDURE: The appropriate means of seeking modifications to provisions of an ITB are through a request for formal
submittal of requests for changes to contractual terms or Specifications.
C.5.2 REQUEST FOR CLARIFICATION: Any Bidder requiring clarification of any provision of the ITB may make a request
for clarification in writing, to the SPC listed on page 1. To be considered, ODOC must receive the request for clarification by the
deadline specified Section A, “Schedule of Events”, of this ITB.
C.5.3 RESPONSE TO REQUESTS FOR CLARIFICATION: Clarifications, whether verbal, in writing, or included in an
addendum as a "clarification," do not change specifications, contractual terms, or procurement requirements of an ITB. If a
request for clarification raises an issue that ODOC determines should be handled by formally amending the ITB, ODOC will do
so only by announcing such a change in the addendum, not through information identified as a "clarification".
C.5.4 REQUEST FOR CHANGES TO CONTRACTUAL TERMS OR SPECIFICATIONS: Any Bidder may submit a
request for changes to contractual terms or Specifications, in writing, to the SPC listed on page 1. To be considered, ODOC must
receive the request for changes by the deadline specified in Section A, “Schedule of Events”. Bidder must include in the request
the reason for requested changes, supported by factual documentation, and any proposed changes to the contractual terms or
Specifications, or both.
C.5.4.1 If any omitted specification results in ambiguity as to material characteristics of the Goods and required services, and
inclusion is necessary to enable a reasonable person in the particular industry to properly identify such characteristics, a Bidder
shall seek a formal request for change, as set forth in section C.5.4. Failure to make such a request is at Contractor's risk, and
the Bidder awarded a Contract shall be required to provide Goods meeting the Agency's needs with regard to any omitted
specification for which change should reasonably have been sought.
C.6 RESERVED
C.7 BID MODIFICATIONS: To modify an electronic Bid, Bidders are required to submit an electronically modified bid through
Oregon Buys. Bidders may not modify Bids after Bid closing.
C.8 CLARIFICATIONS & MODIFICATIONS; This is the bidder's only opportunity to request Clarification, Modification, or
submit Questions to the contractual terms or specifications contained in the ITB. Any bidder taking exception to the contractual
terms or specifications of this ITB in their bid shall be deemed non-responsive and their bid will be rejected.
C.9 BID WITHDRAWALS: If a Bidder wishes to withdraw a submitted bid, Bidder must do so in OregonBuys prior to the Closing
date and time, as identified in Section A, “Schedule of Events”, unless ODOC extends this specific deadline by subsequent
Addendum. date.
C.10 RESERVED

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C.11 CANCELLATION AND/OR REJECTION OF BIDS: Pursuant to OAR 291-0160-220 and 291-160-0230, ODOC reserves
the right to reject any or all bids in whole or in PART AND reserves the right to cancel this ITB at any time when the rejection or
cancellation is in the best interest of ODOC, as determined by ODOC. ODOC’s officers, employees, and agents, are not liable to any
Bidder for any loss or expense caused by or resulting from the delay, suspension, or cancellation of the ITB, rejection of all Bids, or
award of bids.
C.12 BID EVALUATION CRITERIA: ODOC will evaluate Bid(s) to identify responsive Bid(s) submitted by responsible Bidders
and not otherwise rejected or disqualified (refer to OAR 291-160-0200). Adjustments made to account for reciprocal preferences,
percentage of recycled materials, Buy Oregon Preference incorporated into the Goods will be for Bid evaluation purposes only (Refer
to Sections C.12.4 through C.12.6.). No such adjustments shall operate to amend Bidders’ Bid or any Contract awarded pursuant
thereto. Bid(s) will be evaluated based on the following criteria
C.12.1 RESPONSIVENESS: To be considered responsive, the Bid must substantially comply with all requirements of the ITB
and all prescribed public solicitation procedures. In making such evaluation, ODOC may waive minor informalities and
irregularities. Pursuant to OAR291-160-014(2)(a), A ODOC may waive, or permit an Offeror to correct, a minor informality. A
minor informality is a matter of form rather than substance that is evident on the face of the Offer, or an insignificant mistake that
can be waived or corrected without prejudice to other Offerors.
C.12.2 RESPONSIBILITY: Prior to award of a Contract, ODOC will evaluate whether the apparent successful Bidder meets the
applicable standards of responsibility identified in OAR 291-160-0190. In doing so, ODOC may investigate Bidder and request
information in addition to that already required in the ITB, when ODOC, in its sole discretion, considers it necessary or advisable.
C.12.4 RESERVED
C.12.5 RESERVED
C.12.6 RESERVED
C.13 RESERVED
C.14 ADDITIONAL GOODS INFORMATION: The SPC indicated in this ITB may request additional Good (s) and required
services information deemed necessary during the evaluation process. Bidder shall provide requested information to SPC within 72
hours of written notice of request by the SPC.
C.15 METHOD OF AWARD:
C.15.1 Single Award: ODOC reserves the right to award one Contract to a single Bidder for all Categories. The Award will be
to the responsible Bidder submitting a responsive Bid with the lowest total price for all requested items meeting the
Specifications in Section 6 of Exhibit A.
C.15.3 If ODOC receives Bids that are identical in price, fitness, availability, quality, and chooses to award a Contract, ODOC
will award the Contract in accordance with OAR 291-160-0210(4).
C.16 CLARIFICATION: ODOC reserves the right to seek clarification from Bidders of any response that, in ODOC’s sole
discretion, it deems necessary or advisable. Failure to provide the requested clarification as required may result in rejection of Bid.
C.17 ANTI-DISCRIMINATION: As a condition of receiving the award of a Contract under this ITB, Proposer must certify by their
Signature on Section 7 - Signature Of Bidder's Duly Authorized Representative, that it has in place a policy and practice of preventing
sexual harassment, sexual assault, and discrimination against employees who are members of a protected class. The policy and
practice must include giving employees a written notice of a policy that both prohibits, and prescribes disciplinary measures for,
conduct that constitutes sexual harassment, sexual assault, or unlawful discrimination.
C.18 NOTICE OF INTENT-TO-AWARD (NOIA) ANNOUNCEMENT: In accordance with OAR 291-160-0250, ODOC may
announce its Notice of Intent to Award prior to formal Contract award by posting the tabulation sheet of Bid results on OregonBuys,
or by letter posted on OregonBuys ("NOIA Announcement"). The NOIA Announcement shall serve as notice to all Bidders that
ODOC intends to make an award. Bid files are public records and available for review on OregonBuys.

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C.19 PAY EQUITY: Contractor shall comply with ORS 652.220 and shall not discriminate against any of Contractor’s employees in
the payment of wages or other compensation for work of comparable character, the performance of which requires comparable skills,
or pay any employee at a rate less than another for comparable work, based on an employee’s membership in a protected class.
Contractor must comply with ORS 652.220 as amended and shall not unlawfully discriminate against any of Contractor’s
employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s
membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual
orientation, national origin, marital status, veteran status, disability or age. Contractor’s compliance with this section constitutes a
material element of this Contract and a failure to comply constitutes a breach that entitles Agency to terminate this Contract for
cause.
Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other
compensation with another employee or another person. Contractor may not retaliate against an employee who discusses the
employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

C.19.1 Who’s Affected? As a bidder or proposer, you will be required to provide proof of an unexpired Pay Equity Compliance
Certificate at the time of determination of responsibility; when the contract is valued at $500,000.00 or more and you employ 50
or more full-time employees.

C.19.2 How to Comply: The Department of Administrative Services (DAS) offers Pay Equity Compliance Certificate training for
free. It takes approximately 15 minutes to complete and covers the following topics: What is Pay Equity? Why is Pay Equity
Important? Benefits of Pay Equity? Federal/State Laws and Achieving Pay Equity in Your Workplace. To complete the training
and receive your certificate you must pass an 11-question quiz with a score of 80% or better.
C.19.2.1 For Instructions on how to create an account, go to: State of Oregon: Procurement - Pay equity
C.20 RESERVED
C.21 RESERVED
C.22 RESERVED

C.23 BID RESULTS: Awarded Bid files are public record and available for review. After Award(s) are completed; Bidders may
download a tabulation of Bid results posted OregonBuys. Alternatively, Bidders may submit a written request to ODOC for a copy of
the tabulation. ODOC may charge fees for supplying public records in response to written requests pursuant to ORS 192.
C.24 INFORMATION TO BE SUBMITTED BY THE APPARENT SUCCESSFUL BIDDER: The Bidder shall provide all
Certificate of Insurance Certificates, Section 3.32, within seven (7) calendar days of NOIA. ODOC may reject the Bid if the apparent
successful Bidder fails to present the Certificate of Insurance within seven (7) calendar days after NOIA. Insurance certificates shall
be sent to:
DOC.ProcurementInsuranceCertificates@doc.oregon.gov
The Department of Corrections must be listed as an Additional Insured on the certificate with regards to the General
Commercial Liability, Auto, and Workman’s Comp coverage and description: The State of Oregon, it’s
departments, divisions, officers and employees are included as additional insured as respects to General Liability
and Automobile Liability.

Dept. of Corrections - State of Oregon,
Attn: Purchasing Unit,
3723 Fairview Industrial Dr. SE Ste. 200
Salem, OR 97302
C.24.1 CONTACT PERSON: The apparent successful Bidder shall designate one or more person(s) to act as Bidder’s
authorized representative and Contract Administrator under the Contract(s) to be awarded. The name, address, and telephone
number(s) of such person shall be provided to the ODOC SPC within seven (7) calendar days of notification of award.

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C.24.2 REQUIREMENTS TO TRANSACT BUSINESS IN OREGON: An apparent successful Bidder who is a corporation,
partnership, or who has an assumed business name must be registered with the Secretary of State Office pursuant to ORS
chapters 58, 60, 62, 63, 65, 67, 70, and 648.010, within 7 calendar days.

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SECTION D - RESPONSIBILITY INQUIRY AND CONTRACTOR REFERENCES
RESPONSIBILITY NOTIFICATION: ODOC reserves the right to investigate and evaluate, at any time prior to award and
execution of the Contract, the apparent successful Bidder's responsibility to perform the Contract and any resulting Contracts. Bidder's
submission of a signed Bid shall constitute Bidder's authorization for ODOC to obtain, and Bidder's agreement to produce for
ODOC’s review and copying, any information ODOC deems necessary to conduct the evaluation. ODOC shall notify the apparent
successful Bidder, in writing, of any other documentation required. ODOC may reject a Bid, if Bidder fails to promptly provide this
information. ODOC may postpone the award of the Contract after announcement of the apparent successful Bidder in order to
complete its investigation and evaluation. Failure of the apparent successful Bidder to demonstrate Responsibility shall render the
Bidder non-responsible and shall constitute grounds for Bid rejection.
D.1 Within the past five (5) years, has bidder had any lawsuits filed against it involving contract disputes?  YES  NO. If
“YES,” indicate dates and ultimate resolution of suit (include jurisdiction and date of final judgment or dismissal).
____________________________________________________________________________________________________________
D.2 Within the past 24 months, has bidder filed a bankruptcy action, filed for reorganization, made a general assignment of assets for
the benefit of creditors, or had an action for insolvency instituted against it?  YES  NO
If “YES,” supply filing dates, jurisdictions, type of action, ultimate resolution, and dates of judgment or dismissal, if applicable.
____________________________________________________________________________________________________________
D.3 Within the past 24 months, has bidder had any lawsuits filed against it by creditors?  YES  NO. If “YES,” indicate dates
and ultimate resolution of suit (, include jurisdiction and date of final judgment or dismissal).
____________________________________________________________________________________________________________
D.4 Within the past 24 months, has bidder had any administrative actions taken against it by any federal or state administrative
agency, board or commission, including the state of Oregon?  YES  NO. If “yes,” indicate dates and ultimate resolution of
administrative proceedings ( administrative agency, board or commission order, include name of agency, board or commission and
date of order).
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
D.5 Bidders must provide three (3) references having contract(s) with bidder within the past twenty-four (24) months that are
equivalent in type, volume, and value to the terms contemplated in this ITB. Each reference contacted will be asked the same
questions, including but not limited to the above factors, including:

1. Supplier quality of goods, workmanship and/or services;
2. Supplier responsiveness to reported problems, including orders and billing;
3. Supplier communication with owner;
4. Did the Supplier meet the terms of the contract; and
(5) Would the owner chose to award a contract to this Supplier again?
D.5.1 BIDDER REFERENCE #1:
Firm Name: ___________________________________________________________________
Address: ______________________________________________________________________
Contact person and position: ______________________________________________________
_____________________________________________________________________________
Telephone number: _____________________________________________________________
E-mail address: _________________________________________________________________

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D.5.2 BIDDER REFERENCE #2
Firm name: ____________________________________________________________________
Address: ______________________________________________________________________
Contact person and position: ______________________________________________________
_____________________________________________________________________________
Telephone number: _____________________________________________________________
E-mail address: _________________________________________________________________

D.5.3 BIDDER REFERENCE #3
Firm name: ____________________________________________________________________
Address: ______________________________________________________________________
Contact person and position: ______________________________________________________
_____________________________________________________________________________
Telephone number: _____________________________________________________________
E-mail address: _________________________________________________________________

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EXHIBIT A
CONTRACT
BY AND BETWEEN
STATE OF OREGON,
ACTING BY AND THROUGH ITS
OREGON DEPARTMENT OF CORRECTIONS (“ODOC”)
AND
______________________________

("Contractor")

Contract # XXXX
for
Precision Metal Break

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Table of Contents

SECTION 1 - DEFINITIONS
SECTION 2 – RESERVED
SECTION 3 - STANDARD CONTRACT TERMS AND CONDITIONS
SECTION 4 - SPECIAL CONTRACT TERMS AND CONDITIONS
SECTION 5 - SPECIFICATIONS
SECTION 6 – PRICING, PAYMENT DISCOUNT AND CREDIT CARD PAYMENT
SECTION 7 - SIGNATURE OF BIDDER'S DULY AUTHORIZED REPRESENTATIVE

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CONTRACT
This Contract is between the State of Oregon, acting by and through its Oregon Department of Corrections ("ODOC" or “Agency”)
and the undersigned ("Contractor") in Section 7.
RECITALS
A. ODOC issued ITB S-29100- 00015579 seeking Bids from qualified and responsible vendors to provide Goods and required
services, described in Section 6 of this Contract.
B. Contractor submitted a Bid in response to the ITB to provide the Goods and Services as set forth in Section 5 and Section 6,
“Pricing, Payment Discount and Credit Card Payments” pursuant to the terms and conditions set forth in this Contract; and
C. ODOC, by its execution of Section 8 hereof, has awarded Contractor a Contract for the Goods and Services in Section 5, and
prices as set forth in Section 6 herein.
AGREEMENT
In consideration of the foregoing recitals and subject to the covenants, terms and conditions set forth below, the parties agree as
follows:
SECTION 1 DEFINITIONS
“Agency” means the Oregon Department of Corrections (ODOC) who has entered into this Contract for the purchase of the Goods
and required services and is synonymous with “Buyer” as used in ORS chapter 72.

“Amendment” is the result of renegotiation of the terms and conditions, including the Contract Price.
“Contract” means the entire written agreement between ODOC and Contractor, comprised of this Contract, including any Addenda
and Amendments, and a signed Purchase Order(s).
“F.O.B.” (Free on board OR Freight on board) has the meaning found in ORS 72.3190.
“Goods” means the items described in the ITB, Exhibit A Section 5 and Section 6.
“ITB” means Invitation to Bid.
“Manufacturers’ Reject” is defined as an incorrectly manufactured item that fails to meet the Manufacturer quality control standards or
that a retailer will not accept to sale, which does not change the integrity or edibility of the Good(s).
“Price Agreement” means this agreement, including the ITB and Purchase Order(s), between the Contractor and ODOC under which
the Contractor agrees to hold prices, terms and conditions firm for a specified period of time for the benefit of ODOC.
“Purchase Order” or “Order” means the documentation, including but not limited to Purchase Orders, delivery orders and notices to
proceed that are submitted to Contractor by ODOC initiating the purchase and delivery of Goods under this Contract.
“ODOC Purchasing Unit” means the centralized location with the authority and responsibility for procuring all Goods and Services as
needed for ODOC.
“Specifications” means the specific attributes of the Goods to be purchased or Services to be performed, if any as described in
Sections 5.
“Standard” means everything related to the Goods that the manufacturer or Contractor offers to the general public as standard.
“State” means the State of Oregon and its boards, commissions, departments, institutions and agencies.

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“UCC” means the Uniform Commercial Code as set forth in Oregon Revised Statutes (ORS) chapters 71 and 72.
SECTION 2 Reserved
SECTION 3 STANDARD CONTRACT TERMS AND CONDITIONS
3.1 ORDER OF PRECEDENCE: The Terms and Conditions set out in this Section are the Standard Terms and Conditions for State
of Oregon contracts for Goods and Services. ODOC may also provide Special Contract Terms and Conditions in Section 4, which
apply only to this Contract. Whenever possible, all terms and conditions of this Contract are to be harmonized. In the event of a
conflict between the Standard and Special Contract Terms and Conditions, the Special Contract Terms and Conditions take
precedence, unless the Standard term in question is required by law. In the event of any other conflict, the Contract will be interpreted
in the following order of precedence: (i) amendments, (ii) addenda (iii) the Special Contract Terms and Conditions, (iv)
Specifications, (v) these Standard Contract Terms and Conditions, and (vi) Contract Terms and Conditions.
3.2 PAYMENT: Agency is solely responsible for payment under the contract. Payment is due by Agency within thirty (30) days after
the date of a proper invoice as prescribed in section 3.4.
3.3 OVERDUE CHARGES: At Contractor's option, it may assess overdue account charges, in accordance with the provisions of
ORS 293.462, up to a maximum rate of two-thirds of one percent per month (8% per annum) in accordance with the provision of ORS
293.462(3).
3.4 INVOICING PROCESS:

- Payment shall be sent to Contractor at the address specified in the invoice.
- Invoices shall be sent to: DOC.APinvoices@doc.oregon.gov
Proper invoices submitted by the supplier shall include:
a. Purchase Order Number
b. Goods ordered, and volume or quantity of Goods Delivered
c. Price per item of Goods Delivered
d. Total amount due
e. Remit to address
f. Prompt payment discount terms
Backordered items MAY NOT BE INVOICED for payment however backordered items may appear on the invoice without
dollar values and prominently display notation of “backordered on the invoice document. Only items that have been shipped
and delivered will be paid.
3.5 RESERVED
3.6 MOST FAVORABLE PRICES AND TERMS: Contractor represents and warrants that all prices, terms and benefits offered by
Contractor under this Contract are equal to or better than the equivalent prices, terms and benefits being offered by Contractor to any
other state or local government unit or commercial customer.
3.6.1 Should Contractor, during the term of the Contract, enter into any contract, agreement or arrangement that provides lower
prices, more favorable terms or greater benefits to any other such government unit or commercial customer, this Contract shall
there upon be deemed amended to provide the same price or prices, terms and benefits to the State. This provision applies to
comparable goods, and to purchase volumes by the State that are not less than the purchase volumes of the government unit or
commercial customer that has received the lower prices, greater benefits, or more favorable terms.
3.6.2 Section 3.6.1 does not apply to donations of Goods to charitable, nonprofit or government entities, if the donations are
recognized as such and are deductible under the federal Internal Revenue Code. Such donations shall not be considered contracts,
agreements, sales or arrangements with other government units or commercial customers subject to the application of Section
3.6.1.
3.6.3 Reserved

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3.6.4 Reserved
3.7 INSPECTIONS/ACCEPTANCE: The Agency may reject any shipment and cancel any Purchase Order which does not meet all
of the requirements of the specifications and warranties. The Agency shall have ten (10) calendar days from date of delivery of the
requested Goods and required services within which to inspect and accept or reject the Goods and required services. If the Goods and
required services are rejected, the Agency shall provide Contractor with written notification of rejection. Notice of rejection shall
include itemization of apparent defects, including but not limited to (i) discrepancies between the Goods and the applicable
Specifications or warranties (including variance from demonstrations or sample characteristics where demonstrations or samples have
been provided), (ii) other apparent defects in design, materials, or manufacture, (iii) missing parts, components, or accessories, (iv)
damage to Goods, including damage occurring during shipment, or (v) otherwise nonconforming Goods (including late delivery) and
required services. Notice of rejection shall also indicate whether cure will be allowed.
3.7.1 CURE: The Agency may permit Contractor to deliver substitute Goods and required services. The Contractor shall deliver
substitute conforming Goods and required services within ten (10) calendar days of receipt of notice of rejection and opportunity
to cure. Failure to complete cure within the ten (10) calendar-day period shall constitute material default.
3.7.2 REMOVAL/REIMBURSEMENT: If the Goods and required services are rejected or acceptance is revoked, the Contractor
shall refund any Contract payments that have been made regarding the Goods and required services and shall (at Contractor's sole
cost and expense) remove the Goods within seven (7) calendar days of receiving notice of rejection or revocation of acceptance.
Nothing contained in this Section 3.7 precludes ODOC from other remedies to which it may be entitled upon rejection or
revocation of acceptance.
3.8 REPRESENTATIONS; WARRANTIES:
3.8.1 AUTHORITY; BINDING OBLIGATION: Contractor represents and warrants that Contractor has the power and authority
to enter into and perform the Contract and that the Contract, when executed and delivered, is a valid and binding obligation of
Contractor enforceable in accordance with its terms.
3.8.2 WARRANTY ON MATERIALS, DESIGN, MANUFACTURE: Contractor represents and warrants that all new Goods,
shall be free from defects in materials, design and manufacture for the duration of the manufacturer’s warranty period, as well as
any Extended Warranty specified in Section 3.8.8, that is purchased by ODOC. Contractor further represents and warrants that all
Goods are in compliance and meet or exceed all Specifications set forth in Section 5 of this contract, “Specifications,” and Section
6 “Pricing Payment Discount and Credit Card Payment”.
3.8.3 WARRANTY ON SERVICE STANDARDS: Contractor represents and warrants that all Goods and Services, if any, shall
be performed in a good and workmanlike manner, and in the event that such Goods or Services are covered by professional or
industry standards then the Goods and Services or shall be performed according to the highest applicable professional and/or
industry standards.
3.8.4 WARRANTY OF TITLE: Contractor represents and warrants that all Goods are free and clear of any liens or
encumbrances, and that Contractor has full legal title to the Goods, and that no other person has any right, title or interest in the
Goods which shall be superior to or infringe upon the rights granted to Agency hereunder.
3.8.5 WARRANTY ON SAFETY AND HEALTH REQUIREMENTS: Contractor represents and warrants that Goods
provided under the Contract comply with all applicable federal health and safety standards, including but not limited to,
Occupational Safety and Health Administration (OSHA), State and Federal Motor Vehicle Safety Standards, and all Oregon safety
and health requirements, including, but not limited to, those of the State Workers' Compensation Division.
3.8.6 WARRANTIES CUMULATIVE: The warranties set forth in this Section are in addition to, and not in lieu of, any other
warranties provided in the Contract. All warranties provided in the Contract shall be cumulative and shall be interpreted
expansively so as to afford Agency the broadest warranty protection available.
3.8.7 MANUFACTURER WARRANTIES: Contractor shall have all manufacturer warranties covering the Goods and
component parts, if any, transferred to the Agency at time of delivery at no charge.

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3.8.8 CONTRACTOR WARRANTY PERIODS: Warranty periods for Manufacturer and Contractor’s warranties on materials,
design, and manufacture covering components and accessories, if any, shall not start until the date the Goods are actually put into
service, as established by receiving the ODOC’s business records.
3.9 COMPLIANCE WITH APPLICABLE LAWS AND STANDARDS:
3.9.1 Contractor shall comply with all federal, state and local laws, regulations, executive orders and ordinances applicable to the
Contract. Without limiting the generality of the foregoing, Contractor expressly agrees to comply with the following laws,
regulations and executive orders to the extent they are applicable to the Contract: (i) Titles VI and VII of Civil Rights Act of 1964,
as amended; (ii) Sections 503 and 504 of the Rehabilitation Act of 1973, as amended; (iii) the Americans with Disabilities Act of
1990, as amended; (iv