request-for-grant-proposals-csea-access-visitation-program-for-western-maryland-cseaav16-002-s

In The Matter Of: PRE-PROPOSAL CONFERENCE CSEA Access and Visitation Program for Western Maryland CSEA/AV/16-002-S January 6, 2016 REQUEST FOR GRANT PROPOSALS COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!" 2833 Smith Avenue, #260 Baltimore, Maryland 21209 (410) 653-1115 1-800-947-DEPO (202) 628-DEPO (3376) Original File DHR0106.TXT Min-U-Script® with Word Index COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS1 1 PRE-PROPOSAL CONFERENCE 2 3 REQUEST FOR GRANT PROPOSALS 4 CSEA Access and Visitation Program 5 for Western Maryland 6 CSEA/AV/16-002-S 7 * * * * 8 Wednesday, January 6, 2016 9 10:00 a.m. 10 * * * * * 11 Held at: 12 State of Maryland 13 Department of Human Resources 14 311 West Saratoga Street, Room 104 15 Baltimore, Maryland 16 * * * * * 17 COURT REPORTERS, ETCetera, INC. 18 Maryland Washington 19 (410) 653-1115 (202) 628-DEPO 20 "We'll cover your job ANYWHERE in the country!" 21 1-800-947-DEPO COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"REQUEST FOR GRANT PROPOSALS 2 1 IN ATTENDANCE 2 MARYLAND DEPARTMENT OF HUMAN RESOURCES: 3 SANG KANG, Procurement Officer 4 TYWANNA TAYLOR, Director for Special Projects VASHTI GREEN, Director for Grants & Contracts 5 RONALD NIX, CSEA Program Manager DAPHNE McCRAY, Procurement 6 DEBORAH AUSTIN, Procurement WAYNE DIXON, Procurement 7 BERNICE JEFFRIES, Procurement 8 OFFICE OF THE ATTORNEY GENERAL: 9 HUBERT CHANG 10 11 CARROLL COUNTY GOVERNMENT: 12 DEBBY STANDIFORD 13 CIRCUIT COURT FOR CARROLL COUNTY: 14 POWEL WELLIVER 15 16 MENTAL HEALTH ASSOCIATION: 17 ANNE SOULE BARBARA MAY 18 19 20 -oOo- 21 COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"REQUEST FOR GRANT PROPOSALS 3 1 A-G-E-N-D-A 2 ITEM: PAGE: 3 I. Welcome and Introductions Sang Kang 4 4 5 II. Opening Remarks Tywanna Taylor 6 7 III. Review of Request for Grant Proposals 8 Section I-General Information Sang Kang 9 Section II - Applicant Min. Qualifications 10 Sang Kang 11 Section III - Scope of Work Tywanna Taylor 12 Section IV - Proposal Format 13 Sang Kang 14 Section V - Evaluation Criteria & Selection Sang Kang 15 16 Questions 17 Closing Comments 18 19 20 21 COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS4 1 PRE-PROPOSAL CONFERENCE 2 (10:00 a.m.) 3 Welcome and Introductions 4 SANG KANG: Good morning. My name is 5 Sang Kang, and I'd like to welcome you to the 6 Department of Human Resources. And we'll be 7 talking about the Request for Grant Proposals 8 entitled CSEA Access and Visitation Programs -- 9 or actually CSEA Access and Visitation Program 10 for Western Maryland. And I think everyone's 11 signed in. 12 Court Reporters will be transcribing 13 this event, so when you ask questions, please 14 state your name and your organization or your 15 company for the record, and a transcript of this 16 conference will be made available to you on the 17 website a few days later. 18 So can we begin with introductions. 19 Let's just go around the room. Everyone can say 20 their name and their organization. 21 I'm Sang Kang, I'm the Procurement COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS5 1 Officer at DHR. 2 TYWANNA TAYLOR: Tywanna Taylor, I am 3 the Director for Special Projects that oversees 4 the Grants Unit for CSEA. 5 POWEL WELLIVER: I am Powel Welliver, 6 I'm from the Circuit Court for Carroll County. 7 DEBBY STANDIFORD: I'm Debby 8 Standiford, Carroll County Government. 9 ANNE SOULE: Anne Soule, Mental Health 10 Association. 11 BARBARA MAY: Barbara May from the 12 Mental Health Association in Frederick. 13 RONALD NIX: Ron Nix, CSEA Program 14 Manager. 15 DAPHNE McCRAY: Daphne McCray, 16 Procurement. 17 DEBORAH AUSTIN: Debbie Austin, 18 Procurement. 19 WAYNE DIXON: Wayne Dixon, 20 Procurement. 21 BERNICE JEFFRIES: Bernice Jeffries COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS6 1 with Procurement. 2 HUBERT CHANG: Hubert Chang from the 3 Office of Attorney General. 4 SANG KANG: Okay. And I think Tywanna 5 will make some opening remarks about the RFGP. 6 Opening Remarks 7 TYWANNA TAYLOR: I just want to say 8 welcome again and let you guys know that it's our 9 intentions, the CSEA's intentions to award an 10 applicant that's demonstrating high quality 11 programs in the western region for providing 12 Access and Visitation services. So we're hoping 13 this conference will be informative for you guys 14 and you get clarity for any questions that you 15 have. So feel free to share any questions or get 16 any clarity for anything you need. 17 SANG KANG: Okay. So the Department 18 of Human Resources, CSEA, intends to award a 19 grant to a Access and Visitation program located 20 in Western Maryland. 21 The Department intends to award one COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS7 1 Grant as a result of this RFGP, and it's to a 2 program in the following counties: Alleghany, 3 Carroll, Frederick, Garrett and Washington 4 Counties. 5 And the Grant awarded will be for 6 three years and seven months, beginning on or 7 about March 1st, 2016. And the total grant 8 amount will be $190,000, $190,443. 9 The sole point of contact in the state 10 for purposes of this solicitation is myself, the 11 Procurement Officer. And then after the contract 12 is put in place, the contact will be the state 13 project manager, who is Ronald Nix, who is right 14 back there, and he's responsible for the 15 management of the Grant. 16 I'm kind of skipping around the RFGP 17 here. 18 Section 1.7: As there haven't been 19 any questions so far, but you'll have an 20 opportunity to ask questions after we're done 21 presenting all the sections. And if it's COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS8 1 possible, we will answer them today. If not, we 2 will answer them in writing. And any questions 3 sent after the conference -- you can send 4 questions after the conference as well -- just 5 e-mail them to me, that will be the best way. 6 The Proposal due date and time: 7 Proposals are due January 21st, 2016, at 3:00 8 p.m. 9 Section 1.10: Proposals should be 10 prepared simply and economically and provide a 11 straightforward and concise description of the 12 Applicant's Proposal to meet the requirements of 13 this RFGP. 14 Revisions to the RFGP: If it's 15 necessary to revise the RFGP, we will make 16 amendments and post them on the DHR website. And 17 I will try to send you both, you know, an e-mail 18 or something, saying that there's an amendment. 19 But it remains your responsibility to check the 20 website for amendments addenda. 21 COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS9 1 Section I - General Information 2 SANG KANG: Okay. Section 1: You 3 need to submit a Bid Proposal Affidavit. That's 4 Attachment B. 5 You also need to submit Attachment E, 6 which is the Federal Funds Attachment. 7 And Conflict of Interest and Affidavit 8 Disclosure, which is Attachment F, that also 9 needs to be sent with the Proposal. 10 And a Nondisclosure Agreement, this 11 document doesn't need to be sent with the 12 Proposal, but it's recommended that it is. But 13 it would be due five days after Grant award. So 14 that's up to your organization. 15 And I think that's it for general 16 information. So I'll move on to the minimum 17 qualifications, which is Section II: 18 Section II - Applicant Minimum Qualifications 19 SANG KANG: There are no minimum 20 qualifications to send a Proposal in for this 21 RFGP. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS10 1 And I think Tywanna will present 2 Section III, the Scope of Work. 3 Section III - Scope of Work 4 TYWANNA TAYLOR: So Section III, the 5 first Section 3.1, Background and Purpose, I'm 6 not going to read verbatim to you. Again, I just 7 want to point out that the goal of our Grant is 8 to provide a mechanism for NCPs to receive 9 additional parenting time with their children. 10 And we hope through that, that they'll be more 11 compliant with child support. And, so, you guys 12 can read the background information about the 13 program on your own. But we want to reiterate 14 that's really our goal, and to stress that our 15 customers for this Grant opportunity and program 16 participants are parents of children who receive 17 Title IV-D funds. 18 So I'm actually going to move on now 19 to Section 3.21, which is the Program 20 Description, and go through Letters A through, I 21 believe it's F. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS11 1 So as a part of this Grant, the 2 Grantee agrees to accept referrals from customers 3 in cases involving children that receive 4 assistance under Title IV-D and reside in the 5 designated region, which is your western region, 6 from the referral sources listed in Letter A. 7 For Letter B: Provide a neutral 8 setting for both the NCP and the CP to develop 9 and modify their Parenting Plans. The details of 10 what must be in the Parenting Plan are listed on 11 Page 18 in Section B. 12 You must also conduct an assessment 13 that will assist in developing the Parenting Plan 14 that, at a minimum, should identify any domestic 15 violence, child abuse, or neglect, and that would 16 or could impact the developing or implementation 17 of a Parenting Plan. 18 You must also evaluate the parents 19 progress toward achieving the goals outlined in 20 the Parenting Plan. 21 Grantees are also expected to maintain COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS12 1 case records. And, again, the minimum of what's 2 required to be in a case record is also listed in 3 Letter E on Page 18. 4 I will point out that confidentiality 5 of a customer record shall be maintained and your 6 NTs must keep on file, for at least three years 7 after the customer's departure, the case records 8 for the program. 9 We ask that Grantees provide services 10 designed to assist clients in implementing their 11 parenting plan such as counseling, supervised 12 visitation, anger management, as examples. 13 Programs that provide services via a 14 satellite location must have written agreements 15 that specify operational procedures that include, 16 but not limit to, the hours of operation, 17 security, domestic violence protocols, any 18 administrative policies and procedures for those 19 off-site locations. And, again, more detail of 20 that is provided in Section H -- I'm sorry, that 21 was Section F. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS13 1 We ask that the Grantee provide 2 services till at least one of the following 3 conditions occur: Either the goals of the 4 Parenting Plan are met. A change resulting in 5 services no longer being needed. Either parent 6 requests termination of services. Or the program 7 decides that services are no longer needed for 8 those particular participants. 9 We also ask that you provide 10 appropriate security at the AV program locations, 11 and the minimum safeguards are listed on Page 19, 12 under Letter H, as to what we consider 13 appropriate safeguards. 14 And then finally for that section, we 15 ask that no customer shall be charged fees in 16 cases involving children who receive assistance 17 under Title IV-D. 18 For the administrative requirements, 19 we ask that you track and report the receipt and 20 expenditure of all Grant funds. And that simply 21 has been provided for you as Attachment H in the COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS14 1 Proposal. We ask that you submit an annual audit 2 or financial statement of the use of the Grant 3 funds. Please note that you cannot co-mingle 4 your Grant funds for this opportunity with other 5 ones. We ask that what you report to us is 6 solely what you spent from us. 7 And we also ask that Grantees attend 8 the annual Grantee meeting and participate in 9 quarterly conference calls as scheduled by your 10 state project manager, which again would be 11 Ronald Nix. 12 Reporting requirements on a monthly 13 basis: We ask that you submit an expenditure 14 report which again outlines what you had spent 15 for the month. And it also should include your 16 10 percent match, your in-kind donation for that. 17 We also ask that you submit your 18 monthly progress report which tells us what's 19 going on with your program for the month. Again, 20 all these dates and times are listed, due dates 21 are listed on Page 20, but those will be COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS15 1 submitted also to the state project manager. 2 Quarterly we also collect your federal service 3 data, which again is your program outcome that we 4 submit to our Federal Grant Funder. 5 And then finally your financial 6 statements are due 30 days after the end of the 7 Grant year. 8 For outreach requirements, we ask that 9 the Grantee advertise its AV services through 10 ongoing outreach and public relation efforts, 11 through collaborations with your local Department 12 of Social Services, your local Office of Child 13 Support Enforcement, the courts, and other 14 community groups. Be sure to provide information 15 related to any prior involvement or relationship 16 with these groups in your Technical Proposal. 17 We also ask that the Grantees 18 collaborate with existing initiatives and 19 programs designed to provide a more comprehensive 20 approach to address areas to NCPs' compliance for 21 child support obligations. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS16 1 And then Grant monitoring obligations 2 are listed on Page 21. I'm not going to read 3 these for you. They're kind of some of the same 4 dates as the reporting requirements. But, again, 5 it's all the items that you're responsible for, 6 along with the due dates. 7 And then the security requirements, 8 again, I think are pretty self-explanatory, so 9 I'm not going to read them verbatim. But pretty 10 much we ask that if you're on state premises, you 11 abide by the state policies and procedures, and 12 you also will need to have an ID visible at all 13 times. 14 Same thing with the IT, Information 15 Technology, again we ask that you abide by the 16 state IT policy and standards, which there is a 17 link there to that actual updated policy if you 18 want to review it, so I'm not going to read 19 those. 20 I think for the rest, what I want to 21 point out, 3.4 is the insurance requirement. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS17 1 Again, I won't read them verbatim, but they are 2 listed on Page 22. 3 I do want to point out that 3.5, the 4 Problem Escalation Procedure. We do ask that you 5 submit this with your application, so please note 6 that. 7 Section 3.6, which is the Invoicing. 8 Again, what is required for you to submit with 9 your monthly expenditure reports are listed here. 10 And what I want to point out in this is that 11 failure to submit either this documentation, 12 along with your report, could result in your 13 payment being withheld. So make sure that you 14 submit these monthly with the invoicing. 15 And then Section 3.7, Grants Project 16 manager. We ask that the Grantees identify a 17 person on your end who will serve as the project 18 manager, who will liaison with our State Project 19 Manager and serve as the main contact. So be 20 sure to identify that person in your Proposal. 21 That's it for me. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS18 1 Section IV - Proposal Format 2 SANG KANG: Okay. So the Section IV, 3 the Proposal Format. Applicants shall submit 4 proposals in separate volumes. So we want the 5 Technical Proposal in one, I guess, package and 6 then the Financial Proposal in another. They 7 shall be sealed separately from one another. And 8 each volume shall contain one unbound original 9 and five copies. 10 We request an electronic version of 11 the Technical Proposal in WORD format, and also 12 an electronic version of the Financial Proposal 13 in WORD or EXCEL format to be enclosed with the 14 original Proposals. 15 And we also request -- for Public 16 Information Act request, we need an electronic 17 version of both the Financial and Technical 18 Proposals. And they should be in Adobe PDF 19 format. 20 Applicants may either mail or hand 21 deliver the Proposals. And if it's U.S. Postal COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS19 1 delivery, it has to be in our mail room by the 2 time and date listed, which is January 21st at 3 3:00 p.m. And if you decide to hand deliver the 4 Proposal, I will be giving you a -- kind of like 5 a receipt. But it has to be by that time, 3:00 6 p.m. January 21st. It actually can't be over by 7 a couple minutes, so sorry about that. Those are 8 the rules. 9 The format of the Technical Proposal. 10 Please make sure that the responses in the 11 Technical Proposal reference the numbering of the 12 sections in the RFGP. So if you're responding to 13 the Scope of Work, like if you just want to turn 14 to, let's say, 3.2.1(A), because it's important 15 that these Proposals are well organized so we can 16 read them. We request that you kind of like list 17 3.2.1(A), and then describe how you would accept 18 referrals for the customers, if that's possible, 19 and then kind of proceed through and give a 20 response to 3.2.1(B) also. And that's kind of 21 important because in our evaluation criteria, COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS20 1 which I'll get to later, it's the number one 2 evaluation criteria for how we would rank the 3 proposals, is how you respond to the requirements 4 of the RFGP. 5 Tab A is the Title Page, Table of 6 Contents. The Tab A1 is the Claim of 7 Confidentiality, and you would be noting any 8 confidential information here. Any information 9 which is claimed to be confidential is to be 10 noted by reference and included after the Title 11 Page before the Table of Contents. 12 Tab B is the Transmittal Letter, and 13 this Transmittal Letter is -- the purpose of this 14 letter is just to transmit the Proposal and 15 acknowledge any addenda, any amendments, or any 16 questions and responses. 17 In the Transmittal Letter, you would 18 be accepting all state RFGP and Grant terms and 19 conditions. And if you take exception to any of 20 the terms and conditions in the RFGP, or in the 21 Grant agreement, you should note them there in COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS21 1 the Transmittal Letter. Actually, you're 2 supposed to note them in the Executive Summary, 3 which is in Tab C, if there are exceptions taken. 4 In the Executive Summary, the summary 5 shall identify the proposed number of customers, 6 parents and children that will be served by the 7 Grant. And please note any exceptions that you'd 8 be taking to the requirements of the RFGP in the 9 Executive Summary. 10 Tab D: There are no minimum 11 qualifications. 12 Tab E: Tab E is the most important 13 part of your Technical Proposal. And the 14 applicants shall address each Scope of Work 15 requirement, which is Section 3.2, and describe 16 in detail the proposed processes, procedures, 17 plans and overall approach to providing the 18 required services. And the Work Plan that you 19 describe should include specific methodology and 20 techniques to be used by the applicant providing 21 the required services. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS22 1 Please note the applicant shall 2 identify the locations, including any satellite 3 visitation centers, from which it proposes to 4 provide services. And you need to include a 5 draft Problem Escalation Procedure. 6 The applicant shall include a 7 description of its cost allocation methodology, 8 and detailed information on how it will document 9 and allocate staff time and expenses. 10 And in Tab B we also ask for one -- 11 well, it can be multiple Letters of Support. It 12 could be from at least one community partner we 13 ask for a Letter of Support. 14 Tab F: Tab F is Applicant 15 Qualifications and Capabilities. And the 16 applicant shall include information on past 17 experience with any similar projects or services. 18 Submit under Tab G, experience and 19 qualifications and proposed staff. Applicant 20 shall identify the number and types of staff 21 proposed to be used under the Grant. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS23 1 Please list under Tab H a list of all 2 grants and contracts with the State of Maryland 3 for which the applicant is currently performing 4 services, or for which services have been 5 completed in the past five years. 6 Under Tab I, which is Financial 7 Capability: The applicant shall include in its 8 Proposal a commonly accepted method to prove its 9 fiscal integrity. And if available, the 10 applicant shall include financial statements: 11 Under Tab J, please include a copy of 12 your current Certificate of Insurance. 13 At Tab K, please include a list of 14 your subcontractors. 15 And under Tab L, we request a Legal 16 Action Summary, which should include if there are 17 any outstanding legal actions against your 18 company. 19 So that's it for Proposal format. 20 You're supposed to complete Attachments B, E and 21 F with the Proposal. Those are required. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS24 1 And I think that's it. 2 Section V - Evaluation and Selection Procedure 3 SANG KANG: So Section V is Evaluation 4 Criteria, and Selection Procedure. 5 HUBERT CHANG: Are you going to 6 mention the financial proposal? 7 SANG KANG: Yeah. Financial 8 proposal -- there's not -- it's Attachment D, and 9 it should be a separate EXCEL file on the 10 website. So you would just be filling in -- I 11 mean, I have it right here, and you would be 12 filling in here how much money you would be using 13 for, say, personnel and then the in-kind match in 14 the second column. And each year would have to 15 add up to the amount of the grant that we're 16 offering. So everything in total should add up 17 to about 190,000, $190,443, and please make sure 18 you sign it. And they're all the fields that 19 you're able to -- the documents locked, so you 20 can just fill in the numbers up here and then 21 your name and address here. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS25 1 So for Evaluation Criteria, which is 2 Section 5.2 in the Proposal, Number 1 criteria is 3 your response, applicant's technical response to 4 RFGP requirements in the Work Plan. 5 The Number 2 criteria is applicant 6 qualifications and capabilities. 7 The Number 3 criteria is experience 8 and qualification and proposed staff. 9 So the reason I said that it was 10 important for you to kind of organize the 11 Proposal well is we want -- it's a Number 1 12 criteria, and it's your response to the 13 requirements. And if you read Section 5.2, we're 14 looking for -- state prefer it's an applicant's 15 response to work with requirements in the RFGP 16 that illustrates it's a comprehensive 17 understanding of the work requirements and 18 mastery of the subject matter, including 19 explanation of how the work will be done. 20 And this is sort of important: 21 Proposals which include limited responses to work COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS26 1 requirements, such as "concur" or "will comply," 2 receive a lower ranking than proposals that 3 demonstrate an understanding of work 4 requirements, include plans to meet or exceed 5 them. So we're kind of looking for, like, to 6 take 3.2.1(A) as an example of how you accept 7 referrals. We're looking for -- we don't want 8 you to just restate the RFGP. We'll accept them, 9 like we said here, we want you to kind of, like, 10 have 3.2.1(A) and then tell us exactly how you're 11 going to do it. Be descriptive and, you know, 12 tell us as much as possible about your program 13 and how you actually do accept the referrals. 14 And for like Security Measures, I'm 15 not sure which section that is but, you know, be 16 descriptive about what your security measures 17 are, so we have a good idea of what your program 18 is offering. So that's the most important 19 criteria. 20 The second criteria is Qualifications 21 and Capabilities. And we prefer -- your COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS27 1 longevity in providing AV services, in providing 2 Access and Visitation services to recipients of 3 Title IV-D Funding: Proposals that demonstrate 4 longevity in providing Access and Visitation 5 services to recipients of Title IV-D Funding will 6 receive a higher ranking than those proposals 7 that do not demonstrate these items. So that's 8 the second criteria. 9 The third criteria is your Experience 10 and Qualifications and the Staff. 11 So for Section 5.3, the compliance of 12 Proposal will be evaluated but not ranked, 13 because the numbers will all end up being the 14 same. 15 Selection Process Sequence: Technical 16 Proposals will be evaluated and ranked. And 17 during this review, oral presentations may be 18 held. So we have the option of asking for oral 19 presentations after we review your proposals. 20 And we don't know if we will be doing that, but 21 we might. Then the Technical Proposals will be COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS28 1 given a final review and ranked. We will then 2 open the Financial Proposals, which we'll look at 3 and evaluate, but they won't be ranked. And then 4 after that, each applicant will receive an 5 overall ranking. And the Procurement Officer 6 will recommend Award of the Grant to the 7 responsible applicant that submits the Proposal 8 determined to be most advantageous to the state. 9 In making this advantageous proposal 10 determination, technical factors will receive 11 higher -- technical factors will receive greater 12 weight than financial factors. 13 I think that's it for the presentation 14 of the RFGP. Let me just check here and make 15 sure. 16 So we can take your questions now. So 17 we'll open the floor for any questions of the 18 RFGP. 19 Questions 20 DEBBY STANDIFORD: I have a question. 21 SANG KANG: Sure. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS29 1 DEBBY STANDIFORD: Debbie Standiford, 2 Carroll County Government. 3 How are you treating local governments 4 in some of the requirements? Like, to list every 5 state grant, do you want it for the county 6 government overall? Or for the division that 7 will be responsible to do the work of the Grant, 8 which is our family law administration? 9 SANG KANG: I think your family law 10 administration, I believe that's correct. 11 DEBBY STANDIFORD: Okay. Is that a 12 yes? 13 SANG KANG: Yes. 14 Tywanna. 15 TYWANNA TAYLOR: I would refer to you, 16 but I think that's what we did for the other one. 17 HUBERT CHANG: It was a really 18 specific question for your proposal only from a 19 particular county. I think it would make sense 20 for it to come from the unit, to have the grants 21 related to the unit that you're -- COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS30 1 DEBBY STANDIFORD: Right. It would be 2 a lot easier too. 3 HUBERT CHANG: You don't need to have 4 the grants that the rest of the county work 5 under. 6 DEBBY STANDIFORD: Right. And then 7 the same for lawsuits, the same idea for that? 8 HUBERT CHANG: That would be the same 9 idea for that. 10 DEBBY STANDIFORD: Okay. And then 11 what was the other? There was another -- 12 ANNE SOULE: Yeah, I had a question 13 around the state grants as well. 14 DEBBY STANDIFORD: Go ahead. 15 ANNE SOULE: I don't mean to jump in. 16 DEBBY STANDIFORD: No, that's okay. 17 ANNE SOULE: Anne Soule. 18 We have programs that are division 19 specific. Or do you want agency wide? I mean, 20 every state grant the agency -- because we run 14 21 different programs across a wide variety. Or I COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS31 1 can just stick to supervised visit program, or 2 family support services, or agency wide. 3 TYWANNA TAYLOR: And for what you guys 4 have done in the past, I think has been fine. I 5 mean, you guys have submitted this -- 6 ANNE SOULE: More program specific. 7 TYWANNA TAYLOR: Okay. 8 ANNE SOULE: It makes more sense to me 9 that way. 10 TYWANNA TAYLOR: Okay. 11 ANNE SOULE: Thank you. 12 DEBBY STANDIFORD: And then the third 13 question around that is financial capability. I 14 mean, I can submit, like, audited financial 15 statements. But do you need all those other -- I 16 don't know that, you know, I think adequate 17 working capital -- those kinds of things for a 18 county government? Or I just give you my -- 19 HUBERT CHANG: What page -- 20 DEBBY STANDIFORD: -- for the last 21 fiscal year? It's on Page 30, 4.4.2.10, you COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS32 1 know, include D&B ratings, standard and poor's, 2 lines of credit, those kinds of things. Or I can 3 just give you my -- 4 HUBERT CHANG: So the D&B standard and 5 poor's ratings are -- 6 DEBBY STANDIFORD: I don't know that 7 we have -- 8 HUBERT CHANG: They're only 9 something -- what was it you're referring to? 10 DEBBY STANDIFORD: Our audit. I can 11 give you a copy of our last audit. 12 HUBERT CHANG: And that would be 13 adequate. 14 DEBBY STANDIFORD: Okay. 15 SANG KANG: Thank you. 16 POWEL WELLIVER: Powel Welliver, 17 Carroll County Government. 18 On Page 29 you talk about using job 19 titles other than those commonly used by industry 20 standards must provide a crosswalk reference 21 document. I do not know what that is. What is a COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS33 1 crosswalk reference document? 2 TYWANNA TAYLOR: You want me to 3 respond to that? 4 SANG KANG: Yeah, sure. 5 TYWANNA TAYLOR: Basically, what we're 6 looking for is if you're using a title that's not 7 commonly known to Access and Visitation services, 8 that you explain what that title is and provide 9 the job, like the duties and tasks of what 10 they're going to do so that we can see how it 11 relates to Access & Visitation. 12 POWEL WELLIVER: Okay. Thank you. 13 Job description with the title? 14 TYWANNA TAYLOR: Right. 15 POWEL WELLIVER: Thank you. 16 DEBBY STANDIFORD: And then I had 17 another question on the budget. I think that 18 we're planning, if we were to be awarded, to hire 19 someone. But you're asking for socials and names 20 of folks that are in the budget? You're asking 21 for specific information about who would be -- COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS34 1 SANG KANG: You mean the -- 2 DEBBY STANDIFORD: Page 57. I guess 3 it was your -- 4 SANG KANG: Budget Narrative. 5 DEBBY STANDIFORD: Yeah, the Budget 6 Narrative wants a lot of specific information. 7 We'll just say, "To be determined" and provide a 8 job description? 9 SANG KANG: We ask for salaries and 10 social security costs. 11 DEBBY STANDIFORD: Oh, maybe I misread 12 it. Names, titles, salaries. Oh, yeah, we can 13 do all that. Sorry. Got that. 14 ANNE SOULE: Are you able to tell us 15 who won the other two awards? 16 SANG KANG: I'm not sure. They're not 17 awarded yet. It hasn't been finalized yet. 18 DEBBY STANDIFORD: And are there 19 specific MBE requirements attached to this 20 solicitation? 21 SANG KANG: No. COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS35 1 DEBBY STANDIFORD: Oh, and then the 2 eMarketplace. So that's a requirement of the 3 Grantee? I mean, we post -- as a county 4 government, we have to post to eMarketplace. I 5 might have the terminology incorrect, but I 6 thought it was a requirement, to receive the 7 grant, that you needed to be registered with -- 8 SANG KANG: EMarylandMarketplace? 9 DEBBY STANDIFORD: Yes. And I talked 10 to our procurement officer. I mean, we are but 11 only to post; not as a vendor, I don't think. He 12 wasn't familiar with the requirement. 13 SANG KANG: That's usually the case, 14 but I don't think it is in this case. I don't 15 think you have to be on eMarylandMarketplace, 16 because it wasn't advertised there. 17 HUBERT CHANG: Where is that 18 reflected? Do you know where that requirement is 19 in this document? 20 DEBBY STANDIFORD: Was that in the 21 original? COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS36 1 ANNE SOULE: I thought it was from the 2 e-mail that -- 3 DEBBY STANDIFORD: We got an e-mail 4 originally telling us about the solicitation. It 5 said in order to receive the grant, you had to be 6 a vendor registered. 7 SANG KANG: Yeah. You actually do not 8 have to be registered on eMarylandMarketplace. 9 That's kind of a form -- I guess like a form that 10 we use. 11 DEBBY STANDIFORD: We're familiar with 12 it; we're just not registered in that way. 13 SANG KANG: Yeah. It's okay. 14 DEBBY STANDIFORD: Perfect. 15 SANG KANG: Anymore questions? 16 Closing Comments 17 HUBERT CHANG: I guess I just wanted 18 to make a comment about the deadline, just to 19 make sure. 20 If you go through all of this work, 21 then absolutely make sure that it is received in COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS37 1 hand, not one minute late. It's really a sad 2 thing when somebody brings a Proposal up and 3 submits it one minute, five minutes, ten minutes 4 late. And the Procurement Officer will always 5 come to the Attorney General and say, "Can we 6 please accept this?" And the answer's always 7 going to be "No." 8 So if you do mail it, mail it with a 9 tracking system so you can be sure we received it 10 and you get a receipt so that we're absolutely -- 11 everyone can be absolutely certain that your hard 12 work in writing up your Proposal wasn't done for 13 not. 14 SANG KANG: Anymore questions? 15 (No Response) 16 SANG KANG: That's it? No more 17 questions? 18 (No response) 19 SANG KANG: Okay. Thank you all for 20 attending the Pre-Proposal Conference. 21 Proposals are due January 21st at 3:00 COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"CSEA/AV/16-002-S - January 6, 2016 REQUEST FOR GRANT PROPOSALS38 1 p.m. Thank you. 2 (Conference concluded at 10:41 a.m.) 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"REQUEST FOR GRANT PROPOSALS 39 1 CERTIFICATE OF REPORTER 2 3 I, MERINDA EVANS, a certified court 4 recorder, do hereby certify that the foregoing 5 Pre-Proposal Conference was electronically 6 recorded by me and thereafter transcribed by a 7 certified transcriber. 8 As witness my hand this 19th day of 9 January, 2016. 10 11 12 ---------------------- MERINDA EVANS 13 14 15 16 17 18 19 20 21 PRE-PROPOSAL CONFERENCE CSEA Access and Visitation Program for Western MarylandREQUEST FOR GRANT PROPOSALS CSEA/AV/16-002-S January 6, 2016 $ $190,000 (1) 7:8 $190,443 (2) 7:8;24:17 A A1 (1) 20:6 abide (2) 16:11,15 able (2) 24:19;34:14 absolutely (3) 36:21;37:10,11 abuse (1) 11:15 accept (6) 11:2;19:17;26:6,8, 13;37:6 accepted (1) 23:8 accepting (1) 20:18 Access (9) 1:4;4:8,9;6:12,19; 27:2,4;33:7,11 achieving (1) 11:19 acknowledge (1) 20:15 across (1) 30:21 Act (1) 18:16 Action (1) 23:16 actions (1) 23:17 actual (1) 16:17 actually (6) 4:9;10:18;19:6; 21:1;26:13;36:7 add (2) 24:15,16 addenda (2) 8:20;20:15 additional (1) 10:9 address (3) 15:20;21:14;24:21 adequate (2) 31:16;32:13 administration (2) 29:8,10 administrative (2) 12:18;13:18 Adobe (1) 18:18advantageous (2) 28:8,9 advertise (1) 15:9 advertised (1) 35:16 Affidavit (2) 9:3,7 again (13) 6:8;10:6;12:1,19; 14:10,14,19;15:3; 16:4,8,15;17:1,8 against (1) 23:17 agency (3) 30:19,20;31:2 Agreement (2) 9:10;20:21 agreements (1) 12:14 agrees (1) 11:2 ahead (1) 30:14 Alleghany (1) 7:2 allocate (1) 22:9 allocation (1) 22:7 along (2) 16:6;17:12 always (2) 37:4,6 amendment (1) 8:18 amendments (3) 8:16,20;20:15 amount (2) 7:8;24:15 anger (1) 12:12 ANNE (11) 5:9,9;30:12,15,17, 17;31:6,8,11;34:14; 36:1 annual (2) 14:1,8 answer's (1) 37:6 Anymore (2) 36:15;37:14 applicant (14) 6:10;9:18;21:20; 22:1,6,14,16,19;23:3, 7,10;25:5;28:4,7 Applicants (3) 18:3,20;21:14 Applicant's (3) 8:12;25:3,14 application (1) 17:5 approach (2) 15:20;21:17 appropriate (2) 13:10,13 areas (1) 15:20 around (4) 4:19;7:16;30:13; 31:13 assessment (1) 11:12 assist (2) 11:13;12:10 assistance (2) 11:4;13:16 Association (2) 5:10,12 attached (1) 34:19 Attachment (6) 9:4,5,6,8;13:21; 24:8 Attachments (1) 23:20 attend (1) 14:7 attending (1) 37:20 Attorney (2) 6:3;37:5 audit (3) 14:1;32:10,11 audited (1) 31:14 Austin (2) 5:17,17 AV (3) 13:10;15:9;27:1 available (2) 4:16;23:9 award (5) 6:9,18,21;9:13;28:6 awarded (3) 7:5;33:18;34:17 awards (1) 34:15 B back (1) 7:14 Background (2) 10:5,12 Baltimore (1) 1:15 Barbara (2) 5:11,11 Basically (1) 33:5 basis (1) 14:13 begin (1) 4:18 beginning (1) 7:6 BERNICE (2) 5:21,21 best (1) 8:5 Bid (1) 9:3 both (3) 8:17;11:8;18:17 brings (1) 37:2 budget (4) 33:17,20;34:4,5 C calls (1) 14:9 can (17) 4:18,19;8:3;10:12; 19:15;22:11;24:20; 28:16;31:1,14;32:2, 10;33:10;34:12;37:5, 9,11 Capabilities (3) 22:15;25:6;26:21 Capability (2) 23:7;31:13 capital (1) 31:17 Carroll (5) 5:6,8;7:3;29:2; 32:17 case (5) 12:1,2,7;35:13,14 cases (2) 11:3;13:16 centers (1) 22:3 certain (1) 37:11 Certificate (1) 23:12 CHANG (12) 6:2,2;24:5;29:17; 30:3,8;31:19;32:4,8, 12;35:17;36:17 change (1) 13:4 charged (1) 13:15 check (2) 8:19;28:14 child (4) 10:11;11:15;15:12, 21 children (5) 10:9,16;11:3;13:16; 21:6 Circuit (1) 5:6 Claim (1) 20:6claimed (1) 20:9 clarity (2) 6:14,16 clients (1) 12:10 Closing (1) 36:16 collaborate (1) 15:18 collaborations (1) 15:11 collect (1) 15:2 column (1) 24:14 co-mingle (1) 14:3 comment (1) 36:18 Comments (1) 36:16 commonly (3) 23:8;32:19;33:7 community (2) 15:14;22:12 company (2) 4:15;23:18 complete (1) 23:20 completed (1) 23:5 compliance (2) 15:20;27:11 compliant (1) 10:11 comply (1) 26:1 comprehensive (2) 15:19;25:16 concise (1) 8:11 concluded (1) 38:2 concur (1) 26:1 conditions (3) 13:3;20:19,20 conduct (1) 11:12 CONFERENCE (9) 1:1;4:1,16;6:13;8:3, 4;14:9;37:20;38:2 confidential (2) 20:8,9 confidentiality (2) 12:4;20:7 Conflict (1) 9:7 consider (1) 13:12 contact (3) 7:9,12;17:19 Min-U-Script® COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"(1) $190,000 - contact PRE-PROPOSAL CONFERENCE CSEA Access and Visitation Program for Western MarylandREQUEST FOR GRANT PROPOSALS CSEA/AV/16-002-S January 6, 2016 contain (1) 18:8 Contents (2) 20:6,11 contract (1) 7:11 contracts (1) 23:2 copies (1) 18:9 copy (2) 23:11;32:11 cost (1) 22:7 costs (1) 34:10 counseling (1) 12:11 counties (2) 7:2,4 country! (1) 1:20 County (9) 5:6,8;29:2,5,19; 30:4;31:18;32:17; 35:3 couple (1) 19:7 COURT (3) 1:17;4:12;5:6 courts (1) 15:13 cover (1) 1:20 CP (1) 11:8 credit (1) 32:2 criteria (12) 19:21;20:2;24:4; 25:1,2,5,7,12;26:19, 20;27:8,9 crosswalk (2) 32:20;33:1 CSEA (6) 1:4;4:8,9;5:4,13; 6:18 CSEA/AV/16-002-S (1) 1:6 CSEA's (1) 6:9 current (1) 23:12 currently (1) 23:3 customer (2) 12:5;13:15 customers (4) 10:15;11:2;19:18; 21:5 customer's (1) 12:7D D&B (2) 32:1,4 DAPHNE (2) 5:15,15 data (1) 15:3 date (2) 8:6;19:2 dates (4) 14:20,20;16:4,6 days (3) 4:17;9:13;15:6 deadline (1) 36:18 Debbie (2) 5:17;29:1 Debby (26) 5:7,7;28:20;29:1, 11;30:1,6,10,14,16; 31:12,20;32:6,10,14; 33:16;34:2,5,11,18; 35:1,9,20;36:3,11,14 DEBORAH (1) 5:17 decide (1) 19:3 decides (1) 13:7 deliver (2) 18:21;19:3 delivery (1) 19:1 demonstrate (3) 26:3;27:3,7 demonstrating (1) 6:10 Department (5) 1:13;4:6;6:17,21; 15:11 departure (1) 12:7 describe (3) 19:17;21:15,19 description (5) 8:11;10:20;22:7; 33:13;34:8 descriptive (2) 26:11,16 designated (1) 11:5 designed (2) 12:10;15:19 detail (2) 12:19;21:16 detailed (1) 22:8 details (1) 11:9 determination (1) 28:10determined (2) 28:8;34:7 develop (1) 11:8 developing (2) 11:13,16 DHR (2) 5:1;8:16 different (1) 30:21 Director (1) 5:3 Disclosure (1) 9:8 division (2) 29:6;30:18 Dixon (2) 5:19,19 document (5) 9:11;22:8;32:21; 33:1;35:19 documentation (1) 17:11 documents (1) 24:19 domestic (2) 11:14;12:17 donation (1) 14:16 done (4) 7:20;25:19;31:4; 37:12 draft (1) 22:5 due (7) 8:6,7;9:13;14:20; 15:6;16:6;37:21 during (1) 27:17 duties (1) 33:9 E easier (1) 30:2 economically (1) 8:10 efforts (1) 15:10 Either (4) 13:3,5;17:11;18:20 electronic (3) 18:10,12,16 e-mail (4) 8:5,17;36:2,3 eMarketplace (2) 35:2,4 EMarylandMarketplace (3) 35:8,15;36:8 enclosed (1) 18:13 end (3) 15:6;17:17;27:13 Enforcement (1) 15:13 entitled (1) 4:8 Escalation (2) 17:4;22:5 ETCetera (1) 1:17 evaluate (2) 11:18;28:3 evaluated (2) 27:12,16 evaluation (5) 19:21;20:2;24:2,3; 25:1 event (1) 4:13 Everyone (2) 4:19;37:11 everyone's (1) 4:10 exactly (1) 26:10 example (1) 26:6 examples (1) 12:12 exceed (1) 26:4 EXCEL (2) 18:13;24:9 exception (1) 20:19 exceptions (2) 21:3,7 Executive (3) 21:2,4,9 existing (1) 15:18 expected (1) 11:21 expenditure (3) 13:20;14:13;17:9 expenses (1) 22:9 experience (4) 22:17,18;25:7;27:9 explain (1) 33:8 explanation (1) 25:19 F factors (3) 28:10,11,12 failure (1) 17:11 familiar (2) 35:12;36:11 family (3) 29:8,9;31:2far (1) 7:19 Federal (3) 9:6;15:2,4 feel (1) 6:15 fees (1) 13:15 few (1) 4:17 fields (1) 24:18 file (2) 12:6;24:9 fill (1) 24:20 filling (2) 24:10,12 final (1) 28:1 finalized (1) 34:17 finally (2) 13:14;15:5 financial (13) 14:2;15:5;18:6,12, 17;23:6,10;24:6,7; 28:2,12;31:13,14 fine (1) 31:4 first (1) 10:5 fiscal (2) 23:9;31:21 five (4) 9:13;18:9;23:5; 37:3 floor (1) 28:17 folks (1) 33:20 following (2) 7:2;13:2 form (2) 36:9,9 Format (7) 18:1,3,11,13,19; 19:9;23:19 Frederick (2) 5:12;7:3 free (1) 6:15 Funder (1) 15:4 Funding (2) 27:3,5 Funds (5) 9:6;10:17;13:20; 14:3,4 G Garrett (1) Min-U-Script® COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"(2) contain - Garrett PRE-PROPOSAL CONFERENCE CSEA Access and Visitation Program for Western MarylandREQUEST FOR GRANT PROPOSALS CSEA/AV/16-002-S January 6, 2016 7:3 General (4) 6:3;9:1,15;37:5 given (1) 28:1 giving (1) 19:4 goal (2) 10:7,14 goals (2) 11:19;13:3 Good (2) 4:4;26:17 Government (6) 5:8;29:2,6;31:18; 32:17;35:4 governments (1) 29:3 GRANT (28) 1:3;4:7;6:19;7:1,5, 7,15;9:13;10:7,15; 11:1;13:20;14:2,4; 15:4,7;16:1;20:18,21; 21:7;22:21;24:15; 28:6;29:5,7;30:20; 35:7;36:5 Grantee (5) 11:2;13:1;14:8; 15:9;35:3 Grantees (5) 11:21;12:9;14:7; 15:17;17:16 Grants (6) 5:4;17:15;23:2; 29:20;30:4,13 greater (1) 28:11 groups (2) 15:14,16 guess (4) 18:5;34:2;36:9,17 guys (5) 6:8,13;10:11;31:3,5 H hand (3) 18:20;19:3;37:1 hard (1) 37:11 Health (2) 5:9,12 Held (2) 1:11;27:18 high (1) 6:10 higher (2) 27:6;28:11 hire (1) 33:18 hope (1) 10:10 hoping (1) 6:12 hours (1) 12:16 Hubert (12) 6:2,2;24:5;29:17; 30:3,8;31:19;32:4,8, 12;35:17;36:17 Human (3) 1:13;4:6;6:18 I ID (1) 16:12 idea (3) 26:17;30:7,9 identify (6) 11:14;17:16,20; 21:5;22:2,20 II (2) 9:17,18 III (3) 10:2,3,4 illustrates (1) 25:16 impact (1) 11:16 implementation (1) 11:16 implementing (1) 12:10 important (6) 19:14,21;21:12; 25:10,20;26:18 INC (1) 1:17 include (14) 12:15;14:15;21:19; 22:4,6,16;23:7,10,11, 13,16;25:21;26:4; 32:1 included (1) 20:10 including (2) 22:2;25:18 incorrect (1) 35:5 industry (1) 32:19 Information (12) 9:1,16;10:12;15:14; 16:14;18:16;20:8,8; 22:8,16;33:21;34:6 informative (1) 6:13 initiatives (1) 15:18 in-kind (2) 14:16;24:13 insurance (2) 16:21;23:12 integrity (1) 23:9intends (2) 6:18,21 intentions (2) 6:9,9 Interest (1) 9:7 Introductions (2) 4:3,18 Invoicing (2) 17:7,14 involvement (1) 15:15 involving (2) 11:3;13:16 items (2) 16:5;27:7 IV (2) 18:1,2 IV-D (5) 10:17;11:4;13:17; 27:3,5 J January (5) 1:8;8:7;19:2,6; 37:21 Jeffries (2) 5:21,21 job (5) 1:20;32:18;33:9,13; 34:8 jump (1) 30:15 K KANG (28) 4:4,5,21;6:4,17;9:2, 19;18:2;24:3,7;28:21; 29:9,13;32:15;33:4; 34:1,4,9,16,21;35:8, 13;36:7,13,15;37:14, 16,19 keep (1) 12:6 kind (10) 7:16;16:3;19:4,16, 19,20;25:10;26:5,9; 36:9 kinds (2) 31:17;32:2 known (1) 33:7 L last (2) 31:20;32:11 late (2) 37:1,4 later (2) 4:17;20:1law (2) 29:8,9 lawsuits (1) 30:7 least (3) 12:6;13:2;22:12 Legal (2) 23:15,17 Letter (10) 11:6,7;12:3;13:12; 20:12,13,14,17;21:1; 22:13 Letters (2) 10:20;22:11 liaison (1) 17:18 limit (1) 12:16 limited (1) 25:21 lines (1) 32:2 link (1) 16:17 list (5) 19:16;23:1,1,13; 29:4 listed (10) 11:6,10;12:2;13:11; 14:20,21;16:2;17:2,9; 19:2 local (3) 15:11,12;29:3 located (1) 6:19 location (1) 12:14 locations (3) 12:19;13:10;22:2 locked (1) 24:19 longer (2) 13:5,7 longevity (2) 27:1,4 look (1) 28:2 looking (4) 25:14;26:5,7;33:6 lot (2) 30:2;34:6 lower (1) 26:2 M mail (4) 18:20;19:1;37:8,8 main (1) 17:19 maintain (1) 11:21 maintained (1) 12:5 makes (1) 31:8 making (1) 28:9 management (2) 7:15;12:12 Manager (7) 5:14;7:13;14:10; 15:1;17:16,18,19 March (1) 7:7 Maryland (7) 1:5,12,15,18;4:10; 6:20;23:2 mastery (1) 25:18 match (2) 14:16;24:13 matter (1) 25:18 May (4) 5:11,11;18:20; 27:17 maybe (1) 34:11 MBE (1) 34:19 McCray (2) 5:15,15 mean (8) 24:11;30:15,19; 31:5,14;34:1;35:3,10 Measures (2) 26:14,16 mechanism (1) 10:8 meet (2) 8:12;26:4 meeting (1) 14:8 Mental (2) 5:9,12 mention (1) 24:6 met (1) 13:4 method (1) 23:8 methodology (2) 21:19;22:7 might (2) 27:21;35:5 minimum (7) 9:16,18,19;11:14; 12:1;13:11;21:10 minute (2) 37:1,3 minutes (3) 19:7;37:3,3 misread (1) 34:11 modify (1) Min-U-Script® COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"(3) General - modify PRE-PROPOSAL CONFERENCE CSEA Access and Visitation Program for Western MarylandREQUEST FOR GRANT PROPOSALS CSEA/AV/16-002-S January 6, 2016 11:9 money (1) 24:12 monitoring (1) 16:1 month (2) 14:15,19 monthly (4) 14:12,18;17:9,14 months (1) 7:6 more (6) 10:10;12:19;15:19; 31:6,8;37:16 morning (1) 4:4 most (3) 21:12;26:18;28:8 move (2) 9:16;10:18 much (3) 16:10;24:12;26:12 multiple (1) 22:11 must (6) 11:10,12,18;12:6, 14;32:20 myself (1) 7:10 N name (4) 4:4,14,20;24:21 names (2) 33:19;34:12 Narrative (2) 34:4,6 NCP (1) 11:8 NCPs (1) 10:8 NCPs' (1) 15:20 necessary (1) 8:15 need (9) 6:16;9:3,5,11; 16:12;18:16;22:4; 30:3;31:15 needed (3) 13:5,7;35:7 needs (1) 9:9 neglect (1) 11:15 neutral (1) 11:7 Nix (4) 5:13,13;7:13;14:11 Nondisclosure (1) 9:10 note (6) 14:3;17:5;20:21; 21:2,7;22:1 noted (1) 20:10 noting (1) 20:7 NTs (1) 12:6 number (7) 20:1;21:5;22:20; 25:2,5,7,11 numbering (1) 19:11 numbers (2) 24:20;27:13 O obligations (2) 15:21;16:1 occur (1) 13:3 offering (2) 24:16;26:18 Office (2) 6:3;15:12 Officer (5) 5:1;7:11;28:5; 35:10;37:4 off-site (1) 12:19 one (11) 6:21;13:2;18:5,7,8; 20:1;22:10,12;29:16; 37:1,3 ones (1) 14:5 ongoing (1) 15:10 only (3) 29:18;32:8;35:11 open (2) 28:2,17 opening (2) 6:5,6 operation (1) 12:16 operational (1) 12:15 opportunity (3) 7:20;10:15;14:4 option (1) 27:18 oral (2) 27:17,18 order (1) 36:5 organization (3) 4:14,20;9:14 organize (1) 25:10 organized (1) 19:15original (3) 18:8,14;35:21 originally (1) 36:4 out (5) 10:7;12:4;16:21; 17:3,10 outcome (1) 15:3 outlined (1) 11:19 outlines (1) 14:14 outreach (2) 15:8,10 outstanding (1) 23:17 over (1) 19:6 overall (3) 21:17;28:5;29:6 oversees (1) 5:3 own (1) 10:13 P package (1) 18:5 Page (12) 11:11;12:3;13:11; 14:21;16:2;17:2;20:5, 11;31:19,21;32:18; 34:2 parent (1) 13:5 parenting (8) 10:9;11:9,10,13,17, 20;12:11;13:4 parents (3) 10:16;11:18;21:6 part (2) 11:1;21:13 participants (2) 10:16;13:8 participate (1) 14:8 particular (2) 13:8;29:19 partner (1) 22:12 past (3) 22:16;23:5;31:4 payment (1) 17:13 PDF (1) 18:18 percent (1) 14:16 Perfect (1) 36:14 performing (1) 23:3 person (2) 17:17,20 personnel (1) 24:13 place (1) 7:12 Plan (8) 11:10,13,17,20; 12:11;13:4;21:18; 25:4 planning (1) 33:18 Plans (3) 11:9;21:17;26:4 please (11) 4:13;14:3;17:5; 19:10;21:7;22:1;23:1, 11,13;24:17;37:6 pm (4) 8:8;19:3,6;38:1 point (6) 7:9;10:7;12:4; 16:21;17:3,10 policies (2) 12:18;16:11 policy (2) 16:16,17 poor's (2) 32:1,5 possible (3) 8:1;19:18;26:12 post (4) 8:16;35:3,4,11 Postal (1) 18:21 Powel (6) 5:5,5;32:16,16; 33:12,15 prefer (2) 25:14;26:21 premises (1) 16:10 prepared (1) 8:10 PRE-PROPOSAL (3) 1:1;4:1;37:20 present (1) 10:1 presentation (1) 28:13 presentations (2) 27:17,19 presenting (1) 7:21 pretty (2) 16:8,9 prior (1) 15:15 Problem (2) 17:4;22:5 Procedure (4) 17:4;22:5;24:2,4procedures (4) 12:15,18;16:11; 21:16 proceed (1) 19:19 Process (1) 27:15 processes (1) 21:16 Procurement (9) 4:21;5:16,18,20; 6:1;7:11;28:5;35:10; 37:4 Program (17) 1:4;4:9;5:13;6:19; 7:2;10:13,15,19;12:8; 13:6,10;14:19;15:3; 26:12,17;31:1,6 Programs (6) 4:8;6:11;12:13; 15:19;30:18,21 progress (2) 11:19;14:18 project (6) 7:13;14:10;15:1; 17:15,17,18 Projects (2) 5:3;22:17 Proposal (33) 8:6,12;9:3,9,12,20; 14:1;15:16;17:20; 18:1,3,5,6,11,12;19:4, 9,11;20:14;21:13; 23:8,19,21;24:6,8; 25:2,11;27:12;28:7,9; 29:18;37:2,12 PROPOSALS (19) 1:3;4:7;8:7,9;18:4, 14,18,21;19:15;20:3; 25:21;26:2;27:3,6,16, 19,21;28:2;37:21 proposed (5) 21:5,16;22:19,21; 25:8 proposes (1) 22:3 protocols (1) 12:17 prove (1) 23:8 provide (13) 8:10;10:8;11:7; 12:9,13;13:1,9;15:14, 19;22:4;32:20;33:8; 34:7 provided (2) 12:20;13:21 providing (6) 6:11;21:17,20;27:1, 1,4 public (2) 15:10;18:15 Purpose (2) Min-U-Script® COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"(4) money - Purpose PRE-PROPOSAL CONFERENCE CSEA Access and Visitation Program for Western MarylandREQUEST FOR GRANT PROPOSALS CSEA/AV/16-002-S January 6, 2016 10:5;20:13 purposes (1) 7:10 put (1) 7:12 Q qualification (1) 25:8 qualifications (9) 9:17,18,20;21:11; 22:15,19;25:6;26:20; 27:10 quality (1) 6:10 quarterly (2) 14:9;15:2 R rank (1) 20:2 ranked (4) 27:12,16;28:1,3 ranking (3) 26:2;27:6;28:5 ratings (2) 32:1,5 read (8) 10:6,12;16:2,9,18; 17:1;19:16;25:13 really (3) 10:14;29:17;37:1 reason (1) 25:9 receipt (3) 13:19;19:5;37:10 receive (11) 10:8,16;11:3;13:16; 26:2;27:6;28:4,10,11; 35:6;36:5 received (2) 36:21;37:9 recipients (2) 27:2,5 recommend (1) 28:6 recommended (1) 9:12 record (3) 4:15;12:2,5 records (2) 12:1,7 refer (1) 29:15 reference (4) 19:11;20:10;32:20; 33:1 referral (1) 11:6 referrals (4) 11:2;19:18;26:7,13referring (1) 32:9 reflected (1) 35:18 region (3) 6:11;11:5,5 registered (4) 35:7;36:6,8,12 reiterate (1) 10:13 related (2) 15:15;29:21 relates (1) 33:11 relation (1) 15:10 relationship (1) 15:15 remains (1) 8:19 remarks (2) 6:5,6 report (5) 13:19;14:5,14,18; 17:12 REPORTERS (2) 1:17;4:12 Reporting (2) 14:12;16:4 reports (1) 17:9 REQUEST (7) 1:3;4:7;18:10,15, 16;19:16;23:15 requests (1) 13:6 required (5) 12:2;17:8;21:18,21; 23:21 requirement (6) 16:21;21:15;35:2,6, 12,18 requirements (16) 8:12;13:18;14:12; 15:8;16:4,7;20:3; 21:8;25:4,13,15,17; 26:1,4;29:4;34:19 reside (1) 11:4 Resources (3) 1:13;4:6;6:18 respond (2) 20:3;33:3 responding (1) 19:12 response (7) 19:20;25:3,3,12,15; 37:15,18 responses (3) 19:10;20:16;25:21 responsibility (1) 8:19 responsible (4) 7:14;16:5;28:7; 29:7 rest (2) 16:20;30:4 restate (1) 26:8 result (2) 7:1;17:12 resulting (1) 13:4 review (4) 16:18;27:17,19; 28:1 revise (1) 8:15 Revisions (1) 8:14 RFGP (17) 6:5;7:1,16;8:13,14, 15;9:21;19:12;20:4, 18,20;21:8;25:4,15; 26:8;28:14,18 right (5) 7:13;24:11;30:1,6; 33:14 Ron (1) 5:13 RONALD (3) 5:13;7:13;14:11 Room (3) 1:14;4:19;19:1 rules (1) 19:8 run (1) 30:20 S sad (1) 37:1 safeguards (2) 13:11,13 salaries (2) 34:9,12 same (6) 16:3,14;27:14;30:7, 7,8 SANG (28) 4:4,5,21;6:4,17;9:2, 19;18:2;24:3,7;28:21; 29:9,13;32:15;33:4; 34:1,4,9,16,21;35:8, 13;36:7,13,15;37:14, 16,19 Saratoga (1) 1:14 satellite (2) 12:14;22:2 saying (1) 8:18 scheduled (1) 14:9 Scope (4) 10:2,3;19:13;21:14 sealed (1) 18:7 second (3) 24:14;26:20;27:8 Section (26) 7:18;8:9;9:1,2,17, 18;10:2,3,4,5,19; 11:11;12:20,21; 13:14;17:7,15;18:1,2; 21:15;24:2,3;25:2,13; 26:15;27:11 sections (2) 7:21;19:12 security (6) 12:17;13:10;16:7; 26:14,16;34:10 Selection (3) 24:2,4;27:15 self-explanatory (1) 16:8 send (3) 8:3,17;9:20 sense (2) 29:19;31:8 sent (3) 8:3;9:9,11 separate (2) 18:4;24:9 separately (1) 18:7 Sequence (1) 27:15 serve (2) 17:17,19 served (1) 21:6 service (1) 15:2 services (20) 6:12;12:9,13;13:2, 5,6,7;15:9,12;21:18, 21;22:4,17;23:4,4; 27:1,2,5;31:2;33:7 setting (1) 11:8 seven (1) 7:6 shall (13) 12:5;13:15;18:3,7, 8;21:5,14;22:1,6,16, 20;23:7,10 share (1) 6:15 sign (1) 24:18 signed (1) 4:11 similar (1) 22:17 simply (2) 8:10;13:20 skipping (1) 7:16 Social (2) 15:12;34:10 socials (1) 33:19 sole (1) 7:9 solely (1) 14:6 solicitation (3) 7:10;34:20;36:4 somebody (1) 37:2 someone (1) 33:19 sorry (3) 12:20;19:7;34:13 sort (1) 25:20 Soule (11) 5:9,9;30:12,15,17, 17;31:6,8,11;34:14; 36:1 sources (1) 11:6 Special (1) 5:3 specific (7) 21:19;29:18;30:19; 31:6;33:21;34:6,19 specify (1) 12:15 spent (2) 14:6,14 staff (5) 22:9,19,20;25:8; 27:10 standard (2) 32:1,4 standards (2) 16:16;32:20 STANDIFORD (27) 5:7,8;28:20;29:1,1, 11;30:1,6,10,14,16; 31:12,20;32:6,10,14; 33:16;34:2,5,11,18; 35:1,9,20;36:3,11,14 State (17) 1:12;4:14;7:9,12; 14:10;15:1;16:10,11, 16;17:18;20:18;23:2; 25:14;28:8;29:5; 30:13,20 statement (1) 14:2 statements (3) 15:6;23:10;31:15 stick (1) 31:1 straightforward (1) 8:11 Street (1) 1:14 Min-U-Script® COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"(5) purposes - Street PRE-PROPOSAL CONFERENCE CSEA Access and Visitation Program for Western MarylandREQUEST FOR GRANT PROPOSALS CSEA/AV/16-002-S January 6, 2016 stress (1) 10:14 subcontractors (1) 23:14 subject (1) 25:18 submit (13) 9:3,5;14:1,13,17; 15:4;17:5,8,11,14; 18:3;22:18;31:14 submits (2) 28:7;37:3 submitted (2) 15:1;31:5 Summary (5) 21:2,4,4,9;23:16 supervised (2) 12:11;31:1 support (6) 10:11;15:13,21; 22:11,13;31:2 supposed (2) 21:2;23:20 sure (13) 15:14;17:13,20; 19:10;24:17;26:15; 28:15,21;33:4;34:16; 36:19,21;37:9 system (1) 37:9 T Tab (16) 20:5,6,12;21:3,10, 12,12;22:10,14,14,18; 23:1,6,11,13,15 Table (2) 20:5,11 talk (1) 32:18 talked (1) 35:9 talking (1) 4:7 tasks (1) 33:9 Taylor (11) 5:2,2;6:7;10:4; 29:15;31:3,7,10;33:2, 5,14 Technical (12) 15:16;18:5,11,17; 19:9,11;21:13;25:3; 27:15,21;28:10,11 techniques (1) 21:20 Technology (1) 16:15 telling (1) 36:4 tells (1) 14:18ten (1) 37:3 termination (1) 13:6 terminology (1) 35:5 terms (2) 20:18,20 third (2) 27:9;31:12 thought (2) 35:6;36:1 three (2) 7:6;12:6 till (1) 13:2 times (2) 14:20;16:13 Title (10) 10:17;11:4;13:17; 20:5,10;27:3,5;33:6,8, 13 titles (2) 32:19;34:12 today (1) 8:1 total (2) 7:7;24:16 toward (1) 11:19 track (1) 13:19 tracking (1) 37:9 transcribing (1) 4:12 transcript (1) 4:15 transmit (1) 20:14 Transmittal (4) 20:12,13,17;21:1 treating (1) 29:3 try (1) 8:17 turn (1) 19:13 two (1) 34:15 types (1) 22:20 Tywanna (14) 5:2,2;6:4,7;10:1,4; 29:14,15;31:3,7,10; 33:2,5,14 U unbound (1) 18:8 under (10) 11:4;13:12,17; 22:18,21;23:1,6,11, 15;30:5 Unit (3) 5:4;29:20,21 up (7) 9:14;24:15,16,20; 27:13;37:2,12 updated (1) 16:17 use (2) 14:2;36:10 used (3) 21:20;22:21;32:19 using (3) 24:12;32:18;33:6 usually (1) 35:13 V variety (1) 30:21 vendor (2) 35:11;36:6 verbatim (3) 10:6;16:9;17:1 version (3) 18:10,12,17 via (1) 12:13 violence (2) 11:15;12:17 visible (1) 16:12 visit (1) 31:1 Visitation (11) 1:4;4:8,9;6:12,19; 12:12;22:3;27:2,4; 33:7,11 volume (1) 18:8 volumes (1) 18:4 W wants (1) 34:6 Washington (2) 1:18;7:3 way (3) 8:5;31:9;36:12 Wayne (2) 5:19,19 website (4) 4:17;8:16,20;24:10 Wednesday (1) 1:8 weight (1) 28:12 Welcome (3) 4:3,5;6:8Welliver (6) 5:5,5;32:16,16; 33:12,15 West (1) 1:14 Western (5) 1:5;4:10;6:11,20; 11:5 what's (2) 12:1;14:18 wide (3) 30:19,21;31:2 withheld (1) 17:13 won (1) 34:15 WORD (2) 18:11,13 Work (15) 10:2,3;19:13;21:14, 18;25:4,15,17,19,21; 26:3;29:7;30:4;36:20; 37:12 working (1) 31:17 writing (2) 8:2;37:12 written (1) 12:14 Y year (3) 15:7;24:14;31:21 years (3) 7:6;12:6;23:5 1 1 (3) 9:2;25:2,11 1.10 (1) 8:9 1.7 (1) 7:18 10 (1) 14:16 10:00 (2) 1:9;4:2 10:41 (1) 38:2 104 (1) 1:14 14 (1) 30:20 18 (2) 11:11;12:3 1-800-947-DEPO (1) 1:21 19 (1) 13:11 190,000 (1) 24:171st (1) 7:7 2 2 (1) 25:5 20 (1) 14:21 2016 (3) 1:8;7:7;8:7 202 (1) 1:19 21 (1) 16:2 21st (4) 8:7;19:2,6;37:21 22 (1) 17:2 29 (1) 32:18 3 3 (1) 25:7 3.1 (1) 10:5 3.2 (1) 21:15 3.2.1A (4) 19:14,17;26:6,10 3.2.1B (1) 19:20 3.21 (1) 10:19 3.4 (1) 16:21 3.5 (1) 17:3 3.6 (1) 17:7 3.7 (1) 17:15 3:00 (4) 8:7;19:3,5;37:21 30 (2) 15:6;31:21 311 (1) 1:14 4 4.4.2.10 (1) 31:21 410 (1) 1:19 5 5.2 (2) 25:2,13 5.3 (1) Min-U-Script® COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"(6) stress - 5.3 PRE-PROPOSAL CONFERENCE CSEA Access and Visitation Program for Western MarylandREQUEST FOR GRANT PROPOSALS CSEA/AV/16-002-S January 6, 2016 27:11 57 (1) 34:2 6 6 (1) 1:8 628-DEPO (1) 1:19 653-1115 (1) 1:19 Min-U-Script® COURT REPORTERS, ETCetera, INC. "We'll cover your job ANYWHERE in the country!"(7) 57 - 653-1115