Request for Proposals: Design/Build Contractor for Cleveland Solar Energy Projects

1.1 Introduction The City of Cleveland (“City”) is the owner and operator of Cleveland Hopkins International Airport (“CLE”) through its Department of Port Control (“DPC”) and of Cleveland Public Power (“CPP”) through its Department of Public Utilities (“DPU”). Through the Mayor’s Office of Sustainability and Climate Justice (MOSCJ), the City is soliciting design-build services from qualified solar photovoltaic (“PV”) providers to design, engineer, build, and construct a turn-key installation of two (2) DC ground-mounted solar PV projects at the former landfill sites outlined below. The two sites should have a combined DC capacity of approximately 10 megawatts (“MW”), split between the former Kolthoff (~7.0 MW DC) and Bradbury/West 11th (~3.0 MW DC) landfills. Securing these services will help the City to make progress towards achieving the goals of its recently updated Climate Action Plan (CAP), which include achieving net zero emissions and reaching 100% clean energy by 2050. Additionally, CLE recently released a comprehensive Sustainability Management Plan (SMP), which establishes objectives and actions that CLE will commit to implementing throughout airport operations and capital projects. Qualified firms either singly or in joint venture or other legal arrangements (collectively, the "Firm," “Contractor,” “Consultant,” or "Respondent") must have the requisite, demonstrated competence and experience in, and a thorough knowledge of, the services required for the Project, included, but not limited to designing, planning, scheduling, permitting and constructing complete solar PV systems and interconnections, provide project financial analysis have knowledge of local utilities, demonstrate ability to comply with all relevant federal rules and requirements, have experience applying for and securing federal tax credits (i.e. Investment Tax Credit (ITC)), and provide options for system monitoring and maintenance, post-construction. Selection criteria will include a combination of price, qualifications, experience, background, and ability to meet the City of Cleveland’s Office of Equal Opportunity (OEO) goals. The selection committee will include representation from different City departments, including DPU, DPC, and the Mayor’s Office of Sustainability and Climate Justice (MOSCJ). It is our intention to finalize the selection process and enter into an initial design contract by the end of June 2026 in order to adhere to the timelines for both the grant and the ITC. It is expected that installations and interconnections should be completed no later than December 31, 2027, in order to meet the ITC in-service date requirements. Please refer to Exhibit H for a full list of federal requirements for ITC eligibility. The City of Cleveland expects the prime contract holder for the Design-Build Services contract to provide team leadership for all services procured through this contract with the City. Rather than hire “hands-off” managers of large and diverse teams, the City expects the prime contract holder to actively manage their sub-consultants and sub-contractors to ensure the best outcomes for the City. Background1.2. Background The City is soliciting statements from qualified Firms, with demonstrated experience in providing professional design/build services, to include a full range of demonstrated competence and experience in designing, planning, scheduling, permitting and constructing complete solar PV systems, including interconnection, provide project financial analysis, have knowledge of local utilities, demonstrate ability to comply with all relevant federal rules and requirements, have experience applying for and securing federal tax credits (i.e. Investment Tax Credit (ITC)), and provide system monitoring and maintenance. This RFP is an invitation to submit statements to MOSCJ outlining, in detail, a proposal to design and construct two landfill solar power generation facilities, as outlined in the RFP below. These facilities at the following two locations, or other locations within the City of Cleveland subject to the federal grant guidelines and approval by the United States Environmental Protection Agency (U.S. EPA), will serve the following purposes:W.11th and Spring Road Landfill, formerly known as the Bradbury Landfill, for the benefit of CPP customers by reducing costs and risks associated with market procured Power Supply; and be co-located onsite with a future park area with an educational kiosk about solar power generation, the design and construction of which will be issued through a separate procurement process;Kolthoff Road Landfill, for the benefit of offsetting operational power costs for CLE. The Design-Builder will submit a single bid to complete the solar installations at both sites, but the Firm should outline two separate project approaches and project teams to meet the separate scopes of work outlined in Section 2.TimelineRelease Project Date:March 2, 2026Pre-Proposal Meeting (Non-Mandatory):March 9, 2026, 3:00pm CDPH Department Operations Center & Training Room: 75 Erieview Plaza, Cleveland, Ohio 44114, US. Entrance is through 65 Erieview Plaza, please stop by security to sign-in and for conference room directions. Webex Meeting Link: https://cityclevelandoh.webex.com/cityclevelandoh/j.php?MTID=m73726b522e054e655356eab865414a14Join by meeting number • Meeting number (access code): 2318 559 8708 Meeting password: Sustainability Join by phone: +1-415-655-0003Site Visit (Non-Mandatory):March 18, 2026, 8:00am Kolthoff Landfill & West 11th Landfill - start w/ person meeting at Building #214 Airport - Conference room. Building #214, Cleveland Hopkins Airport 5900 Cargo Road Cleveland, OH 4413Question Submission Deadline:March 19, 2026, 5:00pmQuestion Response Deadline:March 27, 2026, 5:00pmProposal Submission Deadline:April 10, 2026, 5:00pm