Bid No. 2526-58: Horse Fork Creek Park Pavement Sealing & Striping (Parks)

Product sheets are included in the bid document for pavement sealer and sealing material. This is merely to convey the target performance desired by the County. It is not the intention of the specifications within this document to eliminate or discourage any bidder; however, quoted items must equal or exceed stated specifications. Sufficient documentation is required to verify equivalent or superior performance. V. GENERAL SPECIFICATIONS: Project must begin after June 15, 2026 and be completed by September 1, 2026. a. SEAL COATING & CRACK SEALING: i. Provide safety protocols when work is taking place such as barricades and roping off the work areas. Areas that are to be crack sealed shall be barricaded/caution taped until hot rubber has cured. ii. The work must not exceed two (2) consecutive work days to be coordinated with the Specifications Contact detailed on page 1 of this document. iii. Apply two (2) coats of SEALMASTER LP SEALER or SEALMASTER LIQUID ROAD ULTRA asphalt sealant or documented equivalent. iv. Clear entire area and remove all dirt and debris. During the initial cleaning, all joints and cracks will be heat lanced. Any loose material shall be disposed of by the contractor. v. Torch all grass edges and cracks to kill vegetation and prime from crack filling. vi. Repair all cracks using CRACKMASTER PARKING LOT GRADE Product No. M1075L or documented equivalent. vii. Trim around all concrete edges/metal building to ensure professional finish. viii. All areas of petroleum saturation shall be burned, scraped (using a steel bristled broom) and coated with primer. ix. Mix sealant per manufacturer's specifications if using SEALMASTER LP SEALER. x. Approved traffic paint: SEALMASTER VELOCITY in WHITE (Handicap parking spaces to be in BLUE and WHITE). xi. The sealing material shall not be applied when weather is foggy or when rain threatens. xii. All material used must have proper certification. xiii. Written one (1) year warranty shall be provided on product and workmanship. a. STRIPING: Bidder shall stripe parking lots at Horse Fork Creek Park in accordance with the existing layout. Striping will take place after seal coating/crack seal has cured. Standard parking stall shall consist of white paint and ADA parking stalls shall consist of blue paint and standard symbol. Bidder shall stripe parking lots at Horse Fork Creek Park in accordance with the existing layout including all painted yellow curb, hash areas, stops, parking stalls, no parking areas, and directional arrows 3.00 BID REQUIREMENTS: This and all other pages/sections are inclusive in the bid specifications and are agreed upon in the Contract Term Agreement as Contractual Provisions. 3.01 REQUIRED DOCUMENTS: Bidders must submit the Contract Term Agreement (Page 1) and the Bid Form (Page 2) from this document. This document is agreed to in full by completion of these two pages. All required bonds, licenses, or certificates of insurance must accompany the participant's bid on submission in addition to any and all documentation requested in the bid specifications. Failure to do so risks immediate rejection of the bid. 3.02 DEFINITIONS: I. The term “County” means Owner and Daviess County, Kentucky and its designated representatives. II. The term “Vendor” means Supplier, Contractor, Bidder, Participant and Seller and includes designated representatives. III. The term “Agreement/Contract” means Binding Agreement, Contract, Request for Purchase, Order. 3.03 KENTUCKY OPEN RECORDS LAW: At the time a bid or proposal is submitted to the County, the Vendor shall identify any information that is submitted as a part of the bid that is proprietary or confidential in nature and not subject to release for public inspection. The County will protect any proprietary or confidential information to the extent allowable under the Kentucky Open Records Act. 3.04 NEW GOODS, FRESH STOCK: Where applicable and unless otherwise specified, all contractors shall provide new commodities, fresh stock, latest model, design or package. 3.05 METHOD OF AWARD: This bid will be evaluated on the evaluation criteria established in the bid specification and awarded based on the best evaluated bid. The County reserves the right to reject any and all bids or parts thereof, and to waive any irregularities in said bids. The right is reserved to award bids based on the best interest and/or what is most advantageous to the County. The County also reserves the right to consider as a part of the bid evaluation the stated warranty, stated delivery schedule and payment terms. Award will be made, according to the opinion of the Daviess County Fiscal Court, to the best evaluated bid. 3.06 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION I. The Prices in the bid shall be independently determined, without consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to price with any Bidder or other person. II. Unless otherwise required by law, the prices shall not have been knowingly disclosed by the Bidder prior to opening. III. No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a bid. 3.07 LANGUAGE: Bids and all related documents will only be accepted in the English Language. 3.08 PRICE: All prices shall be quoted exclusive of any taxes. The Daviess County Fiscal Court is exempt from Federal Excise Tax and/or Kentucky Sales Tax. Any items supplied directly to Daviess County Fiscal Court from a supplier/manufacturer are exempt from sales tax. Any items purchased by a contractor that will be used in the fulfillment of a contract are not exempt from sales and use tax. Note 1: In case of a discrepancy in the extension of a unit price, the unit price shall govern the total pric