In 2021, the US Department of Veterans Affairs (VA) established the Mobile Prosthetic and Orthotic Care (MoPOC) program to ensure accessible, world-class Orthotic & Prosthetic (O&P) care to Veterans living in rural communities. To advance this objective, the VA is seeking to procure custom mobile O&P laboratories starting in fiscal year (FY) 2027 at a rate of up to eight units per year through FY31, with potential to further expand production. The vehicle chassis (Ford Transit 350 high roof, extended length, all-wheel drive), all design, engineering, modifications, tools, equipment, supplies, training, and user manuals are to be supplied by the vendor. Each mobile O&P lab shall be delivered as a “turnkey”, complete product exactly as the attached images illustrate in the attached, except as approved by MoPOC. The make/model of all equipment, tools, and supplies must be approved by MoPOC prior to purchase.
The mobile O&P lab custom features include:
Offerors shall acknowledge the ability to guarantee vehicle modifications, regardless of mileage, for a minimum of twelve (12) years from delivery. This guarantee shall remain in effect under conditions of normal and customary use and shall be the responsibility of the contractor, regardless of original equipment manufacturer (OEM) coverage. The Contractor shall be fully responsible for all warranty obligations during the guarantee period, including coordination with OEMs, subcontractors, and third-party service providers, at no additional cost to the Government. During the contractor-guarantee period, the Contractor shall, at no additional cost to the Government, provide all labor, parts, materials, travel, and logistics necessary to restore failed or degraded equipment to full operational capability. All remedies shall include repair or replacement, at the Government’s discretion.
The warranty and guarantee requirements set forth herein are IN ADDITION TO, and DO NOT WAIVE, LIMIT, or SUPERCEDE any warranties, remedies, or rights afforded to the Government under the Federal Acquisition Regulation (FAR), including but not limited to FAR Part 46. Any rights or remedies available to the Government under the FAR shall remain fully enforceable.
Service Response Requirements:
Please respond to this RFI with information about your company’s capabilities and warranty policies, and an explanation of the time your company would need to deliver eight units once an order is placed (i.e., a sample of an annual timeline for mobile O&P lab production). Submissions do not constitute an offer.
All submissions are due no later than 4:00 pm (EST), Friday, February 06, 2026, formatted as either a portable document format (pdf) or a Microsoft Word document, and emailed to Tammy.Buzzard@va.gov, George.Kaufman@va.gov, and Daniel.Abrahamson@va.gov.
Files size/type shown when available.
A practical, capture-style breakdown of fit, requirements, risks, and next steps.
The VA is seeking submissions for the Mobile Orthotic & Prosthetic Laboratory project, intended to enhance care for veterans in rural areas through custom mobile units. Vendors must provide the vehicle chassis, complete production design, and a comprehensive warranty. Key features include advanced tool sets and heating/cooling systems, and vendors must be prepared to guarantee vehicle modifications for 12 years. This is a sources sought notice, guiding potential bidders on VA expectations and capabilities required for response.
The VA aims to procure up to eight custom mobile O&P labs annually, ensuring high-quality care for veterans, particularly in rural locations. The intention is to establish a reliable vendor capable of providing, modifying, and maintaining these units over a prolonged period.
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