SOLE SOURCE - Annual Membership Renewal
Federal opportunity from City of Salem. Place of performance: OR. Response deadline: Feb 01, 2024.
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Point of Contact
Agency & Office
Description
SOLE SOURCE - Annual Membership Renewal
Files
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BidPulsar Analysis
A practical, capture-style breakdown of fit, requirements, risks, and next steps.
The City of Salem has posted a notice titled “SOLE SOURCE - Annual Membership Renewal,” indicating the buyer intends to renew an annual membership with a single provider rather than compete the requirement. The only concrete timing detail provided is a response deadline of 2024-02-01T17:00:00+00:00. No membership name, incumbent, scope, or deliverables are stated in the brief. This looks most suitable for the current membership provider to submit a concise sole-source justification/supporting quote rather than for new entrants to pursue as a competitive bid.
Execute a sole-source annual membership renewal (likely continuation of an existing subscription/membership) with minimal administrative friction and on a defined schedule aligned to the renewal date.
- Confirm membership product/service being renewed (name, tier/level, included benefits).
- Provide renewal quote/invoice for the annual term and any applicable fees.
- Provide documentation supporting sole-source status (e.g., only source/provider of the specific membership).
- Coordinate purchase order/contract vehicle and payment method with the City of Salem.
- Validate renewal term dates and ensure uninterrupted membership coverage.
- Renewal quote (annual membership) addressed to City of Salem.
- Membership details: level/tier, included benefits/services, and term covered by the renewal.
- Sole-source support statement (why only this provider can supply this specific membership).
- Vendor point of contact for procurement and invoicing.
- Any standard membership agreement/terms that govern the renewal (if applicable).
Source coverage notes
Some notices publish limited source detail. Confirm these points before final bid/no-bid decisions.
- Name of the membership being renewed (provider/organization and membership tier/level).
- Solicitation/contract number and the procurement contact/office handling the renewal.
- Period of performance/renewal term dates (start/end) and whether continuity is required by a specific date.
- Required response format/artifacts (quote only vs. sole-source justification template/forms).
- Place of performance or any usage/licensing constraints tied to the membership.
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