Briscoe School roof replacement

Briscoe School roof replacement roofing INVITATION TO BID FOR A PUBLIC WORKS CONSTRUCTION PROJECT CITY OF ASHLAND, OREGON PROJECT NAME: Briscoe School Roof Replacement PROJECT NUMBER: 2019-27 PROJECT TYPE: School Improvement BIDS DUE BY: 2:00 pm PST, Thursday, December 14, 2023 1 INVITATION TO BID CITY OF ASHLAND, OREGON DEPARTMENT OF PUBLIC WORKS Project No. 2019-27: Briscoe School Roof Replacement Notice is hereby given that the City of Ashland, Oregon, is currently accepting sealed Bids for Project Number 2019-27 Briscoe School Roof Replacement (the “Project”). Sealed bids clearly marked “PROJECT NO. 2019-17: Briscoe School Roof Replacement ” will be received by Jason Strait in the Siskiyou Conference Room, Ashland Community Development Building, 51 Winburn Way, Ashland, Oregon, (mailing address: 20 E. Main Street, Ashland OR 97520), until 2:00 PM PST (Local Time – Siskiyou Conference Room clock) on December 14th, 2023. Bids physically received after this time will not be considered. All Bids received prior to the due date and time and in proper form will be publicly opened and read aloud in the Siskiyou Conference Room at the time set forth above as the deadline for receipt of Bids, and thereafter Bids shall be made available for public inspection. If the total amount of the contract to be awarded will exceed $100,000, the award of the contract must be approved by the Local Contract Review Board. A contract for the w ork will be awarded or Bids may be rejected, separately or entirely, within thirty (30) days after Bid opening. The City may cancel this procurement or reject any and all Bids in accordance with ORS 279B.100. The general character of the work for this Project includes supplying all labor, equipment, and materials necessary to perform the following major work items at Briscoe School, 265 N Main Street, Ashland, Oregon:

• Acquisition of permits and issuance of all required notifications
• The removal of approximately 30,000 square feet of existing roofing, 760 linear feet of parapet cap

flashing, and appurtenances. A licensed asbestos abatement contractor shall be used for the removal of asbestos containing material.

• The inspection and repair of damaged wood decking and visible structural wood.
• The inspection and repair of damaged structure underneath parapet flashing
• The installation of a new insulation, coverboard, PVC membrane roof, and appurtenances as well as

the extension of a downspout.

• Replacement of damaged parapet cap flashing on an as-needed basis.

The solicitation documents, including plans and specifications for the Project, are downloadable at OregonBuys (https://oregonbuys.gov/bso/). The solicitation documents and addenda may be downloaded at no charge. They will NOT be mailed to prospective Bidders. Bidders should consult the OregonBuys website regularly until closing to avoid missing any addenda. TIME AND PLACES OF RECEIVING BIDS (BID CLOSING) Bid Closing for the work described above will be at 2:00 pm on December 14th, 2023. Bids shall be received before that date and time by Jason Strait, Project Manager. For Bids submitted by mail or parcel delivery service, send sealed envelopes to: City of Ashland c/o Jason Strait, Project Manager 20 E. Main Street Ashland, OR 97520 For Bids submitted by hand delivery, obtain a date stamp on the Bid and submit sealed envelopes to: 2 City of Ashland c/o Jason Strait, Project Manager 51 Winburn Way Ashland, OR 97520 The outside of the transmittal envelope shall bear the following information: Name of Bidder Address and telephone number of Bidder Title of Project Date of opening The words “Sealed Bid” If the sealed bid is forwarded by mail or messenger service, the sealed envelope containing the bid, and marked as above, must be enclosed in another envelope addressed as noted above. Facsimile and Electronic Data Interchange bids shall not be accepted. No bid will be received or considered by the City unless the bid contains all the Required Bid Documents and Certifications. Bids, Bid modifications, and Bid withdrawals will not be accepted at or after 2:00 pm on the day of Bid Closing. Bids received late will be time and date stamped at the time of receipt, marked as “Rejected as Late Bid” and will be returned, unopened to Bidder. PLACE, TIME, AND DATE OF READING BIDS (BID OPENING) Bid Opening of properly submitted bids for the work described above will be in the Siskiyou Room of the Community Development and Engineering Services Building, 51 Winburn Way, Ashland, Oregon, beginning at 2:00 pm on the day of Bid Closing. COMPLETION TIME LIMIT See Special Provisions. 3 CHECKLIST FOR BID SUBMITTAL 1. Bid Schedule Fill in bidder information on first page Indicate amount of bid bond on paragraph 17 Indicate bidder status on paragraph 25 Indicate number of addenda received on paragraph 33 Fill in bidder information and sign paragraph 36 Fill in unit prices and amounts for all bid items Fill in total bid amount 2. First Tier Subcontractor Disclosure Form Fill in this form and include with bid schedule (or within 2 hours of closing). 3. Bid Bond Provide 10% bid bond on form included in Exhibit D 4 CHECKLIST FOR CONTRACT SUBMITTAL 1. Standard Public Improvement Contract Fill in contractor data and certification portions of the Contract. Sign the Contract 2. Certifications of Representation Check all items that apply and sign 3. IRS Form W-9 4. Exhibit C – Certification Statement for Corporation as Independent Contractor. Complete and Sign 5. Performance Bond Provide on form provided in Exhibit D 6. Payment Bond Provide on form provided in Exhibit D 7. Insurance certifications as required by Exhibit B 8. Certificate of Coverage for Worker’s Compensation 5 Introduction and Table of Contents All Contract Documents are listed below. Documents are either attached or bound separately and available from the Project Manager. All Documents bound separately are incorporated into the Contract Documents and have the same force and effect as though set forth in full herein. PART I – BID & CONTRACT DOCUMENTS BID AND BID SCHEDULE ........................................................................................................................................... 8 FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM ..................................................................................... 15 PUBLIC IMPROVEMENT CONTRACT .................................................................................................................. 17 CONTRACTOR DATA, CERTIFICATION, AND SIGNATURE .......................................................................... 20 CERTIFICATE OF REPRESENTATION ................................................................................................................. 22 EXHIBIT A: STANDARD TERMS AND CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS ....................................................................................................................................... 23 1. Contractor is Independent Contractor ............................................................................................................... 23 2. Subcontracts and Assignment .............................................................................................................................. 23 3. No Third-Party Beneficiaries ............................................................................................................................... 23 4. Successors in Interest ............................................................................................................................................ 23 5. Contract Documents ............................................................................................................................................. 24 6. Contractor’s Representations .............................................................................................................................. 24 7. Drug Testing [ORS 279C.505(2)] ......................................................................................................................... 24 8. Notice to Proceed ................................................................................................................................................... 25 9. Suspension of the Work ........................................................................................................................................ 25 10. Early Termination................................................................................................................................................. 26 11. Payment on Early Termination ........................................................................................................................... 26 12. Remedies ................................................................................................................................................................ 26 13. Access to Records .................................................................................................................................................. 26 14. Ownership of Work .............................................................................................................................................. 27 15. Compliance with Applicable Law ........................................................................................................................ 27 16. Registration with Construction Contractor’s Board ......................................................................................... 28 17. Prevailing Wages/ BOLI Fee ................................................................................................................................ 28 18. Hours of Labor /Overtime limitation [ORS 279C.520] [ORS 279C.540] [ORS 279C.545] ............................. 29 19. Medical Care and Workers Compensation [ORS 279C.530] ............................................................................ 29 20. Retainage ............................................................................................................................................................... 29 21. Progress Payments ................................................................................................................................................ 31 22. Final Estimate and Final Payment ...................................................................................................................... 32 23. Change Orders / Extra Work ............................................................................................................................... 34 25. Inspection and Acceptance ................................................................................................................................... 36 26. Liquidated Damages ............................................................................................................................................. 36 27. Liability, Indemnity and Hold Harmless ............................................................................................................ 36 28. Insurance ............................................................................................................................................................... 37 29. Performance, Payment and Warranty Bonds / Notice of Bond Claims ........................................................... 37 30. One-Year Warranty .............................................................................................................................................. 38 31. Nondiscrimination in Labor ................................................................................................................................. 38 32. Construction Debris and Yard Waste ................................................................................................................. 38 33. Environmental Regulations .................................................................................................................................. 38 34. Waiver. ................................................................................................................................................................... 41 35. Errors……………………………………………………………………………………………………………... 41 36. Severability ............................................................................................................................................................ 41 37. Attorney’s Fees ...................................................................................................................................................... 41 38. Business License .................................................................................................................................................... 41 39. Notices/Bills/Payments .......................................................................................................................................... 42 40. Conflict of Interest ................................................................................................................................................ 42 41. Merger Clause ....................................................................................................................................................... 43 EXHIBIT B: PUBLIC IMPROVEMENT CONTRACT INSURANCE REQUIREMENTS ................................ 44 6 EXHIBIT C: CERTIFICATION STATEMENT FOR CORPORATION OR INDEPENDENT CONTRACTOR ................................................................................................................................... 45 EXHIBIT D: BONDS (BID, PERFORMANCE, PAYMENT) ................................................................................. 47 EXHIBIT E: CERTIFICATE OF SUBSTANTIAL COMPLETION ..................................................................... 52 EXHIBIT F: CERTIFICATE OF COMPLIANCE ................................................................................................... 54 EXHIBIT G: CONTRACTOR’S RELEASE OF LIENS AND CLAIMS ............................................................... 55 EXHIBIT H: CERTIFICATE OF FINAL COMPLETION ..................................................................................... 56 EXHIBIT I: ADDITIONAL INSTRUCTIONS TO BIDDERS ................................................................................ 57 EXHIBIT J: NONDISCRIMINATION AND EQUAL OPPORTUNITY POLICY FOR CONTRACTORS ................................................................................................................................. 63 EXHIBIT K: RESPONSIBLE BIDDER DETERMINATION FORM .................................................................... 67 PART II - SPECIAL PROVISIONS ............................................................................................................................ 68 BACKGROUND ............................................................................................................................................................ 68 SUMMARY OF WORK ............................................................................................................................................... 68 TERM OF PROJECT ................................................................................................................................................... 71 APPLICABLE SPECIFICATIONS ............................................................................................................................. 72 PART III –ATTACHMENTS ...................................................................................................................................... 76 In the event of a conflict during construction, resolve any discrepancies according to 00150.10(a) Order of Precedence of the 2021 ODOT Standard Specifications for Construction 7 PART I – BID & CONTRACT DOCUMENTS 8 BID AND BID SCHEDULE NAME OF BIDDER ____________________________________ CONTACT ___________________________________________ ADDRESS ____________________________________________ CITY _____________________ STATE __________ZIP_______ TELEPHONE NO.______________________________________ FAX NO. _____________________________________________ EMAIL ADDRESS _____________________________________ To the Honorable Mayor and City Council City Hall City of Ashland 20 East Main Street Ashland, Oregon 97520 In response to the City of Ashland’s Invitation to Bid, this Bid is submitted as an offer by the undersigned to enter into a contract with the City of Ashland for furnishing all permits, labor, tools, machinery, materials, transportation, equipment and services of all kinds required for, necessary for, or reasonable incidental to, the completion of all the work in connection with the Briscoe School Roof Replacement Project No 2019 -27 (hereinafter “Project”) for the City of Ashland, Oregon, as described in the contract documents, including the general conditions, all applicable special conditions, plans, specifications or any supplemental documents. This offer is subject to the following declarations as to the acts, intentions and understandings of the undersigned and the agreement of the City of Ashland to the terms and prices herein submitted. 1. The undersigned has familiarized itself with the nature and extent of the Contract Documents, the project work, the site, the locality, the general nature of work to be performed by the City or others at the site that relates to the project work required b y the Contract Documents, local conditions, and federal, state, and local Laws and Regulations that in any manner may affect cost, progress, performance, or furnishing of the project work. 2. The undersigned has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) examinations, investigation, exploration, tests, and studies which pertain to the conditions (subsurface or physical) at or contiguous to th e site (including without limitation utility interference) or otherwise and which may affect the cost, progress, performance, or furnishing of the project work as Contractor deems necessary for the performance and furnishing of the project work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents; and no additional or supplementary examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by Contractor for such purposes. 9 3. The undersigned has notified the City of any conflicts, errors, ambiguities or discrepancies discovered in the Contract Documents. 4. A voluntary pre-bid meeting will be held . The meeting will take place at 10:00 am on November 28, 2023 at Location. All statements made by the Contracting Agency’s representatives shall be non-binding upon the Contracting Agency unless confirmed by written addendum. 5. It is understood that the City shall investigate and determine the qualifications of the apparent low responsive bidder prior to awarding the contract. The City shall reject any bid by a nonqualified or disqualified bidder. The City of Ashland reserves the right to reject for any good cause any or all bids, waive formalities, or to accept any bid which appears to serve the best interests of the City. The City reserves the right to reject any bid not in compliance with all prescribed public bidding proced ures and requirements and may reject all bids for good cause upon a finding that it is in the public interest to do so. Evaluation of bids will be based on minimum requirements established by the specifications and compliance with conditions of the Notice to Contractors and Invitation to Bid, and compliance with City public contracting rules. Additional evaluation criteria are as follows: Demonstrated previous experience with a similar scope of work. 6. No additional pre-qualification is required. Please see requirements contained within paragraph 5 above. 7. The deadline to file a written protest or request, pursuant to the Instructions to Bidders to change contract terms, conditions or specifications is not less than ten (10) calendar days prior to bid opening. Bid closing may be extended by the City to consider a protest or request. 8. All of the contract documents, including all plans, specifications, and drawings have been examined and an examination of the site of the proposed work, together with such investigations as are necessary to determine the conditions to be encountered have b een made by the undersigned and the terms and conditions of the contract and solicitation documents are hereby accepted, and that if this Offer is accepted, the undersigned will contract with the City of Ashland, Oregon, in a form substantially similar to the attached Agreement and agree to be bound to the terms and conditions of said contract and solicitation documents. 9. It is understood that the contract drawings may be supplemented by additional drawings and specifications in explanation and elaboration thereof and, if they are not in conflict with those referred to in paragraph 1 above, they shall have the same force and effect as though they were attached, and they shall be accepted as part of the contract when issued. 10. The undersigned agrees that upon written acceptance of this bid s/he will, within ten working days, of receipt of such notice, execute a formal contract agreement with the City. The undersigned further agrees that s/he will provide the following in order to execute the contract: Performance Bond and Corporate Surety Payment Bond, both in the amount equal to 100% of the awarded contract; Certificates of Insurance for Liability and property damage coverage; Certificates of Coverage for Workman Compensation and unemployment insurance; All other bonds, permits, licenses, information, etc. as required in the contract documents. 11. It is understood that all the work will be performed under a lump sum or unit price basis and that for the lump sum or unit price all services, materials, labor, equipment, and all work necessary to complete the project in accordance with the plans and spe cifications shall be furnished for the said lump sum or unit price named. It is understood that the quantities stated in connection with the price schedule for the contract are approximate only and payment shall be made at the unit prices named for the actual quantities 10 incorporated in the completed work. If there shall be an increase in the amount of work covered by the lump sum price, it shall be computed on a basis of “extra work” for which an increase in payment will have been earned and if there be a decrease in the lump sum payment, it shall be made only as a result of negotiation between the undersigned and the Owner. Furthermore, it is understood that any estimate with respect to time, materials, equipment, or service which may appear on the plans or in the specifications is for the sole purpose of assisting the undersigned in checking the undersigned’s own independent calculations and that at no time shall the undersigned attempt to hold the Owner, the Engineer, or any other person, firm or corporation responsible for any errors or omissions that may appear in any estimate. 12. The undersigned submits the unit prices as those at which s/he will perform the work involved. The extensions of the column headed "ITEM TOTAL" are made for the sole purpose of facilitating bid comparisons and if there are any discrepancies between the unit prices and the total amount shown, the unit prices shall govern. 13. The undersigned agrees to furnish labor, tools, machinery, materials, transportations, equipment and services of all kinds required for, necessary for, or reasonably incidental to, construction of this Project with all appurtenant work as required by the p lans and specifications of this Offer for the unit or lump sum prices in the "BID SCHEDULE". 14. In stating prices, it is understood that the prices include all materials and work required to complete the project in accordance with the Contract Documents, the plans and the specifications. If any material, item, or service required by the plans and specifications has not been mentioned specifically in the "BID SCHEDULE," the same shall be furnished and placed with the understanding that the full cost to the City has been merged with the several prices stated in the "BID SCHEDULE." 15. The City reserves the right to cancel this solicitation or to reject any and all bids in whole or in part when the cancellation or rejection is in the best interests of the City as determined by the City in accordance with ORS 279B.100 16. The foregoing prices shall include all labor, materials, equipment, overhead, profit, insurance, and all other incidental expenses to cover the finished work of the several kinds called for. 17. If the proposed bid price will exceed $50,000.00 the undersigned, as bidder, acknowledges that provisions of ORS 279C.800 to 279C.870 relating to workers on public works to be paid not less than prevailing rate of wage shall be included in the contract, or in the alternative, if the project is to be funded with federal funds and is subject to the Davis-Bacon Act (40 U.S.C. §276a) bidder agrees to comply with the Davis - Bacon Act requirements. “Prevailing Wage Rates for Public Works Contracts in Oregon,” which are incorporated herein by reference, and can be accessed at: https://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx . The undersigned Contractor agrees to be bound by and will comply with the provisions of ORS 279C.838, 279C.840 or 40 U.S.C. 3141 to 3148. [OAR 137-049-0200(1)(a)(J)]. 18. The undersigned shall furnish bonds required by the specifications and comply with the laws of the Federal Government, State of Oregon and the City of Ashland which are pertinent to construction contracts of this nature even though such laws may not have b een quoted or referred to in the specifications. 19. Accompanying this Offer is a certified check, cashier's check or a bid bond, for the sum of _____________________, payable to the City of Ashland, Oregon, this being an amount for ten percent (10%) of the total bid based upon the estimate of quantities at the above price according to the conditions of the advertisement. If this Offer is accepted by the City and the undersigned fails to execute a satisfactory contract and bonds as stated in the Advertisement within ten (10) working days from the date 11 of notification, then the City may, at its option, determine that the undersigned has abandoned the contract and there upon this Offer shall be considered null and void, and the bid security accompanying this Offer shall be forfeited to and become the prop erty of the City of Ashland. If the bid is not accepted, the bid security accompanying this Offer shall be returned to the undersigned. 20. The undersigned certifies that the undersigned Contractor is not ineligible to receive a contract for a public work pursuant to ORS 279C.860 as well as the disqualification provisions of ORS 279C.440 and OAR 137-049-0370. Bidder further agrees, if awarded a contract, that every subcontractor will be eligible to receive a contract for a public work pursuant to ORS 279C.860. 21. The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. The bidder understands and acknowledges that it may be disqualified from bidding on this public improvement project as set forth in OAR 137-049-0370, including but not limited to City discovery a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administr ative rules implementing the Statute. 22. The undersigned agrees that the time of completion shall be defined in the special provisions, and further, the undersigned agrees to initiate and complete this Project by the date stated below.

• The work shall commence in a timely fashion to meet project completion dates once the Notice to

Proceed is issued.

• The work shall be completed in all respects by September 13th 2024.
• The undersigned agrees that the “Time of Completion” shall be as defined in the special

provisions and that the bidder will complete the work by the date stated for each schedule after “Notice to Proceed” has been issued by the Owner. Bidder furthermore agrees to pay as liquidated damages, for each calendar day thereafter, the amounts shown in the Special Provisions, for each day the project remains incomplete. 23. The undersigned bidder is registered with the Oregon Construction Contractors Board (CCB), the registration is current and valid, and the bidder's registration number is stated below. [OAR 137 -049- 0230(1)] Bidder understands that failure to have a current CCB license shall result in rejection of this bid. 24. The undersigned bidder is licensed by the State Landscape Contractors Board, if applicable, the license is current and valid, and the bidder’s registration number is stated below. [OAR 137-049-0200(1)(a)(K)] Bidder understands that failure to have a current LCB license shall result in rejection of this bid. 25. The undersigned is aware that no person may engage in any business within the City without first obtaining a City Business License and paying the fee prescribed pursuant to City of Ashland ordinance. The Contractor and their subcontractors shall obtain a City of Ashland Business License prior to beginning any work within the City of Ashland. 26. In determining the lowest responsible bidder, City shall, for the purpose of awarding the contract, add a percent increase on the bid of a non -resident bidder equal to the percent, if any, of the preference given to that bidder in the state in which the bi dder resides. "Resident bidder" of Oregon means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bi d that the bidder is a "resident bidder" of the State of Oregon. The undersigned represents him/her self in this bid to be either a Resident or a Nonresident bidder by completing the appropriate blank below.

• The Bidder is ________ or is not _______ a Resident Bidder as defined in ORS 279A.120.

12 27. The undersigned hereby represents that no Councilor, Commissioner, officer, agency or employee of the City of Ashland is personally interested directly or indirectly in this Contract or the compensation to be paid hereunder and that no representation, stat ement or statements, oral or in writing, of the City, its Councilors, Commissioners, officers, agents or employees had induced him/her to enter into this Contract, and the papers made a part of its terms; 28. The undersigned has not directly or indirectly induced or solicited any person to submit a false or sham bid or refrain from bidding. The undersigned certifies that this bid has been arrived at independently and submitted without connection with any perso n, firm or corporation making a bid for the same material and is, in all respects, fair and without collusion or fraud. 29. The undersigned confirms that this firm has a Qualified Drug Testing Program for employees in place and will demonstrate this prior to award of contract. [OAR 137-049-0200(1)(c)(B)] 30. The undersigned confirms that if this contract involves asbestos abatement or removal, the bidder is licensed under ORS 468A.710 for asbestos removal. 31. The City of Ashland may waive minor informalities, reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding that it is in the public interest to do so. 32. The undersigned confirms that this offer is not contingent upon City’s acceptance of any terms and conditions other than those contained in this Solicitation and the Contract Documents. 33. The undersigned, by the act of submitting a bid , affirms that the undersigned has investigated and is satisfied as to the site subsurface condition to be encountered, as to the character, quality and quantities of work to be performed and materials to be furnished, and as to the requirements of the Contract. 34. The bidder understands that the City reserves the right to make changes to the Notice to Contractors / Invitation to Bid and the resulting contract by written addenda, prior to the closing time and date. Addenda will be posted to the OregonBuys websit e for download. The bidder must check the OregonBuys website frequently until closing. The bidder acknowledges that the Addendum(s) listed below have been reviewed online or a copy obtained and considered as part of the submittal of this Offer and Bid Schedule. ADDENDUM NUMBER ____ THROUGH ____ HAVE BEEN REVIEWED 35. The bidder understands that the City will be awarding the contract to the Responsible Bidder with the lowest Responsive Bid per OAR 137 -049-0200(1)(b)(C). Whether a bidder is responsible will be determined by ORS 279C.375 and the City’s completion of the attached Bidder Responsibility Determination Form (Exhibit K). 36. Bidder understands that the price provided by Bidder shall be based on the presumption that Contractor will provide material as described in the Special Provisions. Assumptions regarding the possibility of post-bid approvals of “or-equal” substitutions are made at Bidders sole risk. 37. Instructions for First-Tier Subcontractors Disclosure. Bidders are required to disclose information about certain first-tier subcontractors (those subcontractors contracting directly with the bidder) when the contract price exceeds $ 100,000 (see ORS 279C.370). Specifically, when the contract amount of a first-tier subcontractor is greater than or equal to : (i) 5% of 13 the project bid, but at least $15,000, or (ii) $350,000 regardless of the percentage, bidder must disclose the following information about that subcontract within two working hours of bid closing:

• The subcontractor’s name and address;
• The subcontractor’s Construction Contractor Board registration number, if one is required,

and;

• The subcontract dollar value.

If you will not be using any subcontractors that are subject to the above disclosure requirements, you are required to indicate “NONE” on the form. THE CITY WILL REJECT A BID IF THE BIDDER FAILS TO SUBMIT A PROPERLY COMPLETED DISCLOSURE FORM WITHIN TWO HOURS OF BID CLOSING. THIS DOCUMENT SHALL NOT BE FAXED. IT IS THE RESPONSIBILITY OF BIDDERS TO SUBMIT THIS DISCLOSURE FORM AND ANY ADDITIONAL SHEETS BY THE DEADLINE. The disclosure should be submitted on the First -Tier Subcontractor Disclosure Form attached to this Invitation to Bid. 38. Bidder Information and Signature Firm Name of Bidder Signature of Bidder Printed Name of Bidder Official Title State of Incorporation CCB Number Dated this day of 20___. Name of Bidder Address Telephone No. 14 BID SCHEDULE No. Description Bid Unit Qty Unit Price Line Total $ 1 Remove existing roof system(s) and appurtenances (by a licensed asbestos abatement contractor for asbestos containing material) Lump Sum (LS) 1 2 Inspect wood decking and remove and replace as needed Sq Ft 2000 3 Inspect wood frame supporting decking and remove and replace as needed Linear Feet (LF) 100 4 Inspect and repair structure underneath parapet flashing LF 100 5 Provide and install new PVC roof membrane system and appurtenances, and extend gym downspout 30 feet LS 1 6 Replace damaged parapet cap flashing LF 100 Bid Total: Alternate Bid Alternate bid amounts, whether a positive or negative number, shall be the difference between what is specified in the Base Bid and the requested Alternate Bid No. Description Bid Unit Qty Unit Price Line Total $ 1. Replace all parapet cap flashing 760 LF GRAND BID TOTAL (Base + Alternate) Name of Authorized Representative Total Written in Dollars Authorized Representative Signature Date 15 FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM INSTRUCTIONS Instructions for Submitting Form Submit the First-Tier Subcontractor Disclosure form in any of the following manners:

• Not later than two working hours after the time set for opening Bids. (For example, before 11:00

a.m. after a 9:00 a.m. Bid Opening.) Submit according to one of the following methods:

• Print the form from the Bid Booklet, fill it in, and:

o Deliver to the following address where it can be time and date stamped City of Ashland Community Development and Engineering Services Building 51 Winburn Way Ashland, OR 97520, or Instructions for First-Tier Subcontractor Disclosure The City estimates that this project will exceed $100,000. As such, Bidders are required to disclose information about first-tier subcontractors that will furnish labor or labor and materials (See ORS 279C.370) if the contract amount of a first-tier subcontractor is greater than or equal to: 1) 5% of the total bid or $15,000, whichever is greater or 2) $350,000, regardless of the percentage of the total project Bid.

• The name of the subcontractor
• The category of work that the subcontractor will be performing
• The dollar amount of the subcontract

If the Bidder will not be using any first-tier subcontractors as defined above, the Bidder is still required to submit the form, with the appropriate box checked or enter "NONE" on the first line. THE AGENCY MUST REJECT BIDS if the Bidder fails to submit the disclosure form with this information by the stated deadline. 16 FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM Project Name Project Number Bid Opening Date Name of Bidding Contractor ☐ CHECK THIS BOX IF YOU WILL NOT BE USING ANY FIRST-TIER SUBCONTRACTORS OR IF YOU ARE NOT SUBJECT TO THE DISCLOSURE REQUIREMENTS (SEE INSTRUCTIONS) Firm Name Dollar Amount Category of Work Firm Name Dollar Amount Category of Work Firm Name Dollar Amount Category of Work Firm Name Dollar Amount Category of Work Firm Name Dollar Amount Category of Work Firm Name Dollar Amount Category of Work Firm Name Dollar Amount Category of Work (Attach additional sheets as necessary) 17 PUBLIC IMPROVEMENT CONTRACT FOR Briscoe School Roof Replacement Project PROJECT NO. 2019-27 This Public Improvement Contract (hereinafter “Contract”) is entered into by and between the CITY OF ASHLAND, an Oregon municipal corporation (hereinafter “City”), and (hereinafter “Contractor”). NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties mutually covenant and agree as follows: 1. PROJECT MANAGER: The City’s Project Manager for this Contract is: Jason Strait, Project Manager 2. WORK: 2.1. The Work under this Contract is for the Briscoe School Roof Replacement Project 2019-17 more fully described in the Contract Documents listed in Section 5 of EXHIBIT A, STANDARD TERMS AND CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS. Contractor shall complete all Work as specified in the Contract Documents. 2.2. Contractor shall, at its own risk and expense, perform the Work described in the Contract Documents and furnish all permits, labor, tools, machinery, materials, transportation, equipment and services of all kinds required for, necessary for, or reasonable incidental to, performance of the Work, that is, the construction of the Briscoe School Roof Replacement Project 2019-17 Contractor shall secure all municipal, County, State, or Federal Permits or licenses including payment of permit fees, license fees, and royalties necessary for or incidental to the performance of the Work. The risk of loss for such Work shall not shift to the City until written acceptance of the Work by the City. 3. EFFECTIVE DATE AND DURATION: 18 This Contract is effective as of the date of execution by the City (the “Effective Date”). All Work under this Contract shall, unless otherwise terminated or extended, be completed by September 13th 2024. 4. CONSIDERATION 4.1. City agrees to pay Contractor, at the times and in the manner provided in the Contract Documents, the sum of ________________________________ for performing the Work required by this Contract, including allowable expenses. This sum cannot be modified except by Change Order approved in writing by the City. Any progress payments to Contractor shall be made only in accordance with the schedule and the requirements as set forth in the Standard Terms and Conditions. 4.2. City certifies that sufficient funds have been appropriated to make payments required by this Contract during the current fiscal year. Contractor understands and agrees that City’s payment of amounts under this Contract attributable to Work performed after the last day of the current fiscal year is contingent upon City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable discretion, to continue to make payments under this Contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this Contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 5. CONTRACTOR’S REPRESENTATIONS In order to induce City to enter into this Contract, Contractor makes the following representations: 5.1. Contractor has examined and carefully studied the Contract Documents, and any data and reference items identified in the Contract Documents. 5.2. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. 5.3. Contractor is familiar with and is satisfied as to all laws and regulations that may affect cost, progress, and performance of the Work. 5.4. Contractor has carefully studied all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified or provided in the project bid documents especially with respect to Technical Data in such reports and drawings, and reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the project bid documents, especially with respect to Technical Data in such reports and drawings. 5.5. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site-related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and (3) Contractor’s safety precautions and programs. 5.6. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are 19 necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract. 5.7. Contractor is aware of the general nature of work to be performed by City and others at the Site that relates to the Work as indicated in the Contract Documents. 5.8. Contractor has given City written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by City is acceptable to Contractor. 5.9. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 5.10. Contractor represents it has the proper asbestos certifications to complete the roof removal part of the project. 6. Governing Law The provisions of this Contract shall be construed in accordance with the laws of the State of Oregon. Any action or suits involving any question arising under this contract must be brought in the appropriate court in Jackson County, Oregon. If the claim must be brought in a federal forum, then it shall be brought and conducted in the United States District Court for the District of Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in persopnam jurisdiction of said courts. In no event shall this section be construed as a waiver of the City of any form of defense or immunity. 20 CONTRACTOR DATA, CERTIFICATION, AND SIGNATURE Business Name (please print): Contact Name: Phone: Fax: Address Do Not Write Federal and State Tax ID Numbers on this Agreement: One copy of W -9 is to be submitted with the signed contract to be kept on file in the City of Ashland Finance Department. Ashland Business License # Construction Contractors Board # Citizenship: Nonresident alien ______ Yes _____ No Business Designation (check one): _____ Individual ____ Sole Proprietorship ____ Partnership _____ Corporation ____ Government/Nonprofit The above information must be provided prior to contract approval. Payment information will be reported to the Internal Revenue Service (IRS) under the name and taxpayer I.D. number provided above. (See IRS 1099 for additional instructions regarding taxpa yer ID numbers.) Information not matching IRS records could subject you to 31 percent backup withholding. I, the undersigned, understand that the Standard Terms and Conditions For Public Improvement Contracts (Exhibit A) together with Exhibits B through K together with all other Contract Documents as described in Standard Terms and Conditions Section 5 below, and the separately bound Oregon 2021 Standard Specifications for Construction, as amended by the City of Ashland’s most recent Addenda to the 2021 Standard Specifications are an integral part of this contract and agree to perform the work described in the Contract Documents, including Exhibit A, in accordance with the terms and conditions of this contract. I further understand the City is prohibited from entering into a contract when the contractor has neglected or refused to file any return, pay any tax, or properly contest a tax, pursuant to ORS 305.385; I hereby certify, under penalty of perjury and false swearing, that I/my business am/is not in violation of any Oregon tax laws; I further certify that the certification and representations in Standard Term and Condition # 16 [CCB Registration Requirements] are true and correct, and further I certify that I am an independent contractor as defined in ORS 670.600. 21 CONTRACTOR: ____________________________________________________ Signature/Title ____________________________________________________ Printed name _____________________________________________________ Date NOTICE TO CONTRACTOR: This contract does not bind the City of Ashland unless and until it has been executed by the Public Contracting Officer or designee. CITY OF ASHLAND SIGNATURE CITY: ____________________________________ City Manager, City of Ashland ___________________________________ Date ATTACHMENTS: Certificate of Representation Standard Terms & Conditions Bid Schedule Insurance Requirements 22 CERTIFICATE OF REPRESENTATION Contractor, under penalty of perjury, certifies that: (a) The number shown on this form is its correct taxpayer ID (or is waiting for the number to be issued to it; and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, and (c) The work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Orego