Spring 2024 Newsletter
Federal opportunity from Iowa State University Procurement. Place of performance: IA.
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News Have you purchased or are you looking to buy a drone? A Federal Law has been enacted (and will soon be in effect) that impacts purchasing and utilizing unmanned aircraft systems/drones. Continue reading → Doing research (or looking to have individuals perform services) in other countries? Here’s what you need to know BEFORE you start your project! Continue reading → Help Procurement Services identify areas for potential improvement and collaboration! Take the Procurement Services Customer Satisfaction Survey by May 16th! Continue reading → 2024 Travel and Event Services Showcase was a success! We had over 150 individuals attend the 2 nd Annual Travel and Event Services Showcase and are looking to expand the event next year! Continue reading → Procurement Services Displaced by Extensive Water Damage in ASB Like other departments and units with offices in the Administrative Services Building (ASB), Procurement Services was displaced by the extensive water damage that occurred in mid-January, and staff are currently working remotely. Continue reading → Card Services News Updates to Procurement Services Gift Card Program There have been many updates made to the Procurement Services Gift Card program since our last newsletter, including moving eGift Cards to cyBUY, changes to the Research Participant Receipt and Property Receipt Form, and an additional column to indicate whether or not the recipient is an Iowa State Employee has been added to the order template. Continue reading → Tax Exemption Reminders and Updates for Cardholders We understand that how you obtain tax exemption from suppliers can vary by supplier, and lately, even the suppliers you have worked with or ordered from before have changed their tax exemption processes! Continue reading → Preparing for Fiscal Year End? Fiscal Year-End Dates for P-Card and T&H Card Transactions As you begin to make and think about purchases for the rest of the semester and this summer, please keep supplier and bank processing times in mind. Continue reading → cyBUY Corner Preparing for Fiscal Year End? Fiscal Year-End Dates for cyBUY Transactions As you begin to make and think about purchases for the rest of the semester and this summer, please keep lead and processing times in mind. Continue reading → Procurement Spotlight Spotlighting Recent Successes: Saving Money on Equipment and Service Contracts with Remi Iowa State University has a contract with Remi that is helping several of our labs continue to safely and effectively utilize equipment, and save money on their service agreements, including those items that have outlasted the warranty or service agreement with the original equipment manufacturer! Continue reading → Staff Spotlight Our Staff Spotlight is on Becky Rogers and Carole Gill! Continue reading → ← Newsletter Archives Don't miss out on future newsletters and procurement news! Sign up for our mailing list by clicking here. Upcoming Opportunities: May 2 - cyBUY Amazon Business Registration May 14 - cyBUY Amazon Business Registration May 15 - Purchasing Card (P-Card) Orientation May 22 - Travel and Hospitality (T&H) Card Orientation June 4 - cyBUY Amazon Business Registration June 5 - Travel and Hospitality (T&H) Card Orientation June 6 - Purchasing Card (P-Card) Orientation June 18 - Travel and Hospitality (T&H) Card Orientation June 25 - Purchasing Card (P-Card) Orientation Register through Workday Learning
News Have you purchased or are you looking to buy a drone? A Federal Law has been enacted (and will soon be in effect) that impacts purchasing and utilizing unmanned aircraft systems/drones. Continue reading → Doing research (or looking to have individuals perform services) in other countries? Here’s what you need to know BEFORE you start your project! Continue reading → Help Procurement Services identify areas for potential improvement and collaboration! Take the Procurement Services Customer Satisfaction Survey by May 16th! Continue reading → 2024 Travel and Event Services Showcase was a success! We had over 150 individuals attend the 2 nd Annual Travel and Event Services Showcase and are looking to expand the event next year! Continue reading → Procurement Services Displaced by Extensive Water Damage in ASB Like other departments and units with offices in the Administrative Services Building (ASB), Procurement Services was displaced by the extensive water damage that occurred in mid-January, and staff are currently working remotely. Continue reading → Card Services News Updates to Procurement Services Gift Card Program There have been many updates made to the Procurement Services Gift Card program since our last newsletter, including moving eGift Cards to cyBUY, changes to the Research Participant Receipt and Property Receipt Form, and an additional column to indicate whether or not the recipient is an Iowa State Employee has been added to the order template. Continue reading → Tax Exemption Reminders and Updates for Cardholders We understand that how you obtain tax exemption from suppliers can vary by supplier, and lately, even the suppliers you have worked with or ordered from before have changed their tax exemption processes! Continue reading → Preparing for Fiscal Year End? Fiscal Year-End Dates for P-Card and T&H Card Transactions As you begin to make and think about purchases for the rest of the semester and this summer, please keep supplier and bank processing times in mind. Continue reading → cyBUY Corner Preparing for Fiscal Year End? Fiscal Year-End Dates for cyBUY Transactions As you begin to make and think about purchases for the rest of the semester and this summer, please keep lead and processing times in mind. Continue reading → Procurement Spotlight Spotlighting Recent Successes: Saving Money on Equipment and Service Contracts with Remi Iowa State University has a contract with Remi that is helping several of our labs continue to safely and effectively utilize equipment, and save money on their service agreements, including those items that have outlasted the warranty or service agreement with the original equipment manufacturer! Continue reading → Staff Spotlight Our Staff Spotlight is on Becky Rogers and Carole Gill! Continue reading → ← Newsletter Archives Don't miss out on future newsletters and procurement news! Sign up for our mailing list by clicking here. Upcoming Opportunities: May 2 - cyBUY Amazon Business Registration May 14 - cyBUY Amazon Business Registration May 15 - Purchasing Card (P-Card) Orientation May 22 - Travel and Hospitality (T&H) Card Orientation June 4 - cyBUY Amazon Business Registration June 5 - Travel and Hospitality (T&H) Card Orientation June 6 - Purchasing Card (P-Card) Orientation June 18 - Travel and Hospitality (T&H) Card Orientation June 25 - Purchasing Card (P-Card) Orientation Register through Workday Learning
News Have you purchased or are you looking to buy a drone? A Federal Law has been enacted (and will soon be in effect) that impacts purchasing and utilizing unmanned aircraft systems/drones. Continue reading → Doing research (or looking to have individuals perform services) in other countries? Here’s what you need to know BEFORE you start your project! Continue reading → Help Procurement Services identify areas for potential improvement and collaboration! Take the Procurement Services Customer Satisfaction Survey by May 16th! Continue reading → 2024 Travel and Event Services Showcase was a success! We had over 150 individuals attend the 2 nd Annual Travel and Event Services Showcase and are looking to expand the event next year! Continue reading → Procurement Services Displaced by Extensive Water Damage in ASB Like other departments and units with offices in the Administrative Services Building (ASB), Procurement Services was displaced by the extensive water damage that occurred in mid-January, and staff are currently working remotely. Continue reading → Card Services News Updates to Procurement Services Gift Card Program There have been many updates made to the Procurement Services Gift Card program since our last newsletter, including moving eGift Cards to cyBUY, changes to the Research Participant Receipt and Property Receipt Form, and an additional column to indicate whether or not the recipient is an Iowa State Employee has been added to the order template. Continue reading → Tax Exemption Reminders and Updates for Cardholders We understand that how you obtain tax exemption from suppliers can vary by supplier, and lately, even the suppliers you have worked with or ordered from before have changed their tax exemption processes! Continue reading → Preparing for Fiscal Year End? Fiscal Year-End Dates for P-Card and T&H Card Transactions As you begin to make and think about purchases for the rest of the semester and this summer, please keep supplier and bank processing times in mind. Continue reading → cyBUY Corner Preparing for Fiscal Year End? Fiscal Year-End Dates for cyBUY Transactions As you begin to make and think about purchases for the rest of the semester and this summer, please keep lead and processing times in mind. Continue reading → Procurement Spotlight Spotlighting Recent Successes: Saving Money on Equipment and Service Contracts with Remi Iowa State University has a contract with Remi that is helping several of our labs continue to safely and effectively utilize equipment, and save money on their service agreements, including those items that have outlasted the warranty or service agreement with the original equipment manufacturer! Continue reading → Staff Spotlight Our Staff Spotlight is on Becky Rogers and Carole Gill! Continue reading → ← Newsletter Archives
News Have you purchased or are you looking to buy a drone? A Federal Law has been enacted (and will soon be in effect) that impacts purchasing and utilizing unmanned aircraft systems/drones. Continue reading → Doing research (or looking to have individuals perform services) in other countries? Here’s what you need to know BEFORE you start your project! Continue reading → Help Procurement Services identify areas for potential improvement and collaboration! Take the Procurement Services Customer Satisfaction Survey by May 16th! Continue reading → 2024 Travel and Event Services Showcase was a success! We had over 150 individuals attend the 2 nd Annual Travel and Event Services Showcase and are looking to expand the event next year! Continue reading → Procurement Services Displaced by Extensive Water Damage in ASB Like other departments and units with offices in the Administrative Services Building (ASB), Procurement Services was displaced by the extensive water damage that occurred in mid-January, and staff are currently working remotely. Continue reading → Card Services News Updates to Procurement Services Gift Card Program There have been many updates made to the Procurement Services Gift Card program since our last newsletter, including moving eGift Cards to cyBUY, changes to the Research Participant Receipt and Property Receipt Form, and an additional column to indicate whether or not the recipient is an Iowa State Employee has been added to the order template. Continue reading → Tax Exemption Reminders and Updates for Cardholders We understand that how you obtain tax exemption from suppliers can vary by supplier, and lately, even the suppliers you have worked with or ordered from before have changed their tax exemption processes! Continue reading → Preparing for Fiscal Year End? Fiscal Year-End Dates for P-Card and T&H Card Transactions As you begin to make and think about purchases for the rest of the semester and this summer, please keep supplier and bank processing times in mind. Continue reading → cyBUY Corner Preparing for Fiscal Year End? Fiscal Year-End Dates for cyBUY Transactions As you begin to make and think about purchases for the rest of the semester and this summer, please keep lead and processing times in mind. Continue reading → Procurement Spotlight S
Files
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BidPulsar Analysis
A practical, capture-style breakdown of fit, requirements, risks, and next steps.
This notice titled “Spring 2024 Newsletter” is published by Iowa State University Procurement and reads like an informational Procurement Services newsletter rather than a solicitation. The content highlights policy/process updates (e.g., a federal law impacting drone purchasing/usage, changes to the Gift Card program including moving eGift Cards to cyBUY, and fiscal year-end dates for card and cyBUY transactions) and upcoming internal training/registration events (e.g., cyBUY Amazon Business Registration, P-Card Orientation, T&H Card Orientation). The only explicit date in the text is a request to take a Procurement Services Customer Satisfaction Survey by May 16th. Attachments appear to be internal forms/tools (e.g., CardTransactionLog.xls, Purchasing Equipment fillable form, Sole Source Request form) rather than bid documents.
Distribute Procurement Services updates and guidance to the campus community (process changes, compliance reminders, upcoming training/events) and drive engagement actions such as completing the Procurement Services Customer Satisfaction Survey by May 16th and registering for Workday Learning sessions.
- Likely not a competitive bidding opportunity; if this were reframed as a services need, firms providing higher-ed procurement communications/newsletter production and web content support could be relevant (but the notice content does not request vendor services).
- Publish/host a Spring 2024 Procurement Services newsletter with multiple news items and “Continue reading” links
- Communicate compliance/process updates (drone/UAS purchasing impacts, tax exemption reminders, fiscal year-end processing timing for P-Card/T&H and cyBUY)
- Announce and promote training/registration dates (cyBUY Amazon Business Registration, P-Card Orientation, T&H Card Orientation) via Workday Learning
- Promote a customer satisfaction survey with a May 16th completion target
- Provide downloadable resources/forms (CardTransactionLog.xls, Purchasing Equipment form, Sole Source Request form) and an e-sign widget link
- None indicated in the notice (no solicitation instructions, submission method, or required proposal documents are provided).
More BidPulsar strategy notesCompliance, pricing, teaming, risks, questions, and coverage notes
- The newsletter flags a federal law impacting purchasing and utilizing unmanned aircraft systems/drones (details not included in the notice text).
- Tax exemption processes may vary by supplier and may have changed; reminder content is referenced but not detailed.
- Fiscal year-end timing considerations are emphasized for P-Card/T&H Card transactions and cyBUY transactions (specific dates not included in the pasted text).
- No pricing context is provided; this appears informational rather than a priced procurement.
- No teaming context indicated; not presented as an acquisition.
- High likelihood this is not a procurement solicitation despite being surfaced as a notice; investing bid resources without confirming intent would be wasteful.
- The only actionable deadline in the text is the customer satisfaction survey by May 16th; there is no proposal due date.
- Attachments are forms/resources (e.g., Sole Source Request Form, Purchasing Equipment Form, CardTransactionLog.xls) and may be misinterpreted as bid attachments if not reviewed carefully.
- Is there an associated solicitation/RFP for any of the topics referenced (cyBUY, gift card program changes, training events), or is this strictly a newsletter post?
- If vendor support is desired: what specific service is being procured (content writing, web publishing, survey administration, training delivery), and where is the SOW and submission instruction set?
- Are any of the linked documents (e-sign widget, forms) intended for vendors, and if so, what is the required action and due date?
Some notices publish limited source detail. Confirm these points before final bid/no-bid decisions.
- Whether this notice is intended to solicit vendor bids (no solicitation number, response instructions, or deliverable request provided).
FAQ
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