IFB 127

INVITATION TO BID (IFB) Small Procurement Solicitation WASHINGTON COUNTY DEPARTMENT OF SOCIAL SERVICES Uniformed Unarmed Guard Services WASH/ADMIN/14 -100-S AMENDMENT NO. 1 August 27, 2013 Dear Prospective Bidder s: This amendment is being issued to ame nd certain information in the above -named IFB. All information contained herein is binding on all Bidders who respond to this IFB. Specific parts of the IFB have been amended. The changes are listed below. New language has been double underlined and ma rked in bold (i.e. word ), and language that has been deleted has been marked with a strikethrough (i.e. word ). 1. Revise Section 1, SUMMARY STATEMENT as follows: The Washington County Department of Social Services (WCDSS) intends award one (1) Contract for the purpose of providing quality uniformed, unarmed security guard services to the WCDSS facility located at 122 North Potomac Street, Hagerstown, MD 21740. The WCDSS facility is a four story building, 54,000 square feet with one adjacent parking lot and one parking lot approximately 1 ½ blocks away. The Contract will be for a four (4) month period, beginning, September 1, 2013 and ending December 31, 2013 three (3) month period, beginning September 1, 2013 and ending November 30, 2013. NOTE : This will be a small procurement (Category III). The Contract resulting from this procurement cannot exceed $25,000. 2. Revise Section 11, CONTRACT TERM AND DELIVERABLES as follows: The Contractor shall provide uniformed unarmed guard services for a period of (4) fo ur months, beginning September 1, 2013 and ending December 31, 2013 three (3) month s, beginning September 1, 2013 and ending November 30, 2013. This will be a small procurement, category III contract that cannot exceed $25,000. 3. Revise Section 13, SUBMISSI ON INFORMATION as follows: The original, to be so identified, and three (3) copies of each Bid must be received by the Procurement Officer by August 27, 2013 at 3:00pm August 28, 2013 at 12:00 noon in order to be considered. Requests for extension of this date or time shall not be granted. Vendors mailing Bids should allow sufficient mail delivery time to insure timely receipt by the Procurement Officer. Bids or unsolicited modifications to Bids arriving after the closing time and date will not be consid ered, except under the conditions identified in COMAR 21.05.02.10 B and 21.05.03.02 F. Oral, electronic mail, and facsimile Bids will not be accepted. Bids/Proposals are to be delivered to: Joni Spickler -Procurement Officer Washington County Departme nt of Social Services 122 North Potomac Street Hagerstown, Md. 21740 Telephone: 240 -420-2518 Fax: 240 -420-2125 Email address: joni.spickler@maryland.gov Inquiries must be directed to the Department at the above telephone number and address. Bid/Proposal Submission shall include: A. Attachment A . Bid Form B. A copy of the guard license for the State of Maryland; TITLE 19, Subtitle 4 of the Maryland Code Annotated Business Occupation & Profession Article. (See Section 4) C. A statement that the bidder possesses the minimum three (3) years of successful experience providing services of comparable type, scope, complexity and magnitude of services described in the solicitation (See Section 4). D. At least three (3), and n o more than five (5) references (See Section 4). NOTE: A site visit will not be conducted for this procurement. For more site information, contact Bruce Massey at (240) 420 -2510. 4. Revise Attachment A - Bid Form , Section 4 as follows : (4) SOLICITATION N0: WASHI/ADMIN/14 -100-S WASH/ADMIN/14 -100-S 5. Revise Attachment A - Bid Form, Section 7 as follows: (7) TOTAL BID* : $________________________________________ _____ The Base Bid shall be the TOTAL FOUR (4) MONTH THREE (3) MONTH PRICE for providing uniformed guard services as detailed in these specifications and calculated as follows: Line 0 001 - $__________ X 696 = $_____ ____ Hourly Billing Rate Estimated Hours Base Bid Line 0002 - $__________ X 348 = $_________ Hourly Billing Rate Estimated Hours Base Bid Line 0003 - $__________ X 348 = $_________ Hourly Billing Rate Estimated Hours Base Bi d If the bidder fails to bid on all lines, the Procurement Officer shall deem the bid non - responsive. The estimated hours listed are for evaluation purposes only and may be revised based on fund availability. *The Evaluated Base Bid shall be the total b id price of lines 0001, 0002, and 0003. Should you require clarification of the information provided in this Amendment , please contact me by email at joni.spickler@maryland.gov or by phone at (240) 420 -2518 . By: Joni Spickler Procurement Officer Issued: August 27, 2013