OSP Intermediate BLDG Ceiling

OSP Intermediate BLDG Ceiling

Building Construction, Commercial and Institutional

OSP Intermediate BLDG Ceiling – ITB #S-29100-00015176
State of Oregon
Invitation to Bid
ITB/BID Solicitation# S-29100-00015176
PROJECT NAME: OSP Intermediate BLDG Ceiling
BID/QUOTE DATE: 12/03/2025
BID/QUOTE DUE TIME: at 2:00:00 PM (PST)
Bidding Requirements & Instructions
For Public Improvement and Public Works Projects
[DOC Public Improvement ITB Template: AGENCY NOTE: Effective 8/27/21, this ITB template has been reviewed by DOJ and is
approved for use under the DOC class exemption from legal sufficiency review for competitively bid public improvement
contracts under $3,000,000.
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ITB PURPOSE:
MANDATORY PRE-BID CONFERENCE:
PROJECT ESTIMATE:
The following range is a project estimate for bonding purposes:
PROJECT COMPLETION DATES:
LIQUIDATED DAMAGES:
PURCHASER/SINGLE POINT OF CONTACT
Name:
Phone:
E-mail:
Notes:
Dustin M. Sculatti
(503) 510-5285
Dustin.M.Sculatti@doc.oregon.gov
Project Start Date: Ten (10) Calendar Days from NOTICE TO PROCEED
Substantial Completion: One Hundred Twenty (120) Calendar Days from NOTICE TO PROCEED
Notice: Due to the secure nature of this institution a security check is required for all planning to attend the mandatory Pre-
Bid Conference. Attendees will be required to provide clearance information including, but not limited to, his or her full name,
date of birth and Driver's License number. Photo identification will also be required for entry.
No blue denim trousers, blue shirt or camouflage clothing of any type is allowed. Clothing with written messages,
photographs or pictures and clothing that exposes the midri ff, thighs, bare back or revealing neckline are not permitted
(clothing with a small manufactured logo is acceptable).
All persons wishing to attend shall submit the security check form to: or email to: DOC.LEDS@doc.oregon.gov. This form is
included in the Bid packet.
Any statements made at this conference will not change the Plans, Specifications or other Contract Documents unless an
Addendum has been issued from the State Procurement Office and advertised on the OregonBuys System.
BIDDERS OR THEIR REPRESENTATIVE ARE REQUIRED TO ATTEND THIS MANDATORY PRE-BID CONFERENCE. BIDS WILL ONLY
BE EVALUATED FROM BIDDERS OR THEIR REPRESENTATIVE WHO REGISTERED AND ATTENDED THE MANDATORY PRE-BID
CONFERENCE, AND ALL OTHER BIDS WILL BE CONSIDERED NON-RESPONSIVE.
400,000-500,000
The purpose of the ITB is to establish a Contract for project: Intermediate BLDG Ceiling at OSP, 2605 State St. Salem, OR 97310
("Project"), for the benefit of Department of Corrections.
The Work contemplated under this Contract includes all labor, materials, transportation, equipment and services for, and
incidental to, the completion of all construction Work in connection with the project described in the Contract Documents.
A mandatory pre-bid conference will be held on 11/05/2025 at the "official time" of 9:00 AM (PST), located at OSP, 2605 State
St. Salem, OR 97310
Final Completion: One Hundred Fifty (150) Calendar Days from NOTICE TO PROCEED
Liquidated damages of $90.00 will apply to the contract resulting from this ITB. Failure to substantially complete the Project by
the, date of Substantial Completion, as specified in the Contract, will result in damage to the State of Oregon.
Moreover, failure to fully complete the Project by the date of Final Completion, as specified in the Contract, will also result in
damage to the State of Oregon Since actual damage will be difficult to determine, it is agreed that the Contractor shall pay to
the State of Oregon, not as a penalty but as liquidated damages, $90.00 per calendar day elapsed in excess of the Substantial
Completion date stated in Section 4 of the Agreement. Moreover, it is agreed that the Contractor shall pay to the
State of Oregon, not as a penalty but as liquidated damages, $90.00 per calendar day elapsed in excess of the Final Completion
date stated in Section 4 of the Agreement.
See “Purchaser” and “Info Contact” for this ITB in OregonBuys. This is the single point of contact for this ITB. Any questions or
issues that may arise regarding the Specifications, the bidding process, and/or the award process shall be directed to the
Purchaser/Single Point of Contact.
• This ITB is advertised as a “Bid Solicitation” in the OregonBuys web-based eProcurement system. Bids must be submitted
through the OregonBuys system. See ITB section C.2.1 – OregonBuys for information regarding vendor registration and
terminology used in OregonBuys platform.
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• This document must be viewed electronically to access files, forms, provisions or other documents provided via hyperlinks
within this ITB. Prospective Bidders that do not have compatible software or are unable to open any of the attached documents,
forms or Addenda may contact the Purchaser listed in OregonBuys for alternative electronic formats.
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SECTION A – TABLE CONTENTS
TABLE OF CONTENTS
DEFINITIONS
GENERAL BIDDING INFORMATION/INSTRUCTIONS TO BIDDERS
BID SECURITY REQUIREMENTS
BUREAU OF LABOR AND INDUSTRIES (“BOLI") PREVAILING WAGE RATES
FIRST-TIER SUBCONTRACTOR DISCLOSURE INSTRUCTIONS AND FORM
CONSTRUCTION CONTRACTORS BOARD (CCB) REGISTRATION REQUIREMENTS; ASBESTOS
ABATEMENT LICENSING REQUIREMENTS; AND JOINT VENTURE - PARTNERSHIP REQUIREMENTS
ADDENDA ACKNOWLEDGMENT
RESPONSIBILITY INQUIRY / CONTRACTOR REFERENCES
RECYCLED PRODUCTS
RESIDENCY INFORMATION
CERTIFICATION OF COMPLIANCE WITH TAX LAWS
CERTIFICATION OF DRUG-TESTING LAW REQUIREMENTS:
CERTIFICATION OF COMPLIANCE WITH NON-DISCRIMINATION
SIGNATURE OF BIDDER'S DULY AUTHORIZED REPRESENTATIVE
PRICING SUBMITTAL FORM
BID SECURITY FORM
PAYMENT BOND FORM
PERFORMANCE BOND FORM
SAMPLE PUBLIC IMPROVEMENT AGREEMENT FORM
GENERAL CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS
SUPPLEMENTAL GENERAL CONDITIONS
RESERVED
SPECIFICATIONS
PLANS
BIDDER REFERENCES FOR COMPARABLE PROJECTS IN SIZE AND SCOPE
SECURITY FORM ("LEDS")
SECTION B – DEFINITIONS
B.1
B.1.1
B.1.2
B.1.3
B.1.4
B.1.5
B.1.6
B.1.7
B.1.8
B.1.9
B.1.10
B.1.11
B.1.12
"State" means the State of Oregon.
"Opening" means the date/time set to read the Bid submittals.
"OregonBuys System" or "OregonBuys" means the on-line electronic Oregon automated procurement system
administered by the State’s Department of Administrative Services. The OregonBuys System website is :
https://oregonbuys.gov/bso/ "State" means the State of Oregon.
"Writing" means letters, characters and symbols inscribed on paper by hand, print, type or other method of
impression, intend to represent or convey particular ideas or meanings. "Writing" when required or permitted by
law, or required or permitted in a Solicitation Document, also means letters, characters and symbols made in
electronic form and intended to represent or convey particular ideas or meanings.
"DOC" means the Oregon Department of Corrections, acting through the DOC Purchasing Section.
"Invitation to Bid" or "ITB" means all documents, whether attached or incorporated by reference, and any
Addenda thereto, used for soliciting Bids.
EXHIBIT 7
ATTACHMENT A
ATTACHMENT B
ATTACHMENT E
DEFINITIONS: Together with the Definition of Terms found in Section A.1 of the General Conditions for Public
Improvement Contracts, the following definitions apply to this ITB and the resulting Contract.
"Addendum" or "Addenda" (referred to as “Amendment” in OregonBuys) means an addition or deletion to, a
material change in, or clarification of, the ITB. Each Addendum shall be labeled as such and shall be made available
to all interested Bidders in accordance with OAR 137-049-0250(2). The plural form of “Addendum” is “Addenda.”
ATTACHMENT D
ATTACHMENT C
"Agency" and "Owner" mean the Department of Corrections.
"Bid" (referred to as "Quote" in OregonBuys) means the Bidder's written Bid submitted in response to the ITB,
including all necessary attachments and information required to be submitted prior to award. Bid also means
"Offer"
"Bidder" means an individual (person), organization or representative of an organization that submits a Bid in
response to an ITB. Bidder also mean "Offeror".
"Closing" (referred to as "Bid Opening Date" in OregonBuys) means the date and time set in the ITB for Bid
submission, after which Bids may not be submitted, modified, or withdrawn by Bidder.
SECTION K
SECTION L
SECTION M
SECTION N
SECTION O
EXHIBIT 1
EXHIBIT 2
"Official Time" means the synchronized time used by State of Oregon servers and cell phones which are managed
by the continental atomic clock.
SECTION F
SECTION G

SECTION H
SECTION I
SECTION A
SECTION B
SECTION C
SECTION D
SECTION E
EXHIBIT 3
EXHIBIT 4
EXHIBIT 5
EXHIBIT 6
SECTION J
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SECTION C - GENERAL BIDDING INFORMATION/INSTRUCTIONS TO BIDDERS
C.1
C.1.1
C.1.1.1
C.1.1.2
C.1.1.2.1
C.1.1.2.2
C.1.1.2.3
C.1.1.2.4
C.1.1.2.5
C.1.1.2.6
C.1.1.2.7
C.1.1.2.8
C.1.2
C.1.2.1
C.1.2.2
C.1.2.3
C.1.2.4
C.2
C.2.1
C.2.2
DOC reserves the right to reject any Bid that is unreadable.
DOC reserves the right to award the Contract solely on the Bid submitted electronically through OregonBuys;
however, upon DOC’s request, the apparent successful Bidder shall promptly submit its complete original signed
bid.
In the event of a failure of an Electronic Procurement System or email system that interferes with the ability to
submit electronic Bids, to protest or to otherwise participate in the procurement, DOC may cancel the
procurement or may extend the date and time of receipt of electronic Bids by providing notice of the extension
immediately after the Electronic Procurement System or email system becomes available.
By submitting a Bid in response to this ITB, the Bidder (and if selected for award, also as the Contractor) agrees
with DOC that signatures, and other forms of authorized representative certification, showing on documents
submitted via OregonBuys or email are “Electronic Signatures” under ORS Chapter 84 and bind the signing party
and are intended to be and can be relied upon by the parties.
OREGONBUYS
REGISTRATION REQUIREMENT: All vendors must be registered in OregonBuys to do business with the State.
Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the
OregonBuys website: https://oregonbuys.gov/bso . For registration assistance see vendor registration guidance
Vendors are responsible for ensuring that their vendor registration and information is current and correct in
OregonBuys. DOC shall not be responsible for defective registration or incorrect vendor information
CROSSWALK OF TERMS
Terms used in OregonBuys Definitions
Addenda Acknowledgement; Section H;
Responsibility Inquiry & Contractor References; Utilization of Businesses Certified under ORS 200.055, Section I;
Residency Information, Section K;
Signature of Bidder's Duly Authorized Representative, Section O;
Pricing Submittal Form (Exhibit 1);
Bid Security as per Section D (Exhibit 2);
The First Tier Subcontractor Disclosure Form (Section F) must be submitted and received via OregonBuys prior to
the Bid Opening Date and time OR via email to the Single Point of Contact listed in OregonBuys within two working
hours after the Bid Opening Date and time specified in OregonBuys for this ITB.;
ELECTRONIC BID PROVISIONS
BID REQUIREMENTS
Bidder shall provide required information on the forms specified in this ITB. Any information Bidder submits that
is not required to be included on forms prescribed by this ITB must be formatted in the manner called for in this
ITB and submitted on Bidder’s letterhead.
Bidder shall not make the Bid contingent upon the DOC’s acceptance of Specifications, Plans or Contract terms
that conflict with or are in addition to those advertised in this ITB. Bidder must select “Yes” on the Terms &
Conditions tab in OregonBuys or the Bid will be rejected.
SUBMITTALS VIA OREGONBUYS
Bidder must be a registered Vendor in OregonBuys (see section C.2.1). Bidder shall select the “Confidential”
checkbox in OregonBuys when uploading any files required in response to this ITB. Bidder must complete and
submit via OregonBuys the following items, in accordance with all instructions in this ITB, no later than the Bid
Opening Date and time specified in OregonBuys for this ITB (submittals by any other means will be rejected):
BID PRICING FORM. Bidders must complete and submit the Bid Pricing Form using the form available for download
from the File Attachments section for this ITB in OregonBuys. Failure to supply all required information in the Bid
Pricing Form may result in rejection of the Bid as non-responsive. In the event of a discrepancy between extended
prices and unit prices, unit prices will prevail. If the Bid Pricing Form is replaced by an Addendum, then Bidders
shall use that replacement form to provide pricing and other required information.
The quantities listed in the Bid Pricing Form posted as a File Attachment in OregonBuys for this ITB are intended to
serve only as a guide to Bidders and are not to be construed as a guarantee. All quantities are estimated and are
for Bid purposes only. DOC reserves the right to adjust quantities or delete items as needed. Payment will be
made based on actual, measured quantities.
ADDITIONAL INFORMATION TO BE SUBMITTED WITH THE BID: Bidder must submit the following items via upload
in OregonBuys (unless another submission method is approved for “OTHER BID SECURITY”), no later than the Bid
Opening Date and time specified in OregonBuys for this ITB, or the Bid will be determined not Responsive.
Construction Contractors Board (“CCB”) Registration Requirements; Asbestos Abatement Licensing Requirements,
& Joint Venture - Partnership Declaration, Section G;
Amendment “Addendum” or “Addenda”, as defined in OAR 137-046-0110(1); or any form of notice associated
with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.
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C.2.3
C.2.3.1 Details entered in the Header Information section;
C.2.3.2
C.2.3.3 Information, if any, en tered in the “Questions” and “Item Information” sections.
C.3 GENERAL INFORMATION
C.3.1
• Appropriate Clothing
○
○
○
○ TIP: Leave an extra set of clothes in your car if you are not sure that your clothing meets the requirements.
Leave at Home or in a Facility Locker:
• Non-emergency medications, prescribed or non-prescribed, are not allowed.
• Smoking of any kind is not allowed within a correctional institution or on State of Oregon property.
• Cell phones, or other electronic devices are also not allowed .
• Weapons of any kind should not be brought into a facility.
•
• Hats of any kind are not allowed to be worn inside the facility.
All ITB Attachments, Addenda and notices (“Amendments” in OregonBuys), question and answer documents, and
any other files linked in the File Attachments and Form Attachments subsections; and
Quote
Vendor
“Closing” as defined in OAR 137-046-0110(5). In OregonBuys it is the deadline for submitting
Quotes (Bids, Proposals or other required responses) required by a Bid Solicitation, after which
the Bid “Opening” as defined in OAR 137-046-0110(21) will immediately occur.
Any form of solicitation: Request for Proposal, Invitation to Bid, Request for Quote, Request for
Information, etc., including notices (sole source notice, intent to participate, etc.). Each Bid
Solicitation has a separate page and ID number in OregonBuys.
A formal change to an existing MBPO (i.e., any form of contract; agreement; price agreement or
on-call contract, etc.; purchase order; or work order contract.
Any form of contract; agreement; price agreement or on-call contract, etc.; purchase order; or
work order contract.
Any form of Bid submission by vendors, i.e., Bids, Quotes, or any other type of Bid required by a
Bid Solicitation.
Any form of business entity registered in OregonBuys. Only registered Vendors are eligible to
submit a Quote and enter into any form of Contract pursuant to Bid Solicitations advertised in
OregonBuys.
ITB ATTACHMENTS AND ADDENDA In addition to the provisions set forth and linked within this ITB, this ITB
incorporates by this reference the information published or linked on the OregonBuys “Bid Solicitation” page for
this ITB, including but not limited to:
A mandatory pre-bid conference will be held on 11/05/2025 at the "official time" of 9:00 AM (PST), located at
OSP, 2605 State St. Salem, OR 97310
Notice. Due to the secure nature of this institution a security check is required for all planning to attend the
mandatory Pre-Bid Conference. Attendees will be required to provide clearance information including his or her
full name, date of birth and Driver's License number. Photo identification is required for entry.
Any statements made at this conference will not change the Plans, Specifications or other Contract Documents
unless an Addendum has been issued from the State Procurement Office and advertised on the OregonBuys
BIDDERS OR THEIR REPRESENTATIVE ARE REQUIRED TO ATTEND THIS MANDATORY PRE-BID CONFERENCE. BIDS
Master Blanket Purchase
Order (“MBPO”)
MANDATORY PRE-BID CONFERENCE:
DO NOT WEAR BLUE DENIM OR BLUE CLOTHING OF ANY KIND . This is for security purposes, since inmates
themselves wear blue and blue denim clothing. Clothing with written messages, photographs or pictures and
clothing that exposes the midriff, thighs, bare back or revealing neckline are not permitted (clothing with a small
manufactured logo is acceptable).
Dress conservatively. Dresses, skirts, jumpers, culottes, and shorts are permitted if they are worn at knee level
or lower when standing. Footwear and undergarments MUST BE WORN.
Inappropriate clothing includes suggestive, revealing, low-cut or skimpy clothing. Hats, wrap-around skirts,
halter tops, sheer or see-through clothing are not allowed. Other types of provocative clothing; camouflage of
any kind; and clothing, hairstyles, insignias or other paraphernalia associated with security threat groups or that
are inflammatory in nature are also not allowed.
Metal buttons, body piercings, jewelry, underwire bras, and some shoes may activate the metal detector. Avoid
wearing metal as much as possible or be prepared to remove certain items in order to pass through the metal
detector successfully. Remember that undergarments MUST always BE WORN.
All persons wishing to attend shall submit the security check form to: DOC.LEDS@doc.oregon.gov. This form is
included in the Bid packet and uploaded to OregonBuys as an Attachment.
Bid Opening Date
Bid Solicitation
Change Order
Page 6 of 30

C.3.2 POINT(S) OF CONTACT:
C.3.2.1
C.3.3
C.3.4
C.3.5 INVITATION TO BID DOCUMENT AVAILABILITY:
C.3.5.1
C.3.5.2
C.3.5.3
C.3.6 TRADE SECRETS:
C.3.7 SOLICITATION LAW AND RULES AND GENERAL CONDITIONS:
C.3.7.1
C.3.7.2
C.3.7.3
ENGINEER AND CONSULTANT INFORMATION
OBTAINING ITB DOCUMENTS: This ITB, ITB attachments and any Addenda and notices (“Amendments”) may be
downloaded from the OregonBuys eProcurement system at: https://oregonbuys.gov/bso . Contact the Purchaser
identified in OregonBuys for this ITB if unable to access solicitation documents via OregonBuys.
Bidders are solely responsible for checking OregonBuys regularly until the Bid Opening
WILL ONLY BE EVALUATED FROM BIDDERS OR THEIR REPRESENTATIVE WHO REGISTERED AND ATTENDED THE
MANDATORY PRE-BID CONFERENCE IN ITS ENTIRETY, AND ALL OTHER BIDS WILL BE CONSIDERED
NON-RESPONSIVE. BIDDERS THAT ARRIVE LATE WILL NOT BE PERMITTED TO ATTEND THE MANDATORY PRE-BID
CONFERENCE. ALL BIDDERS MUST ATTEND THE PRE-BID CONFERENCE IN ITS ENTIRETY. THE STATE CELL PHONE
HELD BY THE SINGLE POINT OF CONTACT OR DELEGATE IS THE SOLE TIME PIECE USED TO DETERMINE THE
OFFICIAL TIME.
The single point of contact for questions regarding the ITB, forms, Specifications, Plans, bidding process, change,
clarification, the award process, protests, brand approval, or substitution requests and/or any other issues that
may arise, is:
Dustin M. Sculatti
The following is a list of any engineers or consultants used on this project. This list is for informational purposes
only. Bidders are prohibited from contacting these engineers and consultants during the solicitation process,
unless otherwise authorized in this ITB.
Studio 3
(503) 510-5285
Dustin.M.Sculatti@doc.oregon.gov
Date and time specified in OregonBuys to assure that they have not missed any Addenda or other notices issued as
“Amendments” in OregonBuys for this ITB.
Any information Bidder submits in response to the ITB that Bidder considers a trade secret under Oregon Revised
Statutes (“ORS”) 192.345 or confidential proprietary information under ORS 192.355, and that Bidder wishes to
protect from public disclosure, must be clearly labeled with the following: "This information constitutes a trade
secret, or otherwise exempt from disclosure under the Oregon Public Records Law, ORS 192.311 through 192.513,
and is not to be disclosed except in accordance with the Oregon Public Records Law, ORS 192. Bidders are
cautioned that price information submitted in response to an ITB is generally not considered a trade secret under
the Oregon Public Records Law. Further, information submitted by Bidders that is already in the public domain is
not protected. The State shall not be liable for disclosure or release of information when authorized or required by
law or court order to do so. The State shall also be immune from liability for disclosure or release of information
under the circumstances set out in ORS 646.461 to 646.475.
This ITB and the resulting Contract are governed by Oregon Law. Specific laws and rules that govern the
solicitation process are found in Chapters 279A and 279C of the Oregon Revised Statues, and Chapter 137,
Divisions 046 and 049 of the Administrative Rules of the Oregon Department of Justice (Model Public Contract
Rules). The ITB and resulting Contract may be subject to other laws and rules. Bidders should obtain and become
acquainted with the applicable provisions of the above laws and rules. Copies may be obtained as follows:
OREGON REVISED STATUTES (ORS Chapters 279A and 279C) - Can be obtained from Legislative Counsel
Committee, S101 State Capitol, Salem, OR 97310-0630. Phone (503) 378-8146, or online at: ORS 279A:
https://www.oregonlegislature.gov/bills_laws/ors/ors279A.html ORS 279C:
https://www.oregonlegislature.gov/bills laws /ors/ors279C.html
OREGON DEPARTMENT OF JUSTICE ADMINISTRATIVE RULES - (OAR Chapter 137, Divisions 046 and 049) - Can be
obtained from the Department of Justice, 100 Justice Building, 1162 Court Street NE, Salem, OR 97301-4096,
Phone (503) 378-2992 (ext. 325) or on line at:
OAR 137.046: https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=297
OAR 137.047: https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=298
OAR 137.048: https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=299
OAR 137.049: https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=300
In addition to the foregoing, this solicitation and the Contract are governed by the STATE OF OREGON GENERAL
CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS, "General Conditions", and Supplemental General
Conditions which are incorporated herein by reference. See Exhibit 6 & 7.
Page 7 of 30

C.3.8 BRAND NAME USAGE: BRAND NAME:
C.3.8.1
C.3.8.2
C.3.8.3
C.3.9 SOLICITATION PROTEST; REQUEST FOR CHANGE; REQUEST FOR CLARIFICATION;
C.3.9.1 REQUEST FOR BRAND NAME/ PRODUCT SUBSTITUTION
C.3.9.1.1
C.3.9.2
C.3.9.2.1
C.3.9.2.2
C.3.9.2.3
C.3.9.3
C.3.10
C.3.11
C.3.12
11/19/2025 @ 02:00:00 PM (PST)
Unless this specific deadline is extended by subsequent Addenda, no requests for brand approval, requests for
substitution, requests for clarification, requests for change or protests
pertaining to provisions contained in the originally-issued ITB will be considered after the date specified herein.
PROTEST OF CONTRACTUAL TERMS, PLANS, OR SPECIFICATIONS: Any Bidder who believes contractual terms,
Plans, or Specification(s) are unnecessarily restrictive or limit competition may submit a protest, in writing, to the
contact point listed in Section C.3.2.1. To be considered, the protest must be received by DOC by the deadline
specified in Section C.3.9.1.1. The protest shall include the legal and factual grounds for the protest, a description
of the resulting prejudice to the Bidder if the protest is not granted, and any proposed changes.
RESPONSE TO REQUESTS FOR CLARIFICATION: Clarifications, whether verbal, in writing, or included in an
Addendum or Amendment as a "clarification," do not change Plans, Specifications, contractual terms, or
procurement requirements of an ITB. If a request for clarification raises an issue that DOC determines should be
handled by formally amending the ITB, DOC will do so only by announcing such a change in an Addendum or
Amendment, not through information identified as a "clarification."
BRAND NAME: Any brand name listed in the specifications without an "or equal" "or approved equal" shall
establish the minimum requirements for quality, utility, durability, function, and purpose. Other brand names may
be used in the construction of the Project as long as they are equal to or better than the product brand named,
and the brand named is not mandated pursuant to a brand name exemption.
BRAND NAME "OR EQUAL": Any brand name listed in the specifications with an "or equal" shall establish the
minimum requirements for quality, utility, durability, function, and purpose. Other brand names may be used in
the construction of the Project as long as they are equal to or better than the product brand named, and the
proposed product has been approved in writing by the Owner’s Authorized Representative prior to installation,
and the brand named is not mandated pursuant to a brand name exemption. The Owner’s Authorized
Representative shall determine, in its sole discretion, whether a product offered is "or equal".
BRAND NAME "OR APPROVED EQUAL": Any brand name listed in the specifications with an "or approved equal" or
an “or approved equivalent” designation shall establish the minimum requirements for quality, utility, durability,
function, and purpose. Other brand names may be used in the construction of the Project as long as they are equal
to or better than the product brand named, and the product has been pre-approved in writing during the bidding
process detailed in Section C.2, and the brand named is not mandated pursuant to a brand name exemption.
METHOD OF SUBMITTING REQUESTS FOR MODIFICATION OF ITB PROVISIONS: E-mail Addresses containing
requests for brand approval, requests for substitution, requests for clarification, requests for change, and Bid
protests shall be marked as follows:
Bid Request for: OSP, Intermediate BLDG Ceiling
REQUEST FOR APPROVAL OF AN "OR APPROVED EQUAL" OR AN "OR APPROVED EQUIVALENT": Pursuant to
Section C.3.8, Bidders shall provide that product unless another is approved through a request for approval of an
"or approved equal" or an "or approved equivalent, or a product exemption has been issued (ORS 279C.345).
Other brands of equal quality, merit and utility will be considered upon proper submittal of the request with
appropriate documentation.
Requests shall be made in writing and be submitted to the name of the single point of contact under C.3.2.1 of the
ITB document. To be considered, the request for changes must be received by the deadline specified in the
Solicitation Schedule
Requests shall provide all the information necessary for the State to determine product acceptability
Failure to provide sufficient information with the request shall be cause for the request not to be considered as
equivalent; and
Any product subsequently approved for substitution shall be listed on an Addendum or Addenda issued by DOC
and posted on OregonBuys.
REQUEST FOR CLARIFICATION: Any Bidder that finds discrepancies in, or omissions from any provision of the ITB,
Plans, Specifications, or Contract Documents, or has doubt as to the meaning, shall make a request for clarification
in writing, to the contact point listed in Section C.3.2.1. To be considered, the request for clarification must be
received by DOC by the deadline specified in Section C.3.9.1.1.
REQUEST FOR CHANGES TO CONTRACTUAL TERMS OR SPECIFICATIONS OR PLANS: Any Bidder may submit a
request for changes to contractual terms, Plans, or Specifications, in writing, to the contact point listed in Section
C.3.2.1. To be considered, the request for changes must be received by DOC by the deadline specified in Section
C.3.9.1.1. The request shall include the reason for requested changes, supported by factual documentation, and
any proposed changes.
Brand Approval/Request for Substitution/Request for Clarification/Request Change/Protest
ITB Number S-29100-00015176
Page 8 of 30

C.3.13
C.4 PROTEST OF ADDENDA
C.5 BID FORMAT
C.5.1
C.5.2
C.5.3
C.5.4
The following shall be submitted prior to Closing:
C.5.4.1 Pricing Submittal Section, Exhibit 1;
C.5.4.2 Bid Security Requirements, Section D;
C.5.4.3
C.5.4.4 Addendum or Addenda Acknowledgement; Section H;
C.5.4.5 Responsibility Inquiry & Contractor References; ESB Utilization, Section I;
C.5.4.6 Residency Information, Section K;
C.5.4.7 Signature of Bidder's Duly Authorized Representative, Section O;
C.5.4.8 Addenda (If required)
C.5.4.9 First Tier Subcontractor Disclosure Form, Section F;
C.5.5
C.5.6
C.5.7 Bidders may not modify Bids after Closing.
C.6 BID SUBMISSION
C.6.1
C.7
C.8CLOSING & OPENING / FIRST TIER SUBMITTAL
C.8.1
C.8.2
FORMS TO BE USED: Required information shall be submitted on the forms specified in the ITB. Any information
Bidder submits that is not required to be included on forms prescribed by DOC shall be formatted in the manner
called for in the ITB and submitted on Bidder's letterhead.
RESPONSE TO REQUESTS FOR BRAND APPROVAL, REQUESTS FOR SUBSTITUTION, REQUESTS FOR CHANGE AND
PROTESTS: DOC will promptly respond to each properly submitted written request for brand approval, request
for substitution, request for change, and protest. Where appropriate, DOC will issue ITB revisions via Addenda or
Amendment posted on OregonBuys System. DOC may also informally respond to Bidder’s questions. HOWEVER,
INFORMAL RESPONSES DO NOT AFFECT THE PROVISIONS OF THE ITB. PLANS, SPECIFICATIONS, CONTRACTUAL
TERMS, AND PROCUREMENT REQUIREMENTS OF THE ITB CAN ONLY BE CHANGED VIA ADDENDA or AMENDMENT
ISSUED BY DOC AND POSTED ON THE OregonBuys SYSTEM.
Requests for clarification, requests for change, and protests of Addenda must be received by the time and date
specified in the Addendum or they will not be considered. DOC will not consider requests or protests of matters
not added or modified by the Addendum.
SIGNATURE REQUIRED: All Bid documents requiring signature must be signed manually or electronically by an
authorized representative of the Bidder.
IN WRITING: Bids and pricing information shall be submitted using ODOC bid documents completed and filled
using computer generated digits, characters, and format. Bids must be manually or electronically signed by an
authorized representative of the Bidder. No other forms of Bids will be accepted.
INFORMATION TO BE SUBMITTED WITH THE BID: The items listed below in this section shall be submitted or the
Bid shall be found to be non-responsive.
Construction Contractors Board (CCB) Registration Requirements; Asbestos Abatement Licensing Requirements, &
Joint Venture - Partnership Declaration, Section G;
The following shall be submitted either with the Bid submission or within two (2) working hours after the Closing.
BID MODIFICATION PRIOR TO BID OPENING: Alterations and erasures made before Bid submission must EACH be
INDIVIDUALLY initialed in ink by the person signing the Bid. Bids, once submitted, may be modified in writing
before Bid Opening Date and time specified in OregonBuys for this ITB. Modifications made after Bid submission
shall be prepared on Bidder’s letterhead, be signed by an authorized representative. Modifications made after Bid
submission must be uploaded in OregonBuys after deleting prior submittal items using the “Withdraw Quote”
button. Failure to comply with the provisions of this paragraph of Section C.5.5 will result in Bid rejection.
Nothing in Section C.5.5 shall be construed as allowing the Bidder to alter or otherwise change the form of the Bid,
the form of the Contract, the conditions of the Bid, or the Specifications or Plans attached to the Bid documents.
NUMBER OF COPIES; SIGNATURE REQUIRED: Bidders shall submit a total of 1 copy of the Bid via Oregon Buys. Bid
submitted by Bidder must bear the signature of the Bidder’s Authorized Representative. Failure to submit an Bid
bearing an original signature will result in rejection of the Bid.
BID WITHDRAWALS PRIOR TO CLOSING If a Bidder wishes to withdraw a submitted Bid, the Bidder must do so
using the “Withdraw Quote” button in OregonBuys prior to Closing/”Bid Opening Date” and time specified in
OregonBuys for this ITB
BIDS RECEIVED: Bids must be received in accordance with all instructions in this ITB prior to the “Bid Opening
Date” and time specified in OregonBuys for this ITB. Bids received after the Bid Opening Date and time, or as may
be extended by any subsequently issued Addendum, shall not be considered for award.
BID OPENING: Bid Opening will occur immediately following “Bid Opening Date” and time unless otherwise
specified. Only the name of each Bidder and the Bid amounts will be read at the Opening. Award decisions will not
be made at the Bid Opening.
Page 9 of 30

C.8.2.1
C.8.3
C.8.4
C.9
C.10
C.10.1
C.11
C.11.1
C.11.2
C.11.3
C.12
C.13
C.13.1
C.13.2
C.13.3
C.13.4
C.14
C.15
C.16 REJECTION OF BIDS
TIME FOR BID ACCEPTANCE An Bidder's Bid is a firm Bid, irrevocable, valid and binding on the Bidder for not less
than Thirty (30) calendar days from the Closing date.
EXTENSION OF TIME FOR BID ACCEPTANCE DOC may request, orally or in writing, that Bidders extend, in writing,
the time during which DOC may consider their Bids. If an Bidder agrees to such extension, the Bid shall continue as
a firm Bid, irrevocable, valid and binding on the Bidder for the agreed-upon extension period.
METHOD OF AWARD
METHOD OF BID AWARD: Award will be made to the responsive and responsible Bidder submitting the lowest
total BASE BID. The State reserves the right to reject all Bids.
BID ALTERNATE AWARDS UP TO 10 CALENDAR DAYS PRIOR TO THE DATE OF SUBSTANTIAL COMPLETION: Agency,
in its sole discretion, may issue a Notice to Proceed and authorize any or all alternate bid items. Contractor shall
perform all the authorized alternate bid items for the prices established in Exhibit 1 to this Contract and in
accordance with the terms and conditions of this Contract. Contractor shall not be entitled to any additional
compensation.
BID ALTERNATE AWARDS WITHIN 10 CALENDAR DAYS PRIOR TO THE DATE OF SUBSTANTIAL COMPLETION:
Agency, in its sole discretion, may issue a Notice to Proceed and authorize any or all alternate bid items.
Contractor shall perform all the authorized alternate bid items for the prices established in Exhibit 1 to this
Contract and in accordance with the terms and conditions of this Contract. Contractor may be entitled to
additional compensation, additional time, or both, pursuant to the execution of a Change order to cover the cost
ancillary to the performance of alternate bid items under this Contract.
SUBSTANTIAL COMPLIANCE REQUIRED Bidders not in substantial compliance with ITB requirements cannot be
considered and cannot be supplemented by submissions delivered after Closing. However, DOC may waive minor
informalities and irregularities, and may seek clarification of any response that, in its sole discretion, it deems
necessary or advisable.
BID EVALUATION CRITERIA Bids will be evaluated to identify the lowest responsive Bid submitted by a responsible
Bidder and not otherwise disqualified. (Refer to OAR 137-049-0390). Adjustments made to account for reciprocal
preferences will be for Bid evaluation purposes only. No such adjustments shall operate to amend Bidder's Bid or
any Contract awarded pursuant thereto.
RESPONSIVENESS: To be considered responsive, the Bidder must substantially comply in all material respects with
applicable solicitation procedures and requirements and the solicitation documents. In making such evaluation,
DOC may waive minor informalities and irregularities.
RESPONSIBILITY: Prior to award of a Contract, DOC will evaluate whether the apparent successful Bidder meets
the applicable standards of responsibility identified in OAR 137-049-0390. In doing so, DOC may investigate Bidder
and request information in addition to that already required in the ITB, when DOC, in its sole discretion, considers
it necessary or advisable.
OREGON PREFERENCE: Awards shall be subject to preference for products produced or manufactured in Oregon, if
price, fitness and quality are equal; and, solely for the purpose of evaluating Bids, DOC will add a percent increase
to the Bid of a non-resident Bidder equal to the percent, if any, of the preference given to the Bidder in the state in
which the Bidder resides. For example, if the Bidder is from a state that grants a ten (10) percent preference to
local Bidders, DOC will add ten (10) percent to that Bidder's Bid price. (OAR 137-046- 0300, 137-046-0310 and
137-049-0390).
REJECTION OF BID DUE TO CERTAIN DEBT: Included among the reasons DOC may reject a Bid is if the Bidder has
liquidated and delinquent debt owed to the State or any department or agency of the State.
PROCESSING OF BIDS Neither the release of a Bid Security, nor acknowledgment that the selection process is
complete (whether by posting of a Bid tabulation sheet, issuance of notice of intent to award, or otherwise), shall
operate as a representation by DOC that any Bid submitted was complete, sufficient, lawful in any respect, or
otherwise in substantial compliance with the ITB requirements.
WITHDRAWAL BY DOC OF BID ITEMS PRIOR TO AWARD DOC reserves the right to delete Bid items. The deletion
of one or more Bid items will not affect the method of award.
BIDDER QUALIFICATIONS. If requested by Agency after Bid opening, notified Bidders shall submit the additional
information per request within two business days of Agency’s request, to assist Agency in its determination of
BIDDER responsibility. Failure to submit this information by the established deadline will be grounds for rejection
of the Bid as non-responsive.
PRELIMINARY BID RESULTS Prior to the Intent to Award Announcement, DOC may post preliminary bid results on
OregonBuys System. Such postings may not be correct and are not final.
Due to conditions or circumstances beyond Agency’s control such as public safety concerns, Agency may elect to
not hold in-person public bid openings. Agency, in its sole discretion and in lieu of an in-person public bid opening,
may provide electronic options including, but not limited to, “real time” skype, zoom, or video recording of the
public opening. To the extent practicable, Agency will publish advance notice of “real time” electronic public bid
opening as an addendum on OregonBuys System or will directly notify bidders in standing using other means
available to the Agency or both
FIRST TIER SUBCONTRACTOR DISCLOSURE FORM: First tier subcontractor disclosure forms must be returned
within two working hours after the Closing, via email to the single point of contact (see, section C.5.4). Failure to
comply with this requirement shall result in rejection of the Bid as non- responsive.
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C.16.1
C.16.2
C.16.3
C.17
C.18
C.18.1
C.18.2
C.18.3
C.19
C.20
C.21
C.22
C.23 INFORMATION TO BE SUBMITTED BY THE APPARENT SUCCESSFUL BIDDER
C.23.1
C.23.2
C.23.3
PROTEST OF INTENT TO AWARD Adversely affected or aggrieved Bidders shall have 7 calendar days from the
OregonBuys posting date and time of the Intent-to-Award Announcement within which to file a written protest.
Protests submitted after that date and time will not be considered. Protests must specify the grounds upon which
the protest is based.
In order to be an adversely affected or aggrieved Bidder, the Bidder must claim to be eligible for award of the
Contract as the lowest responsible and responsive Bidder and that any and all lower Bidders are ineligible to
receive Contract award.
An actual Bidder who is adversely affected or aggrieved by the award of the Contract to another Bidder may
protest award, in writing, within the timeline established. The written protest shall state the grounds upon which
the protest is based. No protest of award shall be considered after the deadline.
Pursuant to OAR 137-049-0260, no protest against award shall be considered because of the content of Bid
Specifications, Plans, or contract Terms after the deadline established for submitting protests of Bid Specifications,
Plans or Contract Terms
RESPONSE TO INTENT-TO-AWARD PROTESTS DOC will respond in writing to intent-to-award protests submitted
by adversely affected or aggrieved Bidders. DOC may also respond to intent-to-award protests submitted by other
Bidders for purposes of clarification. However, any response provided by DOC is not intended to, and shall not in
and of itself constitute, confirmation that the Bidder is, in fact, adversely affected or aggrieved, and therefore
entitled to protest an intent to award, or that the protest was timely filed.
AWARD After expiration of the 7 calendar-day intent-to-award protest period, and resolution of all protests, DOC
will proceed with final award. (If DOC receives only one Bid, DOC may dispense with the intent-to-award protest
period and proceed with award of a Contract.)
COMMENCEMENT OF WORK Contractor shall not commence Work under the Contract until the Notice to Proceed
has been issued.
REVIEW OF BID FILES Bid files are public records and available for review on Oregon Buys website
INSURANCE: The apparent successful Bidder shall provide all required proofs of insurance to DOC within 10
calendar days of notification of intent to award. Failure to present the required documents within the 10
calendar-day period may result in Bid rejection. Bidders are encouraged to consult their insurance agent(s) about
the insurance requirements as identified in Section G.3 of the General Conditions and the Supplemental General
Conditions in Exhibit 6 and Exhibit 7 respectively, prior to Bid submission.
Bidders must satisfy these insurance requirements by obtaining insurance coverage from insurance companies or
entities acceptable to State that are allowed to provide such insurance under Oregon law. Eligible insurers include
admitted insurers that have been issued a certificate of authority from the Oregon Department of Consumer and
Business Services authorizing them to do an insurance business in the state of Oregon, and certain nonadmitted
surplus lines insurers that satisfy the requirements of applicable Oregon law and are approved by DOC. DOC's
approval will be based on its assessment of the nonadmitted surplus lines insurer and the suitability of surplus
lines insurance for this particular procurement.
PERFORMANCE BOND and PAYMENT BOND: The successful Bidder shall be required to furnish electronic copies of
the original Performance Bond and a Payment Bond each in the total amount (100%) of the awarded Contract,
executed in favor of the State of Oregon, to ensure faithful performance of the Contract and payment for services
and goods.
NOTE: THE DOC PROVIDED PERFORMANCE AND PAYMENT BONDS ARE THE ONLY FORMS APPROVED AND
REQUIRED TO BE USED FOR THIS ITB.
The State of Oregon Performance Bond and Payment Bond form are Exhibits 3 & 4, respectively.
The apparent successful Bidder shall provide all required bonding to the Department of Corrections, Purchasing
Section (DOC) within 10 calendar days of notification of award. Failure to present the required documents within
10 calendar days may be grounds for award disqualification.
JOINT VENTURE/PARTNERSHIP INFORMATION: The apparent successful Bidder, if a Joint Venture/Partnership,
shall provide a copy of the joint venture agreement or partnership agreement evidencing authority to Bid and to
enter into the resulting Contract that may be awarded, together with corporate resolutions (if applicable)
evidencing corporate authority to participate as a joint venturer or partner. A contact person must also be
designated for purposes of receiving all notices and communications under the Contract. All partners and joint
venturers will be required to sign the Contract awarded
REJECTION OF PARTICULAR BIDS: DOC may reject a particular Bid for any of the reasons listed under OAR
137-049-0440.
LIQUIDATED AND DELINQUENT DEBT: DOC may reject a particular Bid if an Bidder has liquidated and delinquent
debt owed to the State or any department or agency of the State.
INTENT-TO-AWARD ANNOUNCEMENT DOC reserves the right to announce its intent to award prior to formal
Contract award by posting the tabulation sheet of Bid results on OregonBuys System The Intent-to-Award
Announcement shall serve as notice to all Bidders that DOC intends to make an award.
REJECTION OF ALL BIDS: DOC may reject all Bids for good cause upon its finding that it is in the public interest to
do so.
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C.23.4
C.24
D BID SECURITY REQUIREMENTS
D.1
D.2
D.3
D.4
D.5
D.5.1
D.5.2
D.5.3
SECTION E – PREVAILING WAGE RATES (BOLI REQUIREMENTS)
E.1
E.2
E.3
Bid Security shall be furnished to the Department of Corrections as security against the failure of the undersigned
to comply with all requirements within the time frames established subsequent to notification of award.
If the undersigned fails to (1) execute the Contract, (2) furnish a Performance Bond and a Payment Bond, or (3)
furnish certificates of insurance within 10 calendar days of the written notification of intent to award a Contract,
then the DOC may cash the check, draw under the letter of credit or otherwise collect under the Bid Security.
If Bid Security furnished by means of a Bid Bond, the State of Oregon Bid Bond form, provided as Exhibit 2, is the
form approved and required to be used for this ITB and submitted via upload in OregonBuys.
DOC may cash the check, draw under the letter of credit, or otherwise collect under the Bid Security, if any of the
following occur:
Bidder fails to furnish a Performance Bond and a Payment Bond within the time specified in the written
notification of intent to award a Contract, or
Bidder fails to furnish certificates of insurance within the time specified in the written notification of intent to
award a Contract, or
Bidder fails to execute the Public Improvement Agreement form within the time specified in Section C.24.
CERTIFICATE OF PAY EQUITY TRAINING In accordance with ORS 279A.167the apparent successful Bidder must
submit to DOC within 90 calendar days of notification of intent to award, a true and correct copy of an unexpired
certificate, issued to the Bidder by the Oregon Department of Administrative Services under 2015 Oregon Laws,
chapter 454, section 2. This requirement applies only to Bidders that employ 50 or more full-time workers and
only if the Contract has an estimated contract price that exceeds $500,000. For more information regarding
procedures and requirements, the following hyperlink contains all pertinent information;
www.oregon.gov/doc/GENSVC/CONTRC/Documents/PEInst.pdf
EXECUTION OF AGREEMENT FORM Notwithstanding the requirements of C.23.4,once all items required under
Section C.23 have been received from the apparent successful Bidder and accepted by DOC, DOC will finalize and
email the Public Improvement Agreement Form to the Bidder, which the Bidder shall sign and return by email as
soon as possible, and within 2 business days of receipt. DOC will then sign the Public Improvement Agreement
Form and email a fully executed copy of it to the Bidder.
Each Bid shall be accompanied by a certified or cashier's check, irrevocable letter of credit (issued by an insured
institution as defined in ORS 706.008, or Original Bid Bond payable to the Department of Corrections (“DOC”) in an
amount equal to ten percent (10%) of the total amount of the Bid. If Bidder wants to submit a certified or cashier's
check, irrevocable letter of credit in lieu of all or a portion of the required bid bond, the Bidder shall contact the
Single Point of Contract for instructions.
AREA RESERVED – NO FEDERAL FUNDING USED IN THIS PROJECT
The Contractor and all subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870,
relative to Prevailing Wage Rates, as outlined in Sections C.1, C.2 and G.2.3 of the General Conditions Public
Improvement Contracts & Supplemental General Conditions Exhibit 6 & Exhibit 7. Before starting Work the
Contractor shall file with the Construction Contractors Board, and maintain in full force and effect, the separate
public works bond required by ORS 279C.836 and OAR 839-025-0015, unless otherwise exempt under those
provisions. The Contractor shall also include in every subcontract a provision requiring the Subcontractor to have a
public works bond filed with the Construction Contractors Board before starting Work, unless otherwise exempt,
and shall verify that the Subcontractor has filed a public works bond before permitting the Subcontractor to start
Work.
This ITB and the resulting Contract are subject to the following Bureau of Labor and Industries (“BOLI”) wage
requirements and the prevailing wages rates set forth in the following booklet, as amended, which is incorporated
herein by reference with the same